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​Recent Announcements

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<p>​Excluded and exempt employees not directly associated with a bargaining unit, e.g., E48, E97, E98, and E99, will begin prefunding 0.8% of their pensionable compensation to Other Post-Employment Benefits (OPEB) effective July 1, 2018. There will be a matching employer contribution. Please view <a href="http://hrmanual.calhr.ca.gov/Home/ManualItem/1/1422">Policy Statement 1422 — Other Post-Employment Benefits (OPEB) Prefunding</a> for additional details.</p>OPEB Changes Effective July 1, 20187/17/2018 7:00:00 AM
<p>​Assembly Bill 1887 prohibits state agencies from requiring any of its employees, officers, or members to travel to, or approving a request for state-funded or state-sponsored travel to, any state that has enacted discriminatory laws or practices on the basis of sexual orientation, gender identity, or gender expression, subject to certain exceptions.</p><p>Effective June 22, 2018, the Attorney General will add Oklahoma to the restricted travel list. To view the entire list of banned states, visit the <a href="https://oag.ca.gov/ab1887">California Attorney General’s </a>website.</p><p>Previously approved discretionary travel to Oklahoma must be cancelled. All mission critical travel to banned states must be resubmitted to Department Directors and Agency Secretaries (or their designee) to ensure they meet the exception criteria. New mission critical trips not already submitted in the FY18-19 travel blankets will require final approval from the Governor’s Office through the individual trip request process.</p><p>Visit our webpage for more information regarding AB 1887 and <a href="/employees/Pages/travel-out-of-state.aspx">out-of-state travel</a>.</p>The Attorney General Adds Oklahoma to the Restricted Travel List for Out-of-State Travel6/29/2018 7:00:00 AM
<p>Effective May 1, 2018, the State of California will voluntarily provide a taxable Bicycle Commuter Program (Program) benefit to eligible state employees. The Program encourages employees to consider bicycle commuting as a means of active transportation. <br> <br>The California Department of Human Resources (CalHR) will administer this Program to: </p><ul><li>Promote health and wellness, and sustainable commuting practices.</li><li>Defray some of the costs a bicycle commuter may incur.</li></ul><p>Active state employees who meet the eligibility criteria outlined in CalHR’s Online Human Resources Manual - <a title="Bicycle Commuter Program Policy" href="http://hrmanual.calhr.ca.gov/Home/ManualItem/1/1425" target="_blank">Bicycle Commuter Program Policy</a> may submit claims to receive $20 for each calendar month in which they commute a substantial portion (at least 50 percent of the days they are scheduled to work in a calendar month) by bicycle, up to a maximum of $240 per calendar year.</p>New Bicycle Commuter Program Policy5/4/2018 7:00:00 AM
<p>​The updated <a title="Dental Program Permitting Event Code Chart" href="/benefits/Documents/bam-dental-c-permitting-events-code-chart.pdf">Dental Program Permitting Event Code Chart</a> and the <a title="Premier Vision Permitting Event Code Chart" href="/benefits/Documents/bam-vision-attachment-g-permitting-event-codes-effective-dates.pdf">Premier Vision Program Permitting Event Code Chart</a> are available on the CalHR website. Please discard all older versions. This update is to add permitting event codes which address the deletion of dependents not re-verified during the triennial Dependent Re-verification (DRV) process, as well as re-enrollment of dependents previously dis-enrolled.</p>Updated Dental and Vision Permitting Event Code Chart3/30/2018 7:00:00 AM
<p>​For information regarding open enrollment and to locate the enrollment form, please visit the <a title="Online HR Manual" href="http://hrmanual.calhr.ca.gov/Home/ManualItem/1/1413">Online HR Manual </a>and for more detailed information please visit the CalHR <a title="Benefits Administration Manual" href="/state-hr-professionals/Pages/benefits-administration-manual-long-term-disability.aspx">Benefits Administration Manual</a>.</p>2018 Open Enrollment for Long Term Disability Insurance3/30/2018 7:00:00 AM
