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​Recent Announcements

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<p>​The first 2020 CalHR Benefits Administration Training sessions will be held March 9-10, April 23-24, May 20-21, and June 24-25. These sessions are currently posted for you to enroll. The BAM Training sessions are designed for new personnel staff responsible for providing state employee benefit information. <br>For detailed information regarding this training and registration, please visit our <a href="http://www.calhr.ca.gov/state-hr-professionals/Pages/ereg.aspx?of=Training%20Registration&class=Benefits%20Administration%20Training%20Class%20-%20BAM">CalHR Benefits Administration Training Calendar</a>.</p>2020 Benefits Administration Training Sessions1/13/2020 8:00:00 AM
<p>​Effective May 1, 2018, CalHR implemented the Bicycle Commuter Program (Program). Through the Program, the State of California voluntarily provides a taxable benefit to eligible state employees. The Program encourages employees to consider bicycle commuting as a means of active transportation. <br> <br><a href="http://hrmanual.calhr.ca.gov/Home/ManualItem/1/1425">HR Manual section 1425 – Bicycle Commuter Program </a>requires non-CalATERS departments to complete and electronically submit the <a href="http://calhr.ca.gov/Documents/Bicycle-Commuter-Benefit-Program-Report-Template.xlsx">Bicycle Commuter Benefit Program Report Template </a>for the previous calendar year to CalHR (<a href="mailto:Travelmanager@calhr.ca.gov">Travelmanager@calhr.ca.gov</a>) by January 31.</p>Bicycle Commuter Program Policy – Annual Report Reminder for Non-CalATERS Departments1/8/2020 8:00:00 AM
<p>​Effective January 1, 2020, the <a href="/employees/Pages/travel-reimbursements.aspx">personal vehicle mileage reimbursement rate</a> for all state employees is 57.5 cents per mile. <br>The relocation/moving mileage reimbursement rate for all current state employees and new-hires to state service is 17 cents per mile.<br>Related HR Manual Policy: <a href="http://hrmanual.calhr.ca.gov/Home/ManualItem/1/2202">2202 - Mileage Reimbursement</a></p>2020 Mileage Reimbursement Rates for Use of Personal Vehicle1/8/2020 8:00:00 AM
<p>​The employer administrative fee for <a href="/state-hr-professionals/Pages/benefits-administration-manual-pst.aspx#pst">Savings Plus Part-time, Seasonal, and Temporary Employees Retirement Program (PST)</a> deductions will change effective January 1, 2020. This fee is charged per employee with one or more PST deductions in the given pay period to cover the cost to administer PST. Please see current and new administrative fees below:<br> </p><table width="100%" class="ms-rteTable-style1" cellspacing="0"><tbody><tr class="ms-rteTableHeaderRow-style1"><th class="ms-rteTableHeaderEvenCol-style1" rowspan="1" colspan="1" style="width:33.33%;">​Employer</th><th class="ms-rteTableHeaderOddCol-style1" rowspan="1" colspan="1" style="width:33.33%;">​Current <br>Monthly Administrative Fee</th><th class="ms-rteTableHeaderEvenCol-style1" rowspan="1" colspan="1" style="width:33.33%;">​New<br>Monthly<br>Administrative Fee</th></tr><tr class="ms-rteTableOddRow-style1"><td class="ms-rteTableEvenCol-style1">​California State University (CSU)</td><td class="ms-rteTableOddCol-style1">​$4.15</td><td class="ms-rteTableEvenCol-style1">​$4.34</td></tr><tr class="ms-rteTableEvenRow-style1"><td class="ms-rteTableEvenCol-style1">​Civil Service</td><td class="ms-rteTableOddCol-style1">​$4.45</td><td class="ms-rteTableEvenCol-style1">​$4.34</td></tr></tbody></table><p> </p><table width="100%" class="ms-rteTable-style1" cellspacing="0"><tbody><tr class="ms-rteTableHeaderRow-style1"><th class="ms-rteTableHeaderEvenCol-style1" rowspan="1" colspan="1" style="width:33.33%;">​Employer</th><th class="ms-rteTableHeaderOddCol-style1" rowspan="1" colspan="1" style="width:33.33%;">​Current <br>Semi-Monthly Admin Fee</th><th class="ms-rteTableHeaderEvenCol-style1" rowspan="1" colspan="1" style="width:33.33%;">​New<br>Semi-Monthly Admin Fee</th></tr><tr class="ms-rteTableOddRow-style1"><td class="ms-rteTableEvenCol-style1">​California Fair Services Authority (CFSA)</td><td class="ms-rteTableOddCol-style1">​$2.45</td><td class="ms-rteTableEvenCol-style1">​$2.17</td></tr><tr class="ms-rteTableEvenRow-style1"><td class="ms-rteTableEvenCol-style1">​Fairs - Direct Reporting</td><td class="ms-rteTableOddCol-style1">​$2.45</td><td class="ms-rteTableEvenCol-style1">​$2.17</td></tr></tbody></table><p><br>The new fee structure intends to make the administrative fee rates equitable for all payroll centers regardless of reporting frequency. The rate for CFSA and fairs that report directly to Savings Plus are half that of the rate for CSU and civil service because these payroll centers report twice per month.