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<p>Please note elections employees make at the time of enrollment remain in place for the duration of the plan year unless the employee experiences a permitting event. Permitting events are set by the Internal Revenue Services (IRS). Current IRS guidelines allow employees to modify their elections in the following situations.   </p><ul style="list-style-type:disc;"><li><p>DCRA Only – Change in dependent care provider (e.g. a provider closes) </p></li><li><p>DCRA Only – Change in dependent care costs (e.g. an employee increases or decreases care based on work schedule) </p></li><li><p>MRA and DCRA – Change in employee eligibility that is a result of a reduction of hours (e.g. an employee's work schedule is reduced to less than half-time)</p></li></ul><p>Employees may increase their elections if more childcare is needed, reduce their elections if less childcare is needed or cancel if no childcare is needed. These are common permitting events but are not an exhaustive list. You may refer to the <a title="FlexElect Program Permitting Event Codes/Dates Chart" href="/Documents/bam-flexelect-appendix-a-permitting-event-codes-date-chart.pdf" target="_blank">FlexElect Program Permitting Event Codes/Dates Chart</a> for additional permitting events. </p><p>Employees experiencing a permitting event have 60 days from the event to submit a <a title="STD 701R – Reimbursement Account Enrollment Authorization" href="https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std701R.pdf" target="_blank">STD 701R – Reimbursement Account Enrollment Authorization</a> form to modify or cancel their elections. All forms must be processed at the departmental HR office and submitted to the State Controller's Office (SCO) for processing. The effective date of the change will be on a prospective basis for all standard events. Standard events are effective the first of the following month when a correctly completed enrollment form is received at SCO by the 10th of the month. </p><p>You may refer to the <a title="HR Manual Section - 1407" href="http://hrmanual.calhr.ca.gov/Home/ManualItem/1/1407" target="_blank">HR Manual Section - 1407</a> and <a title="Benefits Administration Manual " href="/state-hr-professionals/Pages/benefits-administration-manual.aspx" target="_blank">Benefits Administration Manual </a>under the <a title="FlexElect Program" href="/state-hr-professionals/Pages/benefits-administration-manual-flexelect.aspx" target="_blank">FlexElect Program </a>which are great resources for HR professionals. In addition, please visit the <a title="Frequently Asked Questions" href="/state-hr-professionals/Pages/cobra-faq.aspx" target="_blank">Frequently Asked Questions</a> (FAQs) for additional information. </p>Medical Reimbursement Account (MRA) and Dependent Care Reimbursement Account (DCRA) Permitting Events under the FlexElect Program - Reminders4/22/2020 7:00:00 AM
<p>​You can now access the “Additional Exempt & Excluded Classifications Prefunding OPEB with a Bargaining Unit” and “Seasonal Classifications Not Subject to OPEB” documents from the Other Post-Employment Benefits (OPEB) link under the Benefits Administration tab of the CalHR State HR Professionals page. These documents were previously in the HR Net.</p>OPEB-Related Documents2/20/2020 8:00:00 AM
<p>In an effort to ensure that prospective employees have the necessary materials to make an informed employment decision, <a href="http://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=201920200AB1033" target="_blank">Assembly Bill 1033</a> enacted <a href="https://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?sectionNum=19057.2.&lawCode=GOV" target="_blank">Government Code 19057.2</a> effective January 1, 2020. This Government Code requires an Appointing power to provide an applicant with an explanation of benefits such as a summary of the applicable civil service position; associated salary ranges; benefits afforded to CalPERS membership; and benefits and protections provided by the State Civil Service Act, prior to an offer of employment.</p><p><br>A formal offer of employment shall include written memorialization to document acknowledgement that said materials were received prior to accepting employment. This is a requirement of job offers to both current and prospective employees. </p><p><br>It is department-discretion on the method of distribution and memorialization of the required materials. </p><p><br>CalHR has created a <a title="Benefits Summary" href="/Pages/California-State-Civil-Service-Employee-Benefits-Summary.aspx" target="_blank">Benefits Summary </a>web page that can be linked to your Job bulletins or printed for distribution. Departments are responsible for including additional benefits specific to the position. </p><p><br>The CalHR ECOS team is working on a solution to make the Benefits Summary page standard on all announcements in the near future. ​</p>California State Civil Service Employee Benefits Summary2/20/2020 8:00:00 AM
