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​Recent Announcements

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<p>​Employees are currently permitted to make a one-time mid-year enrollment change to their MRA and/or DCRA elections for the 2020 plan year. Employees may enroll, cancel or change their MRA and/or DCRA election without a qualifying permitting event on a prospective basis only. The last effective date for the 2020 plan year is December 1, 2020. The State Controller’s Office must receive the employee’s completed <a href="https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std701R.pdf" target="_blank">STD 701R – Reimbursement Account Enrollment Authorization </a>no later than November 10, 2020 in order to have an effective date of December 1, 2020. <br>The minimum contribution to keep a MRA and/or DCRA active is $10 per month. An employee must keep their MRA and/or DCRA active to be eligible for the grace period and incur claims until March 15, 2021. Any employees who previously cancelled or reduced their election to $0 will have until November 30, 2020, to amend their prior election to the minimum amount if they wish to do so. Employees who do not amend their prior elections will only be eligible to incur expenses until the cancellation effective date for the MRA or until December 31, 2020 for the DCRA.<br>More information is available under the<a href="/state-hr-professionals/Pages/national-emergency-relief-guidelines-employee-benefit-plans.aspx" target="_blank"> National Emergency Relief and Guidelines for Employee Benefit Plans</a>. <br>The one-time mid-year election opportunity is not extended into the 2021 plan year at this time. Employees will need to experience a qualified permitting event in order to make election changes in 2021 including: </p><ul><li>DCRA Only – Change in dependent care provider (e.g. a provider opens/closes) </li><li>DCRA Only – Change in dependent care costs (e.g. an employee increases or decreases care based on work schedule) </li><li>MRA and DCRA – Change in employee eligibility that is a result of a reduction of hours (e.g. an employee's work schedule is reduced to less than half-time)</li></ul><p>These are common permitting events but are not an exhaustive list. You may refer to the<a href="/Documents/bam-flexelect-appendix-a-permitting-event-codes-date-chart.pdf"> FlexElect Program Permitting Event Codes/Dates Chart </a>for additional permitting events.<br>Additionally, IRS guidelines currently prohibit retroactive election changes or refunds of remaining balances in an MRA and/or DCRA for the 2020 plan year. CalHR is diligently tracking IRS announcements and will release an HR Announcement if there is any change to CalHR policy. </p>2020 FlexElect Medical Reimbursement Account (MRA) and Dependent Care Reimbursement Account (DCRA) Program Reminders11/9/2020 8:00:00 AM
<p>​The <a href="https://511.org/sites/default/files/pdfs/cbp/Program_Overview.pdf" target="_blank">Bay Area Commuter Benefits Program (Program)</a> applies to all affected agencies and departments in the nine San Francisco Bay Area counties (Alameda, Contra Costa, Marin, Napa, San Francisco, San Mateo, Santa Clara, Solano, and Sonoma). </p><p> In order to comply with the Program requirements, all affected departments should electronically submit the following completed documents to CalHR at travelmanager@calhr.ca.gov by November 20, 2020:</p><ul><li>Annual Report (submitted on <a href="https://calhr.ca.gov/Documents/Bay-Area-Commuter-Benefits-Program-Departmental-Report-Template.xlsx" target="_blank">CalHR's Bay Area Commuter Benefits Program Annual Report Template</a>). </li><li>Copy of notice to employees (see <a href="https://calhr.ca.gov/Documents/SAMPLE-Departmental-Commuter-Information-Notice-010319.rtf" target="_blank">CalHR's Sample Notice</a>.)</li></ul><p> <a href="/benefits/Pages/Bay-Area-Commuter-Benefits-Program.aspx" target="_blank">CalHR's Bay Area Commuter Benefits Program page</a> provides additional information about the steps departments must complete to register and maintain Program compliance. </p><p> </p><p>Affected state agencies and departments may contact <a href="mailto:travelmanager@calhr.ca.gov" target="_blank">travelmanager@calhr.ca.gov</a> for additional clarification.</p>Bay Area Commuter Benefits Program – Notification, Record Keeping, and Annual Reporting Requirements for Affected Agencies/Departments10/29/2020 7:00:00 AM