<br><br>Currently, the State Controller’s Office (SCO) assesses Savings Plus a $0.30 service fee for each PST deduction transaction processed for civil service employees. Savings Plus then bills the corresponding department for that fee as part of the current $4.45 administrative fee. The current process for CSU is slightly different. SCO bills CSU directly for their $0.30 service fee. As such, the current administrative fee assessed to CSU by Savings Plus is $4.15.<br><br>Effective January 1, 2020, SCO will adopt the same practice for civil service PST employees as they do for CSU and charge departments directly for their $0.30 per transaction service fee. As such all departments will be assessed a $0.30 deduction service fee from SCO and a $4.34 monthly administrative fee from Savings Plus. An SCO Payroll letter will be forthcoming with additional information. <br><br>There is still no administrative fee charged to employers for 401(k) Plan and 457(b) Plan payroll deductions.<br><br>For detailed information about PST, please visit our <a href="/state-hr-professionals/Pages/benefits-administration-manual-pst.aspx">CalHR Benefits Administration Manual</a>.</p>Part-time, Seasonal, Temporary Employees Retirement Program (PST) Administrative Fee Change12/31/2019 8:00:00 AM
<p>​Effective January 1, 2020, the monthly limit for a <a title="Third Party Pre-Tax Parking Reimbursement Account Program " href="/employees/Pages/pre-tax-parking-reimbursement-account-program-.aspx" target="_blank">Third Party Pre-Tax Parking Reimbursement Account Program </a>deduction from an employee’s income to pay for qualified parking will be $270. This amount is an increase of $5 over the limit of $265 in effect for 2019. </p>2020 Monthly Deduction Amount for the Third Party Pre-Tax Parking Reimbursement Account Program12/11/2019 8:00:00 AM
<p>​Effective November 1, 2019, the following mass transit and vanpool subsidy increases apply to eligible employees, including employees headquartered out of state, in SEIU bargaining units 1, 3, 4, 11, 14, 15, 17, 20, and 21:</p><ul><li><p>Public transit passes</p></li><ul><li><p>75% discount on public transit passes sold by state agencies, up to a maximum of $100 per month. This is an increase of up to $35 per month.</p></li><li><p>75% reimbursement on public transit passes purchased by state employees, up to a maximum of $100 per month. This is an increase of up to $35 per month.</p></li></ul><li><p> Vanpool riders</p></li><ul><li><p>75% reimbursement on the monthly fee, up to a maximum of $100 per month. This is an increase of up to $35 per month.</p></li></ul><li><p>Primary vanpool driver</p></li><ul><li><p>$135 per month in lieu of the vanpool rider reimbursement. This is an increase of $35 per month.</p></li></ul></ul><p>California Code of Regulations section <a title="section 599.936 (Transit and Vanpool Incentives – Excluded Employees" href="https://govt.westlaw.com/calregs/Document/IF4B90AD05D9711E4A9828577DD5F1BF2?originationContext=Search+Result&listSource=Search&viewType=FullText&navigationPath=Search/v3/search/results/navigation/i0ad62d2e00000164ae837fd14013dc64?startIndex%3d1%26Nav%3dREGULATION_PUBLICVIEW%26contextData%3d%28sc.Default%29&rank=1&list=REGULATION_PUBLICVIEW&transitionType=SearchItem&contextData=%28sc.Search%29&t_T2=599.936&t_S1=CA+ADC+s" target="_blank">599.936 (Transit and Vanpool Incentives – Excluded Employees)</a> provides mass transit and vanpool commute language for excluded employees. The <a title="MOUs" href="http://www.calhr.ca.gov/state-hr-professionals/Pages/bargaining-contracts.aspx" target="_blank">MOUs</a> provide mass transit and vanpool commute language for represented employees. CalHR’s <a title="Commute Programs page" href="/employees/Pages/Commute-Program.aspx" target="_blank">Commute Programs page</a> and <a title="Frequently Asked Questions page" href="/employees/Pages/mass-transit-and-vanpool-commute-program-frequently-asked-questions.aspx">Frequently Asked Questions page</a> provide general information. <br> <br>The State Controller’s Office will notify departments when the CalATERS Vanpool Driver expense code has been updated. CalATERS departments may need to manually process Vanpool Driver payments until the expense code update is completed.</p>Mass Transit and Vanpool Commute Program – Increased Subsidies for SEIU Employees12/10/2019 8:00:00 AM