<p>​Effective October 31, 2019, the following mass transit and vanpool subsidy increases apply to eligible employees, including employees headquartered out of state, in SEIU bargaining units 1, 3, 4, 11, 14, 15, 17, 20, and 21 and bargaining unit 9:</p><ul><li>Public transit passes</li><ul><li>75% discount on public transit passes sold by state agencies, up to a maximum of $100 per month. This is an increase of up to $35 per month.</li><li>75% reimbursement on public transit passes purchased by state employees, up to a maximum of $100 per month. This is an increase of up to $35 per month.</li></ul><li>Vanpool riders</li><ul><li>75% reimbursement on the monthly fee, up to a maximum of $100 per month. This is an increase of up to $35 per month.</li></ul><li>Primary vanpool driver</li><ul><li> $135 per month in lieu of the vanpool rider reimbursement. This is an increase of $35 per month.</li></ul></ul><p>California Code of Regulations <a title="section 599.936 (Transit and Vanpool Incentives – Excluded Employees)" href="https://govt.westlaw.com/calregs/Document/IF4B90AD05D9711E4A9828577DD5F1BF2?originationContext=Search+Result&listSource=Search&viewType=FullText&navigationPath=Search/v3/search/results/navigation/i0ad62d2e00000164ae837fd14013dc64?startIndex%3d1%26Nav%3dREGULATION_PUBLICVIEW%26contextData%3d%28sc.Default%29&rank=1&list=REGULATION_PUBLICVIEW&transitionType=SearchItem&contextData=%28sc.Search%29&t_T2=599.936&t_S1=CA+ADC+s" target="_blank">section 599.936 (Transit and Vanpool Incentives – Excluded Employees)</a> provides mass transit and vanpool commute language for excluded employees. The <a title="MOUs " href="/state-hr-professionals/Pages/bargaining-contracts.aspx" target="_blank">MOUs</a> provide mass transit and vanpool commute language for represented employees. CalHR’s <a href="/employees/Pages/Commute-Program.aspx">Commute Programs page</a> and <a title="Frequently Asked Questions page" href="/employees/Pages/mass-transit-and-vanpool-commute-program-frequently-asked-questions.aspx" target="_blank">Frequently Asked Questions page</a> provide general information. </p><p>The State Controller’s Office will notify departments when the CalATERS Vanpool Driver expense code has been updated. CalATERS departments may need to manually process Vanpool Driver payments until the expense code update is completed.</p>Mass Transit and Vanpool Commute Program – Increased Subsidies for SEIU Represented Employees and BU 9 Employees2/19/2020 8:00:00 AM
<p>​Effective February 1, 2020, the following mass transit and vanpool subsidy increases apply to all eligible excluded employees, including all excluded employees headquartered out of state:</p><ul><li>Public transit passes</li><ul><li>75% discount on public transit passes sold by state agencies, up to a maximum of $100 per month. This is an increase of up to $35 per month.</li><li>75% reimbursement on public transit passes purchased by state employees, up to a maximum of $100 per month. This is an increase of up to $35 per month.</li></ul><li>Vanpool riders</li><ul><li>75% reimbursement on the monthly fee, up to a maximum of $100 per month. This is an increase of up to $35 per month.</li></ul><li>Primary vanpool driver</li><ul><li>$135 per month in lieu of the vanpool rider reimbursement. This is an increase of $35 per month.</li></ul></ul><p>California Code of Regulations <a href="https://govt.westlaw.com/calregs/Document/IF4B90AD05D9711E4A9828577DD5F1BF2?originationContext=Search+Result&listSource=Search&viewType=FullText&navigationPath=Search/v3/search/results/navigation/i0ad62d2e00000164ae837fd14013dc64?startIndex%3d1%26Nav%3dREGULATION_PUBLICVIEW%26contextData%3d%28sc.Default%29&rank=1&list=REGULATION_PUBLICVIEW&transitionType=SearchItem&contextData=%28sc.Search%29&t_T2=599.936&t_S1=CA+ADC+s">section 599.936 (Transit and Vanpool Incentives – Excluded Employees)</a> provides mass transit and vanpool commute language for excluded employees. The <a href="http://www.calhr.ca.gov/state-hr-professionals/Pages/bargaining-contracts.aspx">MOUs</a> provide mass transit and vanpool commute language for represented employees. CalHR's <a href="/employees/Pages/Commute-Program.aspx">Commute Programs page</a> and <a href="/employees/Pages/mass-transit-and-vanpool-commute-program-frequently-asked-questions.aspx">Frequently Asked Questions page</a> provide general information. </p><p>The State Controller's Office will notify departments when the CalATERS Vanpool Driver expense code has been updated. CalATERS departments may need to manually process Vanpool Driver payments until the expense code update is completed.</p>Mass Transit and Vanpool Commute Program – Increased Subsidies for All Excluded Employees2/19/2020 8:00:00 AM
<p>​Open Enrollment for the Group Legal Services Insurance Plan is March 1 - April 30.</p><p>For detailed information regarding open enrollment, please visit the <a title="HR Manual Section 1419" href="http://hrmanual.calhr.ca.gov/Home/ManualItem/1/1419" target="_blank">HR Manual Section 1419</a> and the <a title="CalHR Benefits Administration Manual." href="/state-hr-professionals/Pages/benefits-administration-manual-group-legal-services.aspx" target="_blank">CalHR Benefits Administration Manual</a>.</p><p>Refer eligible employees to the CalHR <a href="/employees/Pages/group-legal-services.aspx" target="_blank">Group Legal Services Insurance</a> website for information regarding the Group Legal Insurance Plan and how to enroll.</p><p><strong>What’s New</strong><br>Employees can enroll online at <a title="ARAG Legal Insurance" href="http://www.araglegal.com/socinfo" target="_blank">ARAG Legal Insurance</a> and select “View Plans” and “Enroll Now”.</p><p>For Cancellations or Coverage Plan changes, employees must complete an updated <a title="Enrollment Authorization Form 200550" href="/benefits/Documents/200550-State-of-California-Actives-Enrollment-Form.pdf" target="_blank">Enrollment Authorization Form 200550</a> and submit to ARAG Legal Insurance.</p><p>Permanent Intermittent, Limited Term, Temporary Authorization employees, and Direct Pay Agencies* must use the new <a title="Enrollment Authorization Form 200635" href="/benefits/Documents/200635-State-of-California-Actives-Enrollment-Form-OTHER-0120.pdf" target="_blank">Enrollment Authorization Form 200635</a>. This form must be completed and signed by the employee and the departmental personnel office, and submitted to ARAG Insurance via mail or fax.</p><p>*California Exposition & State Fairs, California Fairs Services Authority, and Legislative Analyst’s Office</p>2020 Open Enrollment for Group Legal Services Insurance Plan2/18/2020 8:00:00 AM