<p>​Effective March 7, 2018, CalHR delegates authority to departments to make determinations regarding Excess Lodging Rate Requests up to $250 per night. Previously, departments only had delegation to make determinations regarding Excess Lodging Rate Requests up to $150 per night.<br> <br>Excess Lodging Rate Requests are required if the requested lodging rate is more than the state rate. <a href="/employees/Pages/travel-lodging-reimbursement.aspx">CalHR’s Short-Term Lodging Reimbursement Rates page </a>lists the current state rates for all excluded and all represented employees. All Excess Lodging Rate Requests for amounts above the delegated amount of $250 per night will continue to require CalHR approval in advance. Departments should continue to follow their current processes for completing and submitting Excess Lodging Rate Requests to CalHR.<br> </p><p>CalHR will issue an HR Announcement when an updated version of the STD 255C is available.</p><p><br>Related HR Manual Policy: <a href="http://hrmanual.calhr.ca.gov/Home/ManualItem/1/2201">2201- Travel and Relocation Policy.</a></p>Increased Delegation of Authority to Departments to Approve Certain Excess Lodging Rate Requests3/9/2018 8:00:00 AM
<p>Open Enrollment for the Group Legal Services Insurance Plan is March 1 through April 30, 2018.<br>The updated enrollment authorization form is available on the <a href="/employees/Pages/group-legal-services.aspx" target="_blank">CalHR website</a> and replaces the former version (rev 11/15). <br>For detailed information regarding open enrollment, please visit our <a href="/state-hr-professionals/Pages/benefits-administration-manual-group-legal-services.aspx" target="_blank">CalHR Benefits Administration Manual</a>.</p>2018 Open Enrollment for Group Legal Services Insurance Plan2/22/2018 8:00:00 AM
<p>​This year CalHR will conduct Benefits Administration Training classes on March 13-15, June 20-22, and August 7-9. This class is specifically designed for personnel staff responsible for providing state employee benefit information.</p><p>For detailed information regarding the training class schedule and registration, please visit our <a href="/state-hr-professionals/Pages/ereg.aspx?of=Training%20Registration&class=Benefits%20Administration%20Training%20Class%20-%20BAM">CalHR Benefits Administration Training Calendar</a>.</p>2018 Benefits Administration Training Class2/16/2018 8:00:00 AM
<p>​The updated <a title="Updated Dependent Eligibility Verification Checklist" href="/Documents/calhr-781.pdf">Dependent Eligibility Verification Checklist (CalHR Form 781)</a> is available on the CalHR website and replaces the former version immediately. Employees and departmental human resources staff must complete this form when employees add dependents to health, dental, or premier vision benefits; and when employees recertify dependents for continued enrollment in these benefits. </p>Updated Dependent Eligibility Verification Checklist1/9/2018 8:00:00 AM
<p>​Effective January 1, 2018, the <a href="/employees/Pages/travel-personal-vehicle.aspx" target="_blank">personal vehicle mileage reimbursement rate</a> for all state employees is 54.5 cents per mile.  </p><p>The relocation/moving mileage reimbursement rate for all current state employees and new-hires to state service is 18 cents per mile. </p><p>Unless otherwise stated in the applicable Memoranda of Understanding, the personal aircraft mileage reimbursement rate is $1.15 per statute mile.<br>Related HR Manual Policy: <a href="http://hrmanual.calhr.ca.gov/Home/ManualItem/1/2202" target="_blank">2202 - Mileage Reimbursement</a></p>2018 Mileage Reimbursement Rate for Use of Personal Vehicle1/8/2018 8:00:00 AM
<p>​Effective January 1, 2018, the monthly limit for a <a href="http://hrmanual.calhr.ca.gov/Home/ManualItem/1/1601">Third Party Pre-Tax Parking Reimbursement Account Program </a>deduction from an employee’s income to pay for qualified parking will be $260. This amount is an increase of $5 over the limit of $255 in effect for 2017.</p>2018 Monthly Deduction Amount for the Third Party Pre-Tax Parking Reimbursement Account Program1/4/2018 8:00:00 AM