<p>​CalHR’s updated<a title="Excess Lodging Rate Request Form (STD 255C)" href="https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std255c.pdf" target="_blank"> Excess Lodging Rate Request Form (STD 255C) </a>is now available. The updated form includes:</p><ul><li>An updated link to <a title="CalHR's Travel Reimbursements page " href="/employees/Pages/travel-reimbursements.aspx" target="_blank">CalHR's Travel Reimbursements page </a>(lists the current state rates for all excluded and all represented employees) </li><li>Updated text in the Agency/Departmental Approval (Signature) field</li><li> Updated text in the Agency/Departmental Approver’s Name/Title field)</li></ul><p>As noted in CalHR’s July 11, 2019 HR Announcement, all excess lodging requests should be submitted on the current version of the STD 255C. <br> <br>Excess Lodging Rate Requests are required if the requested lodging rate is more than the state rate. All Excess Lodging Rate Requests for amounts above the delegated amount of $250 per night will continue to require CalHR approval in advance. Departments should continue to follow their current processes for completing and submitting Excess Lodging Rate Requests to CalHR.<br>Related HR Manual Policy: <a title="2201- Travel and Relocation Policy" href="http://hrmanual.calhr.ca.gov/Home/ManualItem/1/2201" target="_blank">2201- Travel and Relocation Policy</a></p>Updated Excess Lodging Rate Request Form11/4/2019 8:00:00 AM
<p>​The Bargaining Unit (BU) 2, 7, and 13 tentative agreements are ratified. The 2020 employer health premium contributions are:</p><table width="100%" class="ms-rteTable-style1" cellspacing="0"><tbody></tbody><caption>2020 Employer Health Premium Contributions </caption> <tbody style="text-align:right;"><tr class="ms-rteTableHeaderRow-style1" style="text-align:right;"><th class="ms-rteTableHeaderEvenCol-style1" rowspan="1" colspan="1" scope="col" style="width:25%;"> BU</th><th class="ms-rteTableHeaderOddCol-style1" rowspan="1" colspan="1" scope="col" style="width:25%;">Single</th><th class="ms-rteTableHeaderEvenCol-style1" rowspan="1" colspan="1" scope="col" style="width:25%;">2-Party</th><th class="ms-rteTableHeaderOddCol-style1" rowspan="1" colspan="1" scope="col" style="width:25%;">Family</th></tr><tr class="ms-rteTableOddRow-style1"><td class="ms-rteTableEvenCol-style1"><p>​2</p></td><td class="ms-rteTableOddCol-style1"><p>​$655</p></td><td class="ms-rteTableEvenCol-style1"><p>​$1,298</p></td><td class="ms-rteTableOddCol-style1"><p>​$1,689</p></td></tr><tr class="ms-rteTableEvenRow-style1"><td class="ms-rteTableEvenCol-style1"><p>​7</p></td><td class="ms-rteTableOddCol-style1"><p>​$655</p></td><td class="ms-rteTableEvenCol-style1"><p>​$1,298</p></td><td class="ms-rteTableOddCol-style1"><p>​$1,689</p></td></tr><tr class="ms-rteTableOddRow-style1"><td class="ms-rteTableEvenCol-style1"><p>​13</p></td><td class="ms-rteTableOddCol-style1"><p>​$609</p></td><td class="ms-rteTableEvenCol-style1"><p>​$1,223</p></td><td class="ms-rteTableOddCol-style1"><p>​$1,585</p></td></tr></tbody></table><p>Please refer to the <a title="2020 CoBen Allowances and Employer Health Benefit Contributions" href="/benefits/Documents/2020-coben-allowances-and-employer-health-benefit-contributions.pdf" target="_blank">2020 CoBen Allowances and Employer Health Benefit Contributions by Bargaining Unit</a> for information on other bargaining units.</p>Updated 2020 Employer Health Contribution10/23/2019 7:00:00 AM
<p>​Assembly Bill 1887 prohibits state agencies from requiring any of its employees, officers, or members to travel to, or approving a request for state-funded or state-sponsored travel to, any state that has enacted discriminatory laws or practices on the basis of sexual orientation, gender identity, or gender expression, subject to certain exceptions.</p><p>Effective October 4, 2019, the Attorney General will add Iowa to the restricted travel list. To view the entire list of banned states, visit the <a href="https://oag.ca.gov/ab1887">California Attorney General’s website</a>.<br>Previously approved discretionary travel to Iowa must be cancelled. All mission critical travel to banned states must be resubmitted to Department Directors and Agency Secretaries (or their designee) to ensure they meet the exception criteria. New mission critical trips not already submitted in the FY 19-20 travel blankets will require final approval from the Governor’s Office through the individual trip request process.<br>For additional information regarding AB 1887 and out-of-state travel, please review <a href="http://hrmanual.calhr.ca.gov/Home/ManualItem/1/2201">HR Manual section 2201 – Travel and Relocation Policy</a>. </p>The Attorney General Adds Iowa to the Restricted Travel List for Out-of-State Travel10/3/2019 7:00:00 AM