<p>Effective February 1, 2020, the Group Legal Services Insurance Plan is now offering online enrollment for newly eligible employees and new hires.<br> <br>Permanent Intermittent, Temporary Authorization and Limited Term employees cannot enroll online and should complete the new <a title="Enrollment Authorization Form" href="/benefits/Documents/200635-State-of-California-Actives-Enrollment-Form-OTHER-0120.pdf" target="_blank">Enrollment Authorization Form</a> (rev 11/19) to enroll. <br> <br>For detailed information regarding enrollment, please visit the <a href="http://hrmanual.calhr.ca.gov/Home/ManualItem/1/1419" target="_blank">HR Manual Section 1419 </a> and <a title="CalHR Benefits Administration Manual." href="/state-hr-professionals/Pages/benefits-administration-manual-group-legal-services.aspx" target="_blank">CalHR Benefits Administration Manual.</a><br> <br>Refer employees to the <a title="ARAG Legal Insurance" href="http://www.araglegal.com/socinfo" target="_blank">ARAG Legal Insurance</a> to enroll.</p>Group Legal Services Insurance Plan Changes1/30/2020 8:00:00 AM
<p>​In 2014, CalHR gathered data from affected agencies and/or departments in the <a href="https://www.google.com/maps/d/viewer?mid=1s1jjU05bPrxj-qR6yNxtw38XJ78&ll=37.885335527693854%2c-122.11577899999997&z=8">nine San Francisco Bay Area counties</a> (<a href="https://www.baaqmd.gov/about-the-air-district">Alameda, Contra Costa, Marin, Napa, San Francisco, San Mateo, Santa Clara, Solano, Sonoma</a>) included in the <a href="https://511.org/sites/default/files/pdfs/cbp/Program_Overview.pdf" target="_blank">Bay Area Commuter Benefits Program (Program)</a> pilot and registered for the Program as the single statewide employer for all affected agencies and/or departments with alternative <a title="commuter benefit option" href="https://511.org/employers/commuter-benefits-program/options" target="_blank">commuter benefit option</a> 4C. Option 4C includes the state’s <a title="Commute Programs" href="/employees/Pages/Commute-Program.aspx" target="_blank">Commute Programs </a>(such as the Bicycle Commuter Program and Mass Transit/Vanpool Subsidies), <a title="Flexible Work Arrangements" href="http://hrmanual.calhr.ca.gov/Home/ManualItem/1/1502" target="_blank">Flexible Work Arrangements</a> (such as teleworking), and <a title="Alternate Work Week Schedules" href="http://hrmanual.calhr.ca.gov/Home/ManualItem/1/1503" target="_blank">Alternate Work Week Schedules</a>. It may also include departmental programs such as an Emergency Ride Home. <br> <br>In 2016, SB 1128 permanently implemented the Bay Area Commuter Benefits Program. <br> <br>In addition to annual registration, <a href="https://511.org/employers/commuter-benefits-program" target="_blank">the Program includes the following requirements for affected employers</a>:</p><ul><li>Notify employees of the commuter benefit option selected and how to use the benefit.</li><li>Maintain records to document how and when employees were notified about the commuter benefit(s).</li></ul><p> In order to fully comply with the Program requirements, CalHR will: </p><ul><li>Issue an annual HR Announcement reminding affected departments to notify affected employees, including new-hires, about the commuter benefit options available to them. For additional details about the employee notice requirements, please review the Program’s <a title="Employer Guide" href="https://511.org/sites/default/files/pdfs/cbp/Employer_Guide-2_0.pdf" target="_blank">Employer Guide </a>and CalHR’s <a title="Sample Notice" href="https://calhr.ca.gov/Documents/SAMPLE-Departmental-Commuter-Information-Notice-010319.rtf" target="_blank">Sample Notice</a>. Please note that, for represented employees, their <a title="bargaining contracts" href="/state-hr-professionals/Pages/bargaining-contracts.aspx" target="_blank">bargaining contracts </a>may contain relevant language.</li><li>Require departments to electronically submit the following documentation to CalHR (<a title="Travelmanager@calhr.ca.gov" href="mailto:Travelmanager@calhr.ca.govgov">Travelmanager@calhr.ca.gov</a>) prior to the Program’s annual registration deadline: </li><ul><li>A copy of their notices to employees.</li><li>An annual report, which will generally include the addresses of affected worksites, the number of affected employees, and the number of participating employees. CalHR will provide a report template and additional details in a future HR Announcement approximately several months before the Program’s annual registration deadline (fall 2020).</li></ul></ul>Bay Area Commuter Benefits Program – Notice and Record Keeping Requirement for Affected Agencies/Departments1/30/2020 8:00:00 AM
<p>​The first 2020 CalHR Benefits Administration Training sessions will be held March 9-10, April 23-24, May 20-21, and June 24-25. These sessions are currently posted for you to enroll. The BAM Training sessions are designed for new personnel staff responsible for providing state employee benefit information. <br>For detailed information regarding this training and registration, please visit our <a href="http://www.calhr.ca.gov/state-hr-professionals/Pages/ereg.aspx?of=Training%20Registration&class=Benefits%20Administration%20Training%20Class%20-%20BAM">CalHR Benefits Administration Training Calendar</a>.</p>2020 Benefits Administration Training Sessions1/13/2020 8:00:00 AM