<p>​The Healthier U Playbook is now available. The Playbook is a step-by-step guide for department Wellness Coordinators to implement the Healthier U wellness framework. <br>The following resources are available in the Playbook:</p><ul><li>Healthier U Quick Start Guide</li><li>Labor-management partnership best practice</li><li>Resources and templates</li></ul><p>View the <a href="/benefits/Pages/healthier-u-playbook.aspx">Healthier U Playbook</a> now.</p>Employee Wellness Toolkit Now Available: Healthier U Playbook12/28/2017 8:00:00 AM
<p>​On December 5, 2017, Governor Brown declared a state of emergency for <a href="https://www.gov.ca.gov/news.php?id=20085">Los Angeles County</a> and <a href="https://www.gov.ca.gov/news.php?id=20083">Ventura County</a> due to the fires. Affected employees may use up to five days of Administrative Time Off (ATO) per California Code of Regulations, title 2, section <a href="https://govt.westlaw.com/calregs/Document/IDE196A905D9711E4A9828577DD5F1BF2?viewType=FullText&originationContext=documenttoc&transitionType=CategoryPageItem&contextData=%28sc.Default%29">599.785.5</a> and the California Department of Human Resources (CalHR) Online HR Manual section <a href="http://hrmanual.calhr.ca.gov/Home/ManualItem/1/2121">2121 - Administrative Time Off</a>. </p>Administrative Time Off for Employees Affected by Los Angeles County and Ventura County Fires12/7/2017 8:00:00 AM
<p>The Individual Development Plan (STD. 637) was updated 7/2017 to be in compliance with recent collective bargaining. The individual development plan process shall not be part of the performance appraisal or disciplinary process. The revision to the STD. 637 has split the Individual Development Plan and the Performance Appraisal Summary into two separate forms. The Performance Appraisal Summary is now a stand-alone form, STD. 638. The updated forms are available on Department of General Services website at</p><p><a href="http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std637.pdf" target="_blank">http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std637.pdf</a></p><p><a href="http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std638.pdf" target="_blank">http://www.documents.dgs.ca.gov/dgs/fmc/pdf/std638.pdf</a></p>Individual Development Plan and Performance Appraisal Summary Form Revisions12/5/2017 8:00:00 AM
<p>​The 2017 results of CalHR’s <a href="/workforce-planning/Pages/Current-Workforce-and-Succession-Plan-Status.aspx">Annual Workforce and Succession Plan Survey</a> are now available.</p>Annual Report on State Organization Workforce and Succession Plans10/20/2017 7:00:00 AM
<p>​To improve accuracy and efficiency, an automated Dental Authorization, Std. 692 is linked to the Benefits Calculator (Std. 692 links will also be redirected to the Benefits Calculator). Here employees can complete a Std. 692 to enroll, cancel, or change their dental plan and add/delete dependents. Employees will enter their personal information, print, sign and submit form to their Human Resources office. For further information and instructions on how to use the Benefits Calculator, click on the following link to be redirected <a title="Automated Dental Form Instructions" href="/benefits/Pages/automated-dental-form.aspx">www.calhr.ca.gov/benefits/Pages/automated-dental-form.aspx</a>. Please share this information with your appropriate staff.</p>Automated Dental Plan Enrollment Authorization Form Linked to Benefits Calculator9/20/2017 7:00:00 AM
<p>​The 2017 Open Enrollment Toolkit is now available. The Toolkit contains resources to assist with processing Open Enrollment forms and links to benefit information that can be distributed to employees. The Toolkit is located at <a href="/benefits/Pages/open-enrollment-toolkit.aspx" target="_blank">www.calhr.ca.gov/benefits/Pages/open-enrollment-toolkit.aspx</a>.<br> <br>The following resources are available in the Toolkit:</p><ul><li>2017 Open Enrollment Announcement to All State Employees Eligible for Health, Dental, Vision, FlexElect, and CoBen</li><li>2018 Highlights and Plan Changes</li><li>Instructions for Completing Open Enrollment Forms</li><li>2018 Dental and Vision Plan Deduction Codes and Premiums</li><li>2018 CoBen Allowances and Employer Health Benefit Contributions</li></ul>2017 Open Enrollment for Health, Dental, Vision, FlexElect, and CoBen8/28/2017 7:00:00 AM