<p>​Open Enrollment for Group Long Term Disability Insurance is September 9 - October 4.</p><p>For detailed information regarding open enrollment, please visit the <a href="http://hrmanual.calhr.ca.gov/Home/ManualItem/1/1413" target="_blank">CalHR HR Manual Section 1413</a> and the <a href="http://www.calhr.ca.gov/state-hr-professionals/Pages/benefits-administration-manual-long-term-disability.aspx" target="_blank">CalHR Benefits Administration Manual</a>. </p><p>Refer eligible excluded employees to the CalHR <a href="/employees/Pages/long-term-disability-(LTD)-insurance.aspx" target="_blank">Group Long Term Disability (LTD)-Excluded Employees only </a>website for information regarding the LTD program and how to enroll.</p><p><span class="ms-rteStyle-Bold">What’s New</span><br>Employees can enroll online at <a href="https://www.standard.com/mybenefits/california/index.html" target="_blank">Standard Insurance</a> and select “<a href="https://standard.benselect.com/Enroll/Login.aspx?Path=california" target="_blank">Enroll Now</a>.”</p><p>Enrollment or changes made during open enrollment will be effective January 1.</p><p>Effective January 1, rates will be reduced.</p>2019 Open Enrollment for Group Long Term Disability Insurance for Excluded Employees Only8/27/2019 7:00:00 AM
<p>​The 2019 <a href="/benefits/Pages/open-enrollment-toolkit.aspx">Open Enrollment Toolkit</a> is now available. The Toolkit contains resources to assist with processing Open Enrollment forms and links to benefit information to distribute to employees.  <br>The following resources are available in the Open Enrollment Toolkit:  </p><ul><li>2019 Open Enrollment Announcement to all state employees eligible for health, dental, vision, reimbursement accounts, and cash options</li><li>2020 Highlights and Plan Changes</li><li>Instructions for Human Resources (HR) Offices to Complete Open Enrollment Forms</li><li>2020 Dental and Vision Plan Deduction Codes and Premiums</li><li>Dental Enrollment Form Checklist for HR Offices</li><li>2020 Consolidated Benefits (CoBen) Allowances and Employer Health Benefit Contributions</li><li>2020 Consolidated Omnibus Budget Reconciliation Act (COBRA) Group Continuation Coverage for Dental and Vision Plan Premiums</li></ul>2019 Open Enrollment for Health, Dental, Vision, Reimbursement Accounts, and Cash Options 8/15/2019 7:00:00 AM
<p>Excess Lodging Rate Requests are required if the requested lodging rate is more than the state rate. All Excess Lodging Rate Requests for amounts above the delegated amount of $250 per night continue to require CalHR approval in advance. Departments should continue to follow their current processes for completing and submitting Excess Lodging Rate Requests to CalHR.</p><p>General Reminders</p><ul><li><p>Departments should be reviewing whether the requested lodging is in the best interest of the state before submitting requests to CalHR. Typically, all moderately priced lodging options should be considered in order to determine the lodging that is in the best interest of the state. If an employee’s preferred hotel chain is not the lodging that is in the best interest of the state, then the lodging that is in the best interest of the state should be selected.</p></li><li><p>Moderately priced lodging may include 2-star and 3-star hotels in Concur.</p></li><li><p>Per <a href="https://www.documents.dgs.ca.gov/osp/sam/mmemos/mm14_03.pdf" target="_blank">DGS Management Memo 14-03</a>, typically, all travel should be booked through <a href="https://www.caltravelstore.com/" target="_blank">CalTravelStore</a>/<a href="https://www.concursolutions.com/nui/signin" target="_blank">Concur</a>. It is CalHR’s understanding from DGS that allowable exceptions to booking lodging via CalTravelStore/Concur are for conference rates or short-term rentals. Reasonable accommodations may also be allowable exceptions. For additional questions regarding the requirement to book travel via CalTravelStore/Concur, please contact DGS’s Statewide Travel Program at <a href="mailto:statewidetravelprogram@dgs.ca.gov" target="_blank">statewidetravelprogram@dgs.ca.gov</a>.