<p>​Effective May 1, 2018, CalHR implemented the Bicycle Commuter Program (Program). Through the Program, the State of California voluntarily provides a taxable benefit to eligible state employees. The Program encourages employees to consider bicycle commuting as a means of active transportation. <br> <br><a href="http://hrmanual.calhr.ca.gov/Home/ManualItem/1/1425">HR Manual section 1425 – Bicycle Commuter Program </a>requires non-CalATERS departments to complete and electronically submit the <a href="http://calhr.ca.gov/Documents/Bicycle-Commuter-Benefit-Program-Report-Template.xlsx">Bicycle Commuter Benefit Program Report Template </a>for the previous calendar year to CalHR (<a href="mailto:Travelmanager@calhr.ca.gov">Travelmanager@calhr.ca.gov</a>) by January 31.</p>Bicycle Commuter Program Policy – Annual Report Reminder for Non-CalATERS Departments1/8/2020 8:00:00 AM
<p>​Effective January 1, 2020, the <a href="/employees/Pages/travel-reimbursements.aspx">personal vehicle mileage reimbursement rate</a> for all state employees is 57.5 cents per mile. <br>The relocation/moving mileage reimbursement rate for all current state employees and new-hires to state service is 17 cents per mile.<br>Related HR Manual Policy: <a href="http://hrmanual.calhr.ca.gov/Home/ManualItem/1/2202">2202 - Mileage Reimbursement</a></p>2020 Mileage Reimbursement Rates for Use of Personal Vehicle1/8/2020 8:00:00 AM
<p>​The employer administrative fee for <a href="/state-hr-professionals/Pages/benefits-administration-manual-pst.aspx#pst" target="_blank">Savings Plus Part-time, Seasonal, and Temporary Employees Retirement Program (PST)</a> deductions will change effective January 1, 2020. This fee is charged per employee with one or more PST deductions in the given pay period to cover the cost to administer PST. Please see current and new administrative fees below:<br> </p><table width="100%" class="ms-rteTable-style1" cellspacing="0"> <caption>Savings Plus Part-time, Seasonal, and Temporary Employees Retirement Program (PST) new administrative fees</caption> <tbody><tr class="ms-rteTableHeaderRow-style1"><th class="ms-rteTableHeaderEvenCol-style1" rowspan="1" colspan="1" scope="col" style="width:33.33%;">​Employer</th><th class="ms-rteTableHeaderOddCol-style1" rowspan="1" colspan="1" scope="col" style="width:33.33%;">​Current <br>Monthly Administrative Fee</th><th class="ms-rteTableHeaderEvenCol-style1" rowspan="1" colspan="1" scope="col" style="width:33.33%;">​New<br>Monthly<br>Administrative Fee</th></tr><tr class="ms-rteTableOddRow-style1"><td class="ms-rteTableEvenCol-style1">​California State University (CSU)</td><td class="ms-rteTableOddCol-style1">​$4.15</td><td class="ms-rteTableEvenCol-style1">​$4.34</td></tr><tr class="ms-rteTableEvenRow-style1"><td class="ms-rteTableEvenCol-style1">​Civil Service</td><td class="ms-rteTableOddCol-style1">​$4.45</td><td class="ms-rteTableEvenCol-style1">​$4.34</td></tr></tbody></table><p> </p><table width="100%" class="ms-rteTable-style1" cellspacing="0"> <caption>Savings Plus Part-time, Seasonal, and Temporary Employees Retirement Program (PST) new administrative fees</caption> <tbody><tr class="ms-rteTableHeaderRow-style1"><th class="ms-rteTableHeaderEvenCol-style1" rowspan="1" colspan="1" scope="col" style="width:33.33%;">​Employer</th><th class="ms-rteTableHeaderOddCol-style1" rowspan="1" colspan="1" scope="col" style="width:33.33%;">​Current <br>Semi-Monthly Admin Fee</th><th class="ms-rteTableHeaderEvenCol-style1" rowspan="1" colspan="1" scope="col" style="width:33.33%;">​New<br>Semi-Monthly Admin Fee</th></tr><tr class="ms-rteTableOddRow-style1"><td class="ms-rteTableEvenCol-style1">​California Fair Services Authority (CFSA)</td><td class="ms-rteTableOddCol-style1">​$2.45</td><td class="ms-rteTableEvenCol-style1">​$2.17</td></tr><tr class="ms-rteTableEvenRow-style1"><td class="ms-rteTableEvenCol-style1">​Fairs - Direct Reporting</td><td class="ms-rteTableOddCol-style1">​$2.45</td><td class="ms-rteTableEvenCol-style1">​$2.17</td></tr></tbody></table><p> <br>The new fee structure intends to make the administrative fee rates equitable for all payroll centers regardless of reporting frequency. The rate for CFSA and fairs that report directly to Savings Plus are half that of the rate for CSU and civil service because these payroll centers report twice per month.<br><br>Currently, the State Controller’s Office (SCO) assesses Savings Plus a $0.30 service fee for each PST deduction transaction processed for civil service employees. Savings Plus then bills the corresponding department for that fee as part of the current $4.45 administrative fee. The current process for CSU is slightly different. SCO bills CSU directly for their $0.30 service fee. As such, the current administrative fee assessed to CSU by Savings Plus is $4.15.<br><br>Effective January 1, 2020, SCO will adopt the same practice for civil service PST employees as they do for CSU and charge departments directly for their $0.30 per transaction service fee. As such all departments will be assessed a $0.30 deduction service fee from SCO and a $4.34 monthly administrative fee from Savings Plus. An SCO Payroll letter will be forthcoming with additional information. <br> <br>There is still no administrative fee charged to employers for 401(k) Plan and 457(b) Plan payroll deductions.<br><br>For detailed information about PST, please visit our <a href="/state-hr-professionals/Pages/benefits-administration-manual-pst.aspx" target="_blank">CalHR Benefits Administration Manual</a>.</p>Part-time, Seasonal, Temporary Employees Retirement Program (PST) Administrative Fee Change12/31/2019 8:00:00 AM