<p>​The 2020 <a href="/benefits/Pages/open-enrollment-toolkit.aspx">Open Enrollment Toolkit </a>is now available. The Toolkit contains resources to assist with processing Open Enrollment forms and links to benefit information to distribute to employees.<br><br>The following resources are available in the Open Enrollment Toolkit: </p><ul><li>2020 Open Enrollment Announcement to all state employees eligible for health, dental, vision, reimbursement accounts, cash options, legal, life, and long term disability</li><li>2021 Highlights and Plan Changes<br>· Instructions for Department Personnel Offices to Complete Open Enrollment Forms</li><li>2021 Dental, Vision, Legal, Life, and Long Term Disability Plan Deduction Codes and Premiums</li><li>2021 Consolidated Benefits (CoBen) Allowances and Employer Health Benefit Contributions</li><li> 2021 Consolidated Omnibus Budget Reconciliation Act (COBRA) Group Continuation Coverage for Dental and Vision Plan Premiums</li></ul><p>Please note: SEIU Local 1000 represented employees and excluded classes tied to SEIU are not eligible to participate in the FlexElect or CoBen Cash Options until July 1, 2022, due to receiving other negotiated benefits.</p>2020 Open Enrollment for Health, Dental, Vision, Reimbursement Accounts, Cash Options, Legal, Life, and Long Term Disability9/21/2020 7:00:00 AM
<p>​Effective July 1, 2020, the following mass transit and vanpool subsidy increases apply to eligible employees, including employees headquartered out of state, in bargaining unit 7 and bargaining unit 16:</p><ul><li> Public transit passes</li><ul><li>75% discount on public transit passes sold by state agencies, up to a maximum of $100 per month. This is an increase of up to $35 per month.</li><li>75% reimbursement on public transit passes purchased by state employees, up to a maximum of $100 per month. This is an increase of up to $35 per month.</li></ul><li>Vanpool riders</li><ul><li>75% reimbursement on the monthly fee, up to a maximum of $100 per month. This is an increase of up to $35 per month.</li></ul><li>Primary vanpool driver</li><li>$135 per month in lieu of the vanpool rider reimbursement. This is an increase of $35 per month.</li></ul><p>California Code of Regulations section <a href="https://govt.westlaw.com/calregs/Document/IF4B90AD05D9711E4A9828577DD5F1BF2?originationContext=Search+Result&listSource=Search&viewType=FullText&navigationPath=Search/v3/search/results/navigation/i0ad62d2e00000164ae837fd14013dc64?startIndex%3d1%26Nav%3dREGULATION_PUBLICVIEW%26contextData%3d%28sc.Default%29&rank=1&list=REGULATION_PUBLICVIEW&transitionType=SearchItem&contextData=%28sc.Search%29&t_T2=599.936&t_S1=CA+ADC+s">599.936 (Transit and Vanpool Incentives – Excluded Employees)</a> provides mass transit and vanpool commute language for excluded employees. The <a href="/state-hr-professionals/Pages/bargaining-contracts.aspx">MOUs</a> provide mass transit and vanpool commute language for represented employees. CalHR’s <a href="/employees/Pages/Commute-Program.aspx">Commute Programs page </a>and <a href="/employees/Pages/mass-transit-and-vanpool-commute-program-frequently-asked-questions.aspx">Frequently Asked Questions page</a> provide general information. <br> <br>The State Controller’s Office will notify departments when the CalATERS Vanpool Driver expense code has been updated. CalATERS departments may need to manually process Vanpool Driver payments until the expense code update is completed.</p>Mass Transit and Vanpool Commute Program – Increased Subsidies for BU 7 and BU 16 Employees9/1/2020 7:00:00 AM
<p>BU 12 and associated excluded and exempt employees suspend prefunding OPEB through June 30, 2021. The state continues prefunding its share, which increased from 3.50 to 4.60 percent effective July 1, 2020.<br> <br>BU 13 and associated excluded and exempt employees suspend prefunding OPEB through June 30, 2022. The state continues prefunding its share of 3.90 percent.<br> <br>Please reference the <a title="bargaining contracts, side letters" href="/state-hr-professionals/Pages/labor-agreements-2020-budget.aspx">bargaining contracts, side letters</a>, and the <a title="OPEB Policy Statement" href="http://hrmanual.calhr.ca.gov/Home/ManualItem/1/1422">OPEB Policy Statement </a>for more information. </p>OPEB Update for BU 12 and 138/26/2020 7:00:00 AM
<p>​Effective May 1, 2018, CalHR implemented the Bicycle Commuter Program (Program). Through the Program, the State of California voluntarily provides a taxable benefit to eligible state employees. The Program encourages employees to consider bicycle commuting as a means of active transportation. <br> <br>CalHR has reviewed the 2019 Bicycle Commuter Program Annual Reports and is reminding departments and employees that:</p><ul><li>Claims must be submitted by the claim submission deadlines provided in HR Manual <a title="section 1425 – Bicycle Commuter Program" href="http://hrmanual.calhr.ca.gov/Home/ManualItem/1/1425">section 1425 – Bicycle Commuter Program</a>. <span style="text-decoration:underline;">Claims not submitted in accordance with policy are not eligible claims</span>.</li><li>CalATERS claims should be submitted in accordance with the CalATERS instructions provided in the HR Manual and <a title="CalATERS Global Letter 18-003 - New Expense Type Available in CalATERS Global" href="https://www.sco.ca.gov/Files-CalATERS/18003g.pdf">CalATERS Global Letter 18-003 - New Expense Type Available in CalATERS Global</a>. </li></ul>Bicycle Commuter Program Policy – Claim Submission Reminders8/24/2020 7:00:00 AM