</p></li><li><p>Lodging booked outside of Concur due to an allowable exception (such as a conference rate) should be clearly explained in the “justification for alternate booking arrangement” section of the <a href="https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std255c.pdf" target="_blank">Excess Lodging Rate Request Form (STD 255C)</a>.</p></li><li><p>The three required comparison quotes should clearly include the requested travel dates (such as a Concur printout or screenshot).</p></li><li><p>“Headquarters City” refers to the employee’s headquarters city.</p></li><li><p>The current <a href="https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std255c.pdf" target="_blank">Excess Lodging Rate Request Form (STD 255C)</a> has been available since October 2018. Effective immediately, CalHR will no longer accept requests submitted on outdated versions of the STD 255C.</p></li><li><p>Only completed forms should be submitted to CalHR for review. This includes all agency/departmental contact information and approval signatures.</p></li></ul><p>After-the-Fact Requests</p><ul><li>All after-the-fact requests should be submitted to CalHR with three comparison quotes for the requested travel dates (if available) along with an explanation for the late submission.</li><li>CalHR reviews after-the-fact requests on a case-by-case basis. </li></ul><p>Annual Reports for Delegated Excess Lodging Rate Requests<br></p><ul><li>The reporting period for annual reports is July 1 – June 30 of each year. All departments who have approved delegated excess lodging rate requests should submit their annual reports to <a href="mailto:travelmanager@calhr.ca.gov" target="_blank">travelmanager@calhr.ca.gov</a> by August 31. Each department’s report should include all approved delegated requests. Submission emails should include departmental contact information.</li><li>An updated Excel template for annual reports is now available in the “Forms” section of HR Manual section <a href="http://hrmanual.calhr.ca.gov/Home/ManualItem/1/2201" target="_blank">2201- Travel and Relocation Policy</a>.</li></ul><p>Related HR Manual Policy: <a href="http://hrmanual.calhr.ca.gov/Home/ManualItem/1/2201" target="_blank">2201- Travel and Relocation Policy</a></p>Excess Lodging Rate Requests and Annual Reports - Reminders7/11/2019 7:00:00 AM
<p>​Excluded and exempt employees not directly associated with a bargaining unit, e.g., E48, E97, E98, and E99, will prefund 1.6 percent of their pensionable compensation to Other Post-Employment Benefits (OPEB) effective July 1, 2019. There will be a matching employer contribution. <br> <br>For information regarding represented employees and excluded and exempt employees directly associated with a bargaining unit, please view <a href="http://hrmanual.calhr.ca.gov/Home/ManualItem/1/1422">Policy Statement 1422 — Other Post-Employment Benefits (OPEB) Prefunding</a>. ​</p>OPEB Changes Effective July 1, 20196/28/2019 7:00:00 AM
<p>​Assembly Bill 1887 prohibits state agencies from requiring any of its employees, officers, or members to travel to, or approving a request for state-funded or state-sponsored travel to, any state that has enacted discriminatory laws or practices on the basis of sexual orientation, gender identity, or gender expression, subject to certain exceptions.<br><br>Effective April 15, 2019, the Attorney General will add South Carolina to the restricted travel list. To view the entire list of banned states, visit the <a title="California Attorney General’s website" href="https://oag.ca.gov/ab1887" target="_blank">California Attorney General’s website</a>.<br><br>Previously approved discretionary travel to South Carolina must be cancelled. All mission critical travel to banned states must be resubmitted to Department Directors and Agency Secretaries (or their designee) to ensure they meet the exception criteria. New mission critical trips not already submitted in the FY 19-20 travel blankets will require final approval from the Governor’s Office through the individual trip request process.<br>For additional information regarding AB 1887 and out-of-state travel, please review HR Manual <a title="HR Manual section 2201 – Travel and Relocation Policy" href="http://hrmanual.calhr.ca.gov/Home/ManualItem/1/2201" target="_blank">section 2201 – Travel and Relocation Policy</a>. </p>The Attorney General Adds South Carolina to the Restricted Travel List for Out-of-State Travel4/17/2019 7:00:00 AM