<p>​Effective January 1, 2020, the monthly limit for a <a title="Third Party Pre-Tax Parking Reimbursement Account Program " href="/employees/Pages/pre-tax-parking-reimbursement-account-program-.aspx" target="_blank">Third Party Pre-Tax Parking Reimbursement Account Program </a>deduction from an employee’s income to pay for qualified parking will be $270. This amount is an increase of $5 over the limit of $265 in effect for 2019. </p>2020 Monthly Deduction Amount for the Third Party Pre-Tax Parking Reimbursement Account Program12/11/2019 8:00:00 AM
<p>​Effective November 1, 2019, the following mass transit and vanpool subsidy increases apply to eligible employees, including employees headquartered out of state, in SEIU bargaining units 1, 3, 4, 11, 14, 15, 17, 20, and 21:</p><ul><li><p>Public transit passes</p></li><ul><li><p>75% discount on public transit passes sold by state agencies, up to a maximum of $100 per month. This is an increase of up to $35 per month.</p></li><li><p>75% reimbursement on public transit passes purchased by state employees, up to a maximum of $100 per month. This is an increase of up to $35 per month.</p></li></ul><li><p> Vanpool riders</p></li><ul><li><p>75% reimbursement on the monthly fee, up to a maximum of $100 per month. This is an increase of up to $35 per month.</p></li></ul><li><p>Primary vanpool driver</p></li><ul><li><p>$135 per month in lieu of the vanpool rider reimbursement. This is an increase of $35 per month.</p></li></ul></ul><p>California Code of Regulations section <a title="section 599.936 (Transit and Vanpool Incentives – Excluded Employees" href="https://govt.westlaw.com/calregs/Document/IF4B90AD05D9711E4A9828577DD5F1BF2?originationContext=Search+Result&listSource=Search&viewType=FullText&navigationPath=Search/v3/search/results/navigation/i0ad62d2e00000164ae837fd14013dc64?startIndex%3d1%26Nav%3dREGULATION_PUBLICVIEW%26contextData%3d%28sc.Default%29&rank=1&list=REGULATION_PUBLICVIEW&transitionType=SearchItem&contextData=%28sc.Search%29&t_T2=599.936&t_S1=CA+ADC+s" target="_blank">599.936 (Transit and Vanpool Incentives – Excluded Employees)</a> provides mass transit and vanpool commute language for excluded employees. The <a title="MOUs" href="http://www.calhr.ca.gov/state-hr-professionals/Pages/bargaining-contracts.aspx" target="_blank">MOUs</a> provide mass transit and vanpool commute language for represented employees. CalHR’s <a title="Commute Programs page" href="/employees/Pages/Commute-Program.aspx" target="_blank">Commute Programs page</a> and <a title="Frequently Asked Questions page" href="/employees/Pages/mass-transit-and-vanpool-commute-program-frequently-asked-questions.aspx">Frequently Asked Questions page</a> provide general information. <br> <br>The State Controller’s Office will notify departments when the CalATERS Vanpool Driver expense code has been updated. CalATERS departments may need to manually process Vanpool Driver payments until the expense code update is completed.</p>Mass Transit and Vanpool Commute Program – Increased Subsidies for SEIU Employees12/10/2019 8:00:00 AM
<p>​CalHR’s updated<a title="Excess Lodging Rate Request Form (STD 255C)" href="https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std255c.pdf" target="_blank"> Excess Lodging Rate Request Form (STD 255C) </a>is now available. The updated form includes:</p><ul><li>An updated link to <a title="CalHR's Travel Reimbursements page " href="/employees/Pages/travel-reimbursements.aspx" target="_blank">CalHR's Travel Reimbursements page </a>(lists the current state rates for all excluded and all represented employees) </li><li>Updated text in the Agency/Departmental Approval (Signature) field</li><li> Updated text in the Agency/Departmental Approver’s Name/Title field)</li></ul><p>As noted in CalHR’s July 11, 2019 HR Announcement, all excess lodging requests should be submitted on the current version of the STD 255C. <br> <br>Excess Lodging Rate Requests are required if the requested lodging rate is more than the state rate. All Excess Lodging Rate Requests for amounts above the delegated amount of $250 per night will continue to require CalHR approval in advance. Departments should continue to follow their current processes for completing and submitting Excess Lodging Rate Requests to CalHR.<br>Related HR Manual Policy: <a title="2201- Travel and Relocation Policy" href="http://hrmanual.calhr.ca.gov/Home/ManualItem/1/2201" target="_blank">2201- Travel and Relocation Policy</a></p>Updated Excess Lodging Rate Request Form11/4/2019 8:00:00 AM