<p>​Effective April 1, 2017 (March 2017 pay period), the employer health contribution for Bargaining Units 3, 12, and 13 is $559 for Single, $1,125 for 2-Party, and $1,462 for Family.</p>Employer Health Contribution Change7/11/2017 7:00:00 AM
<p>​Assembly Bill 1887 prohibits state agencies from requiring any of its employees, officers, or members to travel to, or approving a request for state-funded or state-sponsored travel to, any state that has enacted discriminatory laws or practices on the basis of sexual orientation, gender identity, or gender expression, subject to certain exceptions.<br> <br>The Attorney General recently added five states to the restricted travel list: Alabama, Kansas, Kentucky, South Dakota, and Texas. To view the entire list of banned states, visit the <a title="Attorney General's website" href="https://oag.ca.gov/ab1887">California Attorney General’s </a>website. <br> <br>Previously approved discretionary travel to the five states listed above must be cancelled. All mission critical travel to banned states must be resubmitted to Department Directors and Agency Secretaries (or their designee) to ensure they meet the exception criteria. New mission critical trips not already submitted in the FY17/18 travel blankets will require final approval from the Governor’s Office through the individual trip request process.<br> <br>Visit our webpage for more information regarding AB 1887 and <a title="Out-of-State Travel website" href="/employees/Pages/travel-out-of-state.aspx">out-of-state travel</a>.</p>The Attorney General Adds Five States to the Restricted Travel List for Out-of-State Travel7/7/2017 7:00:00 AM
<p>​<span class="ms-rteStyle-Bold">Excluded Employees:</span><br>Effective July 1, 2017, most excluded employees will receive a General Salary Increase (GSI) based on the bargaining unit they are affiliated with below:<br></p><table width="100%" class="ms-rteTable-default" cellspacing="0"><tbody><tr class="ms-rteTableEvenRow-default"><td class="ms-rteTableEvenCol-default" style="width:50%;"> <span class="ms-rteStyle-Bold">EXCLUDED EMPLOYEES AFFILIATED WITH BARGAINING UNIT:</span></td><td class="ms-rteTableOddCol-default" style="width:50%;text-align:center;"> <span class="ms-rteStyle-Bold">​GSI</span></td></tr><tr class="ms-rteTableOddRow-default"><td class="ms-rteTableEvenCol-default">​1, 3, 4, 11, 14, 15, 17, 20, 21 - SEIU</td><td class="ms-rteTableOddCol-default" style="text-align:center;">​4%</td></tr><tr class="ms-rteTableEvenRow-default"><td class="ms-rteTableEvenCol-default">​2</td><td class="ms-rteTableOddCol-default" style="text-align:center;">​5%</td></tr><tr class="ms-rteTableOddRow-default"><td class="ms-rteTableEvenCol-default">​6</td><td class="ms-rteTableOddCol-default" style="text-align:center;">​3%</td></tr><tr class="ms-rteTableEvenRow-default"><td class="ms-rteTableEvenCol-default">​7</td><td class="ms-rteTableOddCol-default" style="text-align:center;">​3%</td></tr><tr class="ms-rteTableOddRow-default"><td class="ms-rteTableEvenCol-default">​9</td><td class="ms-rteTableOddCol-default" style="text-align:center;">​2%</td></tr><tr class="ms-rteTableEvenRow-default"><td class="ms-rteTableEvenCol-default">​10</td><td class="ms-rteTableOddCol-default" style="text-align:center;">​2% or 5%</td></tr><tr class="ms-rteTableOddRow-default"><td class="ms-rteTableEvenCol-default">​12</td><td class="ms-rteTableOddCol-default" style="text-align:center;">​4%</td></tr><tr class="ms-rteTableEvenRow-default"><td class="ms-rteTableEvenCol-default">​13</td><td class="ms-rteTableOddCol-default" style="text-align:center;">​3%</td></tr><tr class="ms-rteTableOddRow-default"><td class="ms-rteTableEvenCol-default">​16</td><td class="ms-rteTableOddCol-default" style="text-align:center;">​2%</td></tr><tr class="ms-rteTableEvenRow-default"><td class="ms-rteTableEvenCol-default" rowspan="1">​18</td><td class="ms-rteTableOddCol-default" style="text-align:center;">​3%</td></tr><tr class="ms-rteTableOddRow-default"><td