<p>Beginning with the May birth month DRV cycle, HR offices are not required to re-verify eligibility of employee dependents for continued enrollment in Premier Vision benefits. HR offices will continue to re-verify employee dependents for state-sponsored health and dental benefits.<br><br>Please see the <a title="DRV FAQs" href="/benefits/Pages/dependent-re-verification-faqs-for-human-resources.aspx">DRV FAQs</a> for additional information. <br><br> Applicable updates have been made to the <a title="CalHR Policy Statement" href="http://hrmanual.calhr.ca.gov/Home/ManualItem/1/1424">CalHR Policy Statement</a>.</p>Dependent Re-Verification (DRV) – Premier Vision4/10/2019 7:00:00 AM
<p>​Open Enrollment for the Group Legal Services Insurance Plan is March 1 through April 30, 2019.</p><p>The updated enrollment authorization form is available on the <a href="/employees/Pages/group-legal-services.aspx">CalHR website</a> and replaces the former version (rev 11/17). </p><p>For detailed information regarding open enrollment, please visit our <a href="/state-hr-professionals/Pages/benefits-administration-manual-group-legal-services.aspx">CalHR Benefits Administration Manual</a>.</p>2019 Open Enrollment for Group Legal Services Insurance Plan2/21/2019 8:00:00 AM
<p>​This year CalHR will conduct Benefits Administration Training classes on March 19-20, April 9-10, May 13-14, July 17-18, Aug 13-14 and October 16-17. This class is specifically designed for new personnel staff responsible for providing state employee benefit information.</p><p>For detailed information regarding the training class schedule and registration, please visit our <a title="2019 BAM Training Classes" href="/state-hr-professionals/Pages/ereg.aspx?of=Training%20Registration&class=Benefits%20Administration%20Training%20Class%20-%20BAM" target="_blank">CalHR Benefits Administration Training Calendar</a>.</p>2019 Benefits Administration Training Class1/29/2019 8:00:00 AM
<p>​Effective January 1, 2019, the <a href="/employees/Pages/travel-personal-vehicle.aspx" target="_blank">personal vehicle mileage reimbursement rate</a> for all state employees is 58 cents per mile.</p><p>The relocation/moving mileage reimbursement rate for all current state employees and new-hires to state service is 20 cents per mile.</p><p>Related HR Manual Policy: <a href="http://hrmanual.calhr.ca.gov/Home/ManualItem/1/2202" target="_blank">2202 - Mileage Reimbursement</a></p>2019 Mileage Reimbursement Rates for Use of Personal Vehicle1/4/2019 8:00:00 AM
<p>​Effective May 1, 2018, CalHR implemented the Bicycle Commuter Program (Program). Through the Program, the State of California voluntarily provides a taxable benefit to eligible state employees. The Program encourages employees to consider bicycle commuting as a means of active transportation.</p><p>HR Manual Policy: <a href="http://hrmanual.calhr.ca.gov/Home/ManualItem/1/1425">1425 – Bicycle Commuter Program </a>requires non-CalATERS departments to complete and electronically submit the <a href="/Documents/Bicycle-Commuter-Benefit-Program-Report-Template.xlsx">Bicycle Commuter Benefit Program Report Template</a> for the previous calendar year to CalHR (<a href="mailto:Travelmanager@calhr.ca.gov">Travelmanager@calhr.ca.gov</a>) by January 31.</p>Bicycle Commuter Program Policy – Annual Report Reminder for Non-CalATERS Departments1/4/2019 8:00:00 AM
<p>​Effective January 1, 2019, the monthly limit for a <a href="http://hrmanual.calhr.ca.gov/Home/ManualItem/1/1601">Third Party Pre-Tax Parking Reimbursement Account Program </a>deduction from an employee’s income to pay for qualified parking will be $265. This amount is an increase of $5 over the limit of $260 in effect for 2018.</p>2019 Monthly Deduction Amount for the Third Party Pre-Tax Parking Reimbursement Account Program12/19/2018 8:00:00 AM
<p>The Bargaining Unit 10 contract is ratified. Dependent health vesting is eliminated effective July 1, 2018. </p><p>For more information, please view the <a href="/labor-relations/Pages/Unit-10-Professional-Scientific.aspx" target="_blank">BU10 Memorandum of Understanding</a>.</p>Bargaining Unit 10 Dependent Health Vesting Elimination10/22/2018 7:00:00 AM