<p>​The Bargaining Unit (BU) 2, 7, and 13 tentative agreements are ratified. The 2020 employer health premium contributions are:</p><table width="100%" class="ms-rteTable-style1" cellspacing="0"><tbody></tbody><caption>2020 Employer Health Premium Contributions </caption> <tbody style="text-align:right;"><tr class="ms-rteTableHeaderRow-style1" style="text-align:right;"><th class="ms-rteTableHeaderEvenCol-style1" rowspan="1" colspan="1" scope="col" style="width:25%;"> BU</th><th class="ms-rteTableHeaderOddCol-style1" rowspan="1" colspan="1" scope="col" style="width:25%;">Single</th><th class="ms-rteTableHeaderEvenCol-style1" rowspan="1" colspan="1" scope="col" style="width:25%;">2-Party</th><th class="ms-rteTableHeaderOddCol-style1" rowspan="1" colspan="1" scope="col" style="width:25%;">Family</th></tr><tr class="ms-rteTableOddRow-style1"><td class="ms-rteTableEvenCol-style1"><p>​2</p></td><td class="ms-rteTableOddCol-style1"><p>​$655</p></td><td class="ms-rteTableEvenCol-style1"><p>​$1,298</p></td><td class="ms-rteTableOddCol-style1"><p>​$1,689</p></td></tr><tr class="ms-rteTableEvenRow-style1"><td class="ms-rteTableEvenCol-style1"><p>​7</p></td><td class="ms-rteTableOddCol-style1"><p>​$655</p></td><td class="ms-rteTableEvenCol-style1"><p>​$1,298</p></td><td class="ms-rteTableOddCol-style1"><p>​$1,689</p></td></tr><tr class="ms-rteTableOddRow-style1"><td class="ms-rteTableEvenCol-style1"><p>​13</p></td><td class="ms-rteTableOddCol-style1"><p>​$609</p></td><td class="ms-rteTableEvenCol-style1"><p>​$1,223</p></td><td class="ms-rteTableOddCol-style1"><p>​$1,585</p></td></tr></tbody></table><p>Please refer to the <a title="2020 CoBen Allowances and Employer Health Benefit Contributions" href="/benefits/Documents/2020-coben-allowances-and-employer-health-benefit-contributions.pdf" target="_blank">2020 CoBen Allowances and Employer Health Benefit Contributions by Bargaining Unit</a> for information on other bargaining units.</p>Updated 2020 Employer Health Contribution10/23/2019 7:00:00 AM
<p>​Assembly Bill 1887 prohibits state agencies from requiring any of its employees, officers, or members to travel to, or approving a request for state-funded or state-sponsored travel to, any state that has enacted discriminatory laws or practices on the basis of sexual orientation, gender identity, or gender expression, subject to certain exceptions.</p><p>Effective October 4, 2019, the Attorney General will add Iowa to the restricted travel list. To view the entire list of banned states, visit the <a href="https://oag.ca.gov/ab1887">California Attorney General’s website</a>.<br>Previously approved discretionary travel to Iowa must be cancelled. All mission critical travel to banned states must be resubmitted to Department Directors and Agency Secretaries (or their designee) to ensure they meet the exception criteria. New mission critical trips not already submitted in the FY 19-20 travel blankets will require final approval from the Governor’s Office through the individual trip request process.<br>For additional information regarding AB 1887 and out-of-state travel, please review <a href="http://hrmanual.calhr.ca.gov/Home/ManualItem/1/2201">HR Manual section 2201 – Travel and Relocation Policy</a>. </p>The Attorney General Adds Iowa to the Restricted Travel List for Out-of-State Travel10/3/2019 7:00:00 AM
<p>​Open Enrollment for Group Long Term Disability Insurance is September 9 - October 4.</p><p>For detailed information regarding open enrollment, please visit the <a href="http://hrmanual.calhr.ca.gov/Home/ManualItem/1/1413" target="_blank">CalHR HR Manual Section 1413</a> and the <a href="http://www.calhr.ca.gov/state-hr-professionals/Pages/benefits-administration-manual-long-term-disability.aspx" target="_blank">CalHR Benefits Administration Manual</a>. </p><p>Refer eligible excluded employees to the CalHR <a href="/employees/Pages/long-term-disability-(LTD)-insurance.aspx" target="_blank">Group Long Term Disability (LTD)-Excluded Employees only </a>website for information regarding the LTD program and how to enroll.</p><p><span class="ms-rteStyle-Bold">What’s New</span><br>Employees can enroll online at <a href="https://www.standard.com/mybenefits/california/index.html" target="_blank">Standard Insurance</a> and select “<a href="https://standard.benselect.com/Enroll/Login.aspx?Path=california" target="_blank">Enroll Now</a>.”</p><p>Enrollment or changes made during open enrollment will be effective January 1.</p><p>Effective January 1, rates will be reduced.</p>2019 Open Enrollment for Group Long Term Disability Insurance for Excluded Employees Only8/27/2019 7:00:00 AM
<p>​The 2019 <a href="/benefits/Pages/open-enrollment-toolkit.aspx">Open Enrollment Toolkit</a> is now available. The Toolkit contains resources to assist with processing Open Enrollment forms and links to benefit information to distribute to employees.  <br>The following resources are available in the Open Enrollment Toolkit:  </p><ul><li>2019 Open Enrollment Announcement to all state employees eligible for health, dental, vision, reimbursement accounts, and cash options</li><li>2020 Highlights and Plan Changes</li><li>Instructions for Human Resources (HR) Offices to Complete Open Enrollment Forms</li><li>2020 Dental and Vision Plan Deduction Codes and Premiums</li><li>Dental Enrollment Form Checklist for HR Offices</li><li>2020 Consolidated Benefits (CoBen) Allowances and Employer Health Benefit Contributions</li><li>2020 Consolidated Omnibus Budget Reconciliation Act (COBRA) Group Continuation Coverage for Dental and Vision Plan Premiums</li></ul>2019 Open Enrollment for Health, Dental, Vision, Reimbursement Accounts, and Cash Options 8/15/2019 7:00:00 AM