class="ms-rteTableEvenCol-default" rowspan="1">​​19</td><td class="ms-rteTableOddCol-default" rowspan="1" style="text-align:center;">​4%​</td></tr></tbody></table><p> <br>Salary increases for excluded employees affiliated with Bargaining Unit 5 (Highway Patrol) and Bargaining Unit 8 (Firefighters) will be addressed in future pay letters. <br> <br>Effective July 1, 2017, most Managerial, Supervisory, and Confidential employees designated E48, E68, E78, E79, E97, E98, and E99 will receive a GSI of four percent (4%). <br> <br>Exceptions to the salary increases above will be identified in pay letters that will be released in the following weeks.<br><br>For questions related to the above, designated contacts may contact CalHR’s Personnel Services Branch at <a href="mailto:psb@calhr.ca.gov" target="_blank">psb@calhr.ca.gov</a> or call (916) 323-3343. <br><br><span class="ms-rteStyle-Bold">Exempt Employees:</span><br>Effective July 1, 2017, most exempt positions with a CBID of R03, S03, M03, R20, E50, E79, E97, E98, and E99 will receive a GSI of four percent (4%). <br> <br>Exceptions to this GSI will be identified in exempt pay letters which will be released in the following weeks. <br> <br>For questions related to exempt pay letters, please contact CalHR’s Exempt Program at <a href="mailto:EPR@calhr.ca.gov" target="_blank">EPR@calhr.ca.gov</a>. <br><br><span class="ms-rteStyle-Bold">Other Post-Employment Benefits:</span><br>As negotiated in recent Memoranda of Understanding, the state and some employees will begin equally sharing the cost of prefunding retiree healthcare benefits, otherwise known as Other Post-Employment Benefits (OPEB). Excluded employees will also begin contributing to OPEB based on the same phase-in schedule negotiated by the bargaining unit they are affiliated with. For a list of the OPEB effective dates for each specific bargaining unit, please refer to <a href="http://hrmanual.calhr.ca.gov/Home/ManualItem/1422" target="_blank">section 1422</a> of CalHR’s Online HR Manual.</p>Excluded and Exempt Salary Increases – Fiscal Year 2017-186/29/2017 7:00:00 AM
<p style="text-align:left;">​The Reimbursement Account Enrollment Authorization (STD. 701R), Cash Option Enrollment Authorization (STD. 701C), and Consolidated Benefits (COBEN) Cash Enrollment Election (STD. 702) forms were updated 4/2017. The revision to the STD. 701C and STD. 702 notifies employees their enrollment will be administratively cancelled/changed when they enroll into a state-sponsored health and/or dental plan. Previous versions will not be accepted by the SCO after September 1, 2017, and will be returned to departments unprocessed. Please share this information with the appropriate staff. The updated enrollment forms are available on CalHR’s website at <a href="/Pages/forms.aspx">http://www.calhr.ca.gov/Pages/forms.aspx</a>.</p>FlexElect and Consolidated Benefits Form Revisions6/20/2017 7:00:00 AM
<p>CalHR is excited to announce the upcoming release of ECOS P3B, scheduled for June 30, 2017. The new release will provide examination administration functionality in ECOS, which will complement the existing certification and jobs functionality. For more information regarding this upcoming experience, refer to <a href="/Documents/P3BImpComFinal.pdf" target="_blank">ECOS P3B Implementation</a>.</p>Examination & Certification Online System (ECOS) Phase 3B (P3B) Implementation5/24/2017 7:00:00 AM
<p>​Dependent health vesting has discontinued for Bargaining Unit (BU) 18 effective February 1, 2017, Bargaining Units 1, 3, 4, 11, 12, 13, 14, 15, 17, 19, 20, and 21 effective April 1, 2017, and will discontinue for BU 16 effective June 1, 2017. <br> <br>For more dependent health vesting information, please view the Dependent Health Vesting section of the Health Benefits Policy at the Online HR Manual, <a title="Link to HR Manual" href="http://hrmanual.calhr.ca.gov/Home/ManualItem">http://hrmanual.calhr.ca.gov/Home/ManualItem</a>. </p>Dependent Health Vesting Changes5/24/2017 7:00:00 AM