<p>​CalHR’s updated <a href="https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std255c.pdf" target="_blank">Excess Lodging Rate Request Form (STD 255C)</a> is now available. The updated form includes:</p><ul><li>A link to <a href="/employees/Pages/travel-lodging-reimbursement.aspx" target="_blank">CalHR’s Short-Term Lodging Reimbursement Rates page</a> (lists the current state rates for all excluded and all represented employees)</li><li>Additional checkboxes to track alternate booking arrangements (lodging not booked via the Statewide Travel Program/Concur) </li><li>An additional justification section for alternate booking arrangements (lodging not booked via the Statewide Travel Program/Concur)</li></ul><p>Excess Lodging Rate Requests are required if the requested lodging rate is more than the state rate. All Excess Lodging Rate Requests for amounts above the delegated amount of $250 per night will continue to require CalHR approval in advance. Departments should continue to follow their current processes for completing and submitting Excess Lodging Rate Requests to CalHR.</p><p>Related HR Manual Policy: <a href="http://hrmanual.calhr.ca.gov/Home/ManualItem/1/2201">2201 - Travel and Relocation Policy</a></p>Updated Excess Lodging Rate Request Form10/22/2018 7:00:00 AM
<p>​The <a href="/employees/Pages/opeb-faq.aspx">Other Post-Employment Benefits (OPEB) FAQs</a> are on the <a title="State Employees tab" href="/employees/Pages/main.aspx" target="_blank">State Employees tab</a> of the CalHR website and are linked to <a title="Policy Statement 1422" href="http://hrmanual.calhr.ca.gov/Home/ManualItem/1/1422" target="_blank">Policy Statement 1422 – Other Post-Employment Benefits (OPEB) Prefunding</a>.</p>OPEB FAQs10/19/2018 7:00:00 AM
<p>​SCO’s <a href="https://www.sco.ca.gov/Files-PPSD-Letters/Clas/l17-003.pdf">Leave Accounting Letter #17-003 </a>provided instructions for departments that participated in the 2017 Excluded Employee Leave Buy Back program. All transfers into and out of the Savings Plus Bank should be performed by the Personnel Services Specialists. An audit indicates that not all employees’ Savings Plus Bank transactions are reconciled.</p><p>Once departments decided whether or not to participate in the program, Personnel Services Specialists should have completed the following:<br></p><ul><li> Keyed a final “Buy Back – Savings Plus” transaction once the payment was issued in June 2017 (see Page 6–7 in the link below); or</li></ul><ul><li> Voided all transactions posted to the Savings Plus Bank (SV), as well as all corresponding transfer transactions posted to the Vacation or Annual Leave benefits (see Pages 8–11 in the link below), if the department decided not to participate; or <br> </li><li>Adjusted the amounts of the transfer transactions, based on the amount of hours approved by the department (<a href="https://www.sco.ca.gov/Files-PPSD/SAVINGS%20PLUS%20BANK.pdf">see Pages 12–14 of the Savings Plus Bank</a>).<br> </li></ul><p>At this time, any SV leave benefit that has a balance greater than zero must be updated to reflect a zero balance by either voiding all transfer transactions posted, or by posting the Buy Back – Savings Plus transaction to the June 2017 leave period. Additionally, when a department determined they would not participate in the program, all of the employee’s transfers should have been posted to their Vacation or Annual Leave benefits voided, in order to restore their corresponding leave accruals.<br> As a reminder, the Savings Plus Bank does not appear on the employee’s warrants or direct deposit advices.</p>Savings Plus Leave Conversion Bank Hours - Action Needed10/4/2018 7:00:00 AM
<p>​The <a href="/benefits/Documents/planning-ahead-guidebook.pdf" target="_blank">Planning Ahead handbook</a> has been revised and is available on CalHR’s website. </p><p><br>Planning Ahead provides information on what employees can do now to ensure their survivors have the information they need in the event of their death. </p><p><br>The Vital Information form attached to the handbook will help employees record the location of important information their survivors will need. </p><p><br>The Guide for Survivors and Beneficiaries section summarizes benefits available to certain survivors and beneficiaries. </p><p><br>Planning Ahead is located on the <span class="ms-rteStyle-Bold">State Employee </span>webpage under <span class="ms-rteStyle-Bold">Work/Life </span>and in the <span class="ms-rteStyle-Bold">Publications</span> directory.</p>Revised Planning Ahead Handbook9/17/2018 7:00:00 AM