<p>Excess Lodging Rate Requests are required if the requested lodging rate is more than the state rate. All Excess Lodging Rate Requests for amounts above the delegated amount of $250 per night continue to require CalHR approval in advance. Departments should continue to follow their current processes for completing and submitting Excess Lodging Rate Requests to CalHR.</p><p>General Reminders</p><ul><li><p>Departments should be reviewing whether the requested lodging is in the best interest of the state before submitting requests to CalHR. Typically, all moderately priced lodging options should be considered in order to determine the lodging that is in the best interest of the state. If an employee’s preferred hotel chain is not the lodging that is in the best interest of the state, then the lodging that is in the best interest of the state should be selected.</p></li><li><p>Moderately priced lodging may include 2-star and 3-star hotels in Concur.</p></li><li><p>Per <a href="https://www.documents.dgs.ca.gov/osp/sam/mmemos/mm14_03.pdf" target="_blank">DGS Management Memo 14-03</a>, typically, all travel should be booked through <a href="https://www.caltravelstore.com/" target="_blank">CalTravelStore</a>/<a href="https://www.concursolutions.com/nui/signin" target="_blank">Concur</a>. It is CalHR’s understanding from DGS that allowable exceptions to booking lodging via CalTravelStore/Concur are for conference rates or short-term rentals. Reasonable accommodations may also be allowable exceptions. For additional questions regarding the requirement to book travel via CalTravelStore/Concur, please contact DGS’s Statewide Travel Program at <a href="mailto:statewidetravelprogram@dgs.ca.gov" target="_blank">statewidetravelprogram@dgs.ca.gov</a>.</p></li><li><p>Lodging booked outside of Concur due to an allowable exception (such as a conference rate) should be clearly explained in the “justification for alternate booking arrangement” section of the <a href="https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std255c.pdf" target="_blank">Excess Lodging Rate Request Form (STD 255C)</a>.</p></li><li><p>The three required comparison quotes should clearly include the requested travel dates (such as a Concur printout or screenshot).</p></li><li><p>“Headquarters City” refers to the employee’s headquarters city.</p></li><li><p>The current <a href="https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std255c.pdf" target="_blank">Excess Lodging Rate Request Form (STD 255C)</a> has been available since October 2018. Effective immediately, CalHR will no longer accept requests submitted on outdated versions of the STD 255C.</p></li><li><p>Only completed forms should be submitted to CalHR for review. This includes all agency/departmental contact information and approval signatures.</p></li></ul><p>After-the-Fact Requests</p><ul><li>All after-the-fact requests should be submitted to CalHR with three comparison quotes for the requested travel dates (if available) along with an explanation for the late submission.</li><li>CalHR reviews after-the-fact requests on a case-by-case basis. </li></ul><p>Annual Reports for Delegated Excess Lodging Rate Requests<br></p><ul><li>The reporting period for annual reports is July 1 – June 30 of each year. All departments who have approved delegated excess lodging rate requests should submit their annual reports to <a href="mailto:travelmanager@calhr.ca.gov" target="_blank">travelmanager@calhr.ca.gov</a> by August 31. Each department’s report should include all approved delegated requests. Submission emails should include departmental contact information.</li><li>An updated Excel template for annual reports is now available in the “Forms” section of HR Manual section <a href="http://hrmanual.calhr.ca.gov/Home/ManualItem/1/2201" target="_blank">2201- Travel and Relocation Policy</a>.</li></ul><p>Related HR Manual Policy: <a href="http://hrmanual.calhr.ca.gov/Home/ManualItem/1/2201" target="_blank">2201- Travel and Relocation Policy</a></p>Excess Lodging Rate Requests and Annual Reports - Reminders7/11/2019 7:00:00 AM
<p>​Excluded and exempt employees not directly associated with a bargaining unit, e.g., E48, E97, E98, and E99, will prefund 1.6 percent of their pensionable compensation to Other Post-Employment Benefits (OPEB) effective July 1, 2019. There will be a matching employer contribution. <br> <br>For information regarding represented employees and excluded and exempt employees directly associated with a bargaining unit, please view <a href="http://hrmanual.calhr.ca.gov/Home/ManualItem/1/1422">Policy Statement 1422 — Other Post-Employment Benefits (OPEB) Prefunding</a>. ​</p>OPEB Changes Effective July 1, 20196/28/2019 7:00:00 AM
<p>​Assembly Bill 1887 prohibits state agencies from requiring any of its employees, officers, or members to travel to, or approving a request for state-funded or state-sponsored travel to, any state that has enacted discriminatory laws or practices on the basis of sexual orientation, gender identity, or gender expression, subject to certain exceptions.<br><br>Effective April 15, 2019, the Attorney General will add South Carolina to the restricted travel list. To view the entire list of banned states, visit the <a title="California Attorney General’s website" href="https://oag.ca.gov/ab1887" target="_blank">California Attorney General’s website</a>.<br><br>Previously approved discretionary travel to South Carolina must be cancelled. All mission critical travel to banned states must be resubmitted to Department Directors and Agency Secretaries (or their designee) to ensure they meet the exception criteria. New mission critical trips not already submitted in the FY 19-20 travel blankets will require final approval from the Governor’s Office through the individual trip request process.<br>For additional information regarding AB 1887 and out-of-state travel, please review HR Manual <a title="HR Manual section 2201 – Travel and Relocation Policy" href="http://hrmanual.calhr.ca.gov/Home/ManualItem/1/2201" target="_blank">section 2201 – Travel and Relocation Policy</a>. </p>The Attorney General Adds South Carolina to the Restricted Travel List for Out-of-State Travel4/17/2019 7:00:00 AM