<p>Open Enrollment for Long Term Disability Insurance is April 1 through April 30, 2017.<br> <br>For information regarding open enrollment and to locate the enrollment form, please visit our <a href="http://hrmanual.calhr.ca.gov/Home/ManualItem/1413">Online HR Manual </a>and for more detailed information please visit our CalHR <a href="/state-hr-professionals/Pages/benefits-administration-manual-long-term-disability.aspx">Benefits Administration Manual</a>. </p>2017 Open Enrollment for Long Term Disability Insurance3/29/2017 7:00:00 AM
<p>View the top workforce challenges common to many California state organizations in the 2016 Statewide Workforce Planning Report <a href="/Documents/Statewide%20Workforce%20Plan%20Report%202016.pdf" target="_blank">PDF</a> | <a href="/Documents/Statewide%20Workforce%20Plan%20Report%202016.rtf" target="_blank">RTF</a>. </p>Statewide Workforce Plan Report 20163/2/2017 8:00:00 AM
<p>​The previous 25-Year Service and Retirement Awards contract expired on January 31, 2017.</p><p>As of February 1, 2017, the approved State Price Schedule service providers are Frank T Marchello and MTM Recognition. Both vendors have gift catalogs available for departmental use on the <a href="/employees/Pages/map-25-year-service-and-retirement-awards.aspx">25-Year Service and Retirement Awards website</a>.</p>25-Year Service and Retirement Awards Contract Update2/24/2017 8:00:00 AM
<p>​Open Enrollment for the Group Legal Services Insurance Plan is March 1 through April 28, 2017. </p><p>For detailed information regarding open enrollment, please visit our <a href="/state-hr-professionals/Pages/benefits-administration-manual-group-legal-services.aspx">CalHR Benefits Administration Manual</a>.</p>2017 Open Enrollment for Group Legal Services Insurance Plan2/17/2017 8:00:00 AM
<p>​This year CalHR will conduct the Benefits Administration Training classes March 21-23, April 11-13, June 20-22, and August 15-17. This training class is specifically designed for personnel staff who are responsible for providing state employee benefit information. <br> <br>For detailed information regarding the training class schedule and registration, please visit our <a title="CalHR Benefits Administration Training Center" href="/state-hr-professionals/Pages/ereg.aspx?of=Training%20Registration&class=Benefits%20Administration%20Training%20Class%20-%20BAM">CalHR Benefits Administration Training Calendar</a>.<br> <br> </p>2017 Benefits Administration Training Class2/10/2017 8:00:00 AM
<p>​Departments are cordially invited to attend CalHR’s 2017 Change Management Forum. The purpose of this Change Management Forum is to provide an overview to state agencies and departments of CalHR’s Selection Division upcoming service improvement deliverables and timelines. Forums will address, as a part of implementing the state’s Civil Service Improvement (CSI) initiatives, forthcoming changes, how these changes will have an impact, and how CalHR Selection Division plans to manage these changes internally and externally. Topics and improvement deliverables to be discussed are:</p><ul><li>CalHR Web Redesign</li><li>Online Office Technician</li><li>Selection Analyst Training</li><li>Examination and Certification Online System (ECOS) Phase 3B – Examinations</li><li>Decentralized Selection Delegation Agreement</li><li>Examination Flat Rate Fee</li></ul><p>The Change Management Forums will be held at the SPB Auditorium on:<br>Wednesday, February 15 2017, 1:30 p.m. – 3:30 p.m.<br>Tuesday, February 28 2017, 9:30 a.m. – 11:30 a.m.<br>Tuesday, February 28 2017, 1:30 p.m. – 3:30 p.m.</p><p>Seats are limited. <a href="https://www.eventbrite.com/e/change-management-forum-tickets-31731528857">Register Now for CalHR's Change Management Forum</a></p>CalHR’s 2017 Change Management Forums2/9/2017 8:00:00 AM
<p>Effective January 1, 2017, the personal vehicle mileage reimbursement rate for all state employees is 53.5 cents per mile. <br> <br>The relocation/moving mileage reimbursement rate for all current state employees and new-hires to state service is 17 cents per mile.<br> <br>Unless otherwise stated in the applicable Memoranda of Understanding, the personal aircraft mileage reimbursement rate is $1.15 per statute mile.</p>2017 Mileage Reimbursement Rate for Use of Personal Vehicle1/13/2017 8:00:00 AM

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