<p>The 2018 Open Enrollment Toolkit is now available. The Toolkit contains resources to assist with processing Open Enrollment forms and links to benefit information to distribute to employees. The Toolkit is located at <a href="/benefits/Pages/open-enrollment-toolkit.aspx" target="_blank">www.calhr.ca.gov/benefits/Pages/open-enrollment-toolkit.aspx</a>.<br> <br>The following resources are available in the Toolkit:</p><ul><li>2018 Open Enrollment Announcement to all state employees eligible for health, dental, vision, reimbursement accounts, and cash options</li><li>2019 Plan Highlights and Changes</li><li>Instructions for Completing Open Enrollment Forms</li><li>2019 Dental and Vision Plan Deduction Codes and Premiums</li><li>2019 CoBen Allowances and Employer Health Benefit Contributions</li><li>2019 COBRA Group Continuation Coverage for Dental and Vision Plan Premiums</li></ul>2018 Open Enrollment for Health, Dental, Vision, Reimbursement Accounts, and Cash Options8/28/2018 7:00:00 AM
<p>​Excluded and exempt employees not directly associated with a bargaining unit, e.g., E48, E97, E98, and E99, will begin prefunding 0.8% of their pensionable compensation to Other Post-Employment Benefits (OPEB) effective July 1, 2018. There will be a matching employer contribution. Please view <a href="http://hrmanual.calhr.ca.gov/Home/ManualItem/1/1422">Policy Statement 1422 — Other Post-Employment Benefits (OPEB) Prefunding</a> for additional details.</p>OPEB Changes Effective July 1, 20187/17/2018 7:00:00 AM
<p>​Assembly Bill 1887 prohibits state agencies from requiring any of its employees, officers, or members to travel to, or approving a request for state-funded or state-sponsored travel to, any state that has enacted discriminatory laws or practices on the basis of sexual orientation, gender identity, or gender expression, subject to certain exceptions.</p><p>Effective June 22, 2018, the Attorney General will add Oklahoma to the restricted travel list. To view the entire list of banned states, visit the <a href="https://oag.ca.gov/ab1887">California Attorney General’s </a>website.</p><p>Previously approved discretionary travel to Oklahoma must be cancelled. All mission critical travel to banned states must be resubmitted to Department Directors and Agency Secretaries (or their designee) to ensure they meet the exception criteria. New mission critical trips not already submitted in the FY18-19 travel blankets will require final approval from the Governor’s Office through the individual trip request process.</p><p>Visit our webpage for more information regarding AB 1887 and <a href="/employees/Pages/travel-out-of-state.aspx">out-of-state travel</a>.</p>The Attorney General Adds Oklahoma to the Restricted Travel List for Out-of-State Travel6/29/2018 7:00:00 AM
<p>Effective May 1, 2018, the State of California will voluntarily provide a taxable Bicycle Commuter Program (Program) benefit to eligible state employees. The Program encourages employees to consider bicycle commuting as a means of active transportation. <br> <br>The California Department of Human Resources (CalHR) will administer this Program to: </p><ul><li>Promote health and wellness, and sustainable commuting practices.</li><li>Defray some of the costs a bicycle commuter may incur.</li></ul><p>Active state employees who meet the eligibility criteria outlined in CalHR’s Online Human Resources Manual - <a title="Bicycle Commuter Program Policy" href="http://hrmanual.calhr.ca.gov/Home/ManualItem/1/1425" target="_blank">Bicycle Commuter Program Policy</a> may submit claims to receive $20 for each calendar month in which they commute a substantial portion (at least 50 percent of the days they are scheduled to work in a calendar month) by bicycle, up to a maximum of $240 per calendar year.</p>New Bicycle Commuter Program Policy5/4/2018 7:00:00 AM
<p>​The updated <a title="Dental Program Permitting Event Code Chart" href="/benefits/Documents/bam-dental-c-permitting-events-code-chart.pdf">Dental Program Permitting Event Code Chart</a> and the <a title="Premier Vision Permitting Event Code Chart" href="/benefits/Documents/bam-vision-attachment-g-permitting-event-codes-effective-dates.pdf">Premier Vision Program Permitting Event Code Chart</a> are available on the CalHR website. Please discard all older versions. This update is to add permitting event codes which address the deletion of dependents not re-verified during the triennial Dependent Re-verification (DRV) process, as well as re-enrollment of dependents previously dis-enrolled.</p>Updated Dental and Vision Permitting Event Code Chart3/30/2018 7:00:00 AM

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