<p>Beginning with the May birth month DRV cycle, HR offices are not required to re-verify eligibility of employee dependents for continued enrollment in Premier Vision benefits. HR offices will continue to re-verify employee dependents for state-sponsored health and dental benefits.<br><br>Please see the <a title="DRV FAQs" href="/benefits/Pages/dependent-re-verification-faqs-for-human-resources.aspx">DRV FAQs</a> for additional information. <br><br> Applicable updates have been made to the <a title="CalHR Policy Statement" href="http://hrmanual.calhr.ca.gov/Home/ManualItem/1/1424">CalHR Policy Statement</a>.</p>Dependent Re-Verification (DRV) – Premier Vision4/10/2019 7:00:00 AM
<p>​Open Enrollment for the Group Legal Services Insurance Plan is March 1 through April 30, 2019.</p><p>The updated enrollment authorization form is available on the <a href="/employees/Pages/group-legal-services.aspx">CalHR website</a> and replaces the former version (rev 11/17). </p><p>For detailed information regarding open enrollment, please visit our <a href="/state-hr-professionals/Pages/benefits-administration-manual-group-legal-services.aspx">CalHR Benefits Administration Manual</a>.</p>2019 Open Enrollment for Group Legal Services Insurance Plan2/21/2019 8:00:00 AM
<p>​This year CalHR will conduct Benefits Administration Training classes on March 19-20, April 9-10, May 13-14, July 17-18, Aug 13-14 and October 16-17. This class is specifically designed for new personnel staff responsible for providing state employee benefit information.</p><p>For detailed information regarding the training class schedule and registration, please visit our <a title="2019 BAM Training Classes" href="/state-hr-professionals/Pages/ereg.aspx?of=Training%20Registration&class=Benefits%20Administration%20Training%20Class%20-%20BAM" target="_blank">CalHR Benefits Administration Training Calendar</a>.</p>2019 Benefits Administration Training Class1/29/2019 8:00:00 AM
<p>​Effective January 1, 2019, the <a href="/employees/Pages/travel-personal-vehicle.aspx" target="_blank">personal vehicle mileage reimbursement rate</a> for all state employees is 58 cents per mile.</p><p>The relocation/moving mileage reimbursement rate for all current state employees and new-hires to state service is 20 cents per mile.</p><p>Related HR Manual Policy: <a href="http://hrmanual.calhr.ca.gov/Home/ManualItem/1/2202" target="_blank">2202 - Mileage Reimbursement</a></p>2019 Mileage Reimbursement Rates for Use of Personal Vehicle1/4/2019 8:00:00 AM
<p>​Effective May 1, 2018, CalHR implemented the Bicycle Commuter Program (Program). Through the Program, the State of California voluntarily provides a taxable benefit to eligible state employees. The Program encourages employees to consider bicycle commuting as a means of active transportation.</p><p>HR Manual Policy: <a href="http://hrmanual.calhr.ca.gov/Home/ManualItem/1/1425">1425 – Bicycle Commuter Program </a>requires non-CalATERS departments to complete and electronically submit the <a href="/Documents/Bicycle-Commuter-Benefit-Program-Report-Template.xlsx">Bicycle Commuter Benefit Program Report Template</a> for the previous calendar year to CalHR (<a href="mailto:Travelmanager@calhr.ca.gov">Travelmanager@calhr.ca.gov</a>) by January 31.</p>Bicycle Commuter Program Policy – Annual Report Reminder for Non-CalATERS Departments1/4/2019 8:00:00 AM
<p>​Effective January 1, 2019, the monthly limit for a <a href="http://hrmanual.calhr.ca.gov/Home/ManualItem/1/1601">Third Party Pre-Tax Parking Reimbursement Account Program </a>deduction from an employee’s income to pay for qualified parking will be $265. This amount is an increase of $5 over the limit of $260 in effect for 2018.</p>2019 Monthly Deduction Amount for the Third Party Pre-Tax Parking Reimbursement Account Program12/19/2018 8:00:00 AM
<p>The Bargaining Unit 10 contract is ratified. Dependent health vesting is eliminated effective July 1, 2018. </p><p>For more information, please view the <a href="/labor-relations/Pages/Unit-10-Professional-Scientific.aspx" target="_blank">BU10 Memorandum of Understanding</a>.</p>Bargaining Unit 10 Dependent Health Vesting Elimination10/22/2018 7:00:00 AM
<p>​CalHR’s updated <a href="https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std255c.pdf" target="_blank">Excess Lodging Rate Request Form (STD 255C)</a> is now available. The updated form includes:</p><ul><li>A link to <a href="/employees/Pages/travel-lodging-reimbursement.aspx" target="_blank">CalHR’s Short-Term Lodging Reimbursement Rates page</a> (lists the current state rates for all excluded and all represented employees)</li><li>Additional checkboxes to track alternate booking arrangements (lodging not booked via the Statewide Travel Program/Concur) </li><li>An additional justification section for alternate booking arrangements (lodging not booked via the Statewide Travel Program/Concur)</li></ul><p>Excess Lodging Rate Requests are required if the requested lodging rate is more than the state rate. All Excess Lodging Rate Requests for amounts above the delegated amount of $250 per night will continue to require CalHR approval in advance. Departments should continue to follow their current processes for completing and submitting Excess Lodging Rate Requests to CalHR.</p><p>Related HR Manual Policy: <a href="http://hrmanual.calhr.ca.gov/Home/ManualItem/1/2201">2201 - Travel and Relocation Policy</a></p>Updated Excess Lodging Rate Request Form10/22/2018 7:00:00 AM

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