<p>On April 28, 2020, The DOL, IRS and HHS announced certain extensions under the Employee Retirement Income Security Act of 1974 and the Internal Revenue Code. In addition, the IRS released Notice 2020-29 on May 12, 2020. This notice provides optional relief for employee benefit plans. </p><p>These guidelines impact the state's Dental, Vision and FlexElect Reimbursement Account programs as well as the Consolidated Omnibus Budget Reconciliation Act. CalHR has created a page outlining the <a title="National Emergency Relief and Guidelines for Employee Benefit Plans" href="https://calhr.ca.gov/state-hr-professionals/Pages/national-emergency-relief-guidelines-employee-benefit-plans.aspx" target="_blank">National Emergency Relief and Guidelines for Employee Benefit Plans</a>.  </p>Department of Labor (DOL), Internal Revenue Service (IRS) and Health and Human Services (HHS) Released National Emergency Relief and Guidelines for Employee Benefit Plans 8/6/2020 7:00:00 AM
<p>​The BU18 Tentative Agreement is ratified. The 2020 CoBen allowances for BU18 employees retroactive to February 1, 2020 are:<br> </p><table width="100%" class="ms-rteTable-default" cellspacing="0"><tbody><tr><td class="ms-rteTable-default" style="width:50%;">​Single</td><td class="ms-rteTable-default" style="width:50%;">​ $655</td></tr><tr><td class="ms-rteTable-default">​Two Party</td><td class="ms-rteTable-default">​$1,298</td></tr><tr><td class="ms-rteTable-default">​Family</td><td class="ms-rteTable-default">​$1,689</td></tr></tbody></table><p> </p>2020 CoBen Allowances for BU187/27/2020 7:00:00 AM
<p>​Following are the OPEB contributions effective July 1, 2020:</p><table width="100%" class="ms-rteTable-default" cellspacing="0"><tbody><tr class="ms-rteTableEvenRow-default"><th class="ms-rteTableEvenCol-default" rowspan="1" colspan="3" style="width:33.33%;"><strong>OPEB Prefunding Percentages Effective July 1, 2020</strong> ​ ​</th></tr><tr class="ms-rteTableOddRow-default"><td class="ms-rteTableEvenCol-default" rowspan="2" colspan="1" style="width:33.33%;">​ <strong>Bargaining Unit (BU)</strong></td><td class="ms-rteTableOddCol-default" rowspan="1" colspan="2" style="width:33.33%;"><strong>​Contribution from Pensionable Compensation</strong></td></tr><tr class="ms-rteTableEvenRow-default"><td class="ms-rteTableEvenCol-default"><strong>Employee</strong></td><td class="ms-rteTableOddCol-default">​<strong>Employer</strong></td></tr><tr class="ms-rteTableOddRow-default"><td class="ms-rteTableEvenCol-default">SEIU (BU 1, 3, 4, 11, 14, 15, 17, 20, and 21)</td><td class="ms-rteTableOddCol-default">Suspended July 1, 2020 to June 30, 2022</td><td class="ms-rteTableEvenCol-default">3.50%</td></tr><tr class="ms-rteTableEvenRow-default"><td class="ms-rteTableEvenCol-default">2</td><td class="ms-rteTableOddCol-default">Suspended July 1, 2020 to June 30, 2022</td><td class="ms-rteTableEvenCol-default">2.00%</td></tr><tr class="ms-rteTableOddRow-default"><td class="ms-rteTableEvenCol-default">5<sup>1</sup></td><td class="ms-rteTableOddCol-default">Suspended July 1, 2020 to June 30, 2022</td><td class="ms-rteTableEvenCol-default">Suspended July 1, 2020 to June 30, 2022</td></tr><tr class="ms-rteTableEvenRow-default"><td class="ms-rteTableEvenCol-default">6<sup>1</sup></td><td class="ms-rteTableOddCol-default">Suspended July 1, 2020 to June 30, 2022</td><td class="ms-rteTableEvenCol-default">4.00%</td></tr><tr class="ms-rteTableOddRow-default"><td class="ms-rteTableEvenCol-default">7<sup>1</sup></td><td class="ms-rteTableOddCol-default">Suspended July 1, 2020 to June 30, 2022</td><td class="ms-rteTableEvenCol-default">4.00%</td></tr><tr class="ms-rteTableEvenRow-default"><td class="ms-rteTableEvenCol-default">8<sup>1</sup></td><td class="ms-rteTableOddCol-default">Suspended July 1, 2020 to June 30, 2021</td><td class="ms-rteTableEvenCol-default">4.40%</td></tr><tr class="ms-rteTableOddRow-default"><td class="ms-rteTableEvenCol-default">9</td><td class="ms-rteTableOddCol-default">Suspended July 1, 2020 to June 30, 2022</td><td class="ms-rteTableEvenCol-default">2.00%</td></tr><tr class="ms-rteTableEvenRow-default"><td class="ms-rteTableEvenCol-default">10</td><td class="ms-rteTableOddCol-default">Suspended July 1, 2020 to June 30, 2022</td><td class="ms-rteTableEvenCol-default">2.40%</td></tr><tr class="ms-rteTableOddRow-default"><td class="ms-rteTableEvenCol-default">12</td><td class="ms-rteTableOddCol-default">4.60%</td><td class="ms-rteTableEvenCol-default">4.60%</td></tr><tr class="ms-rteTableEvenRow-default"><td class="ms-rteTableEvenCol-default">13</td><td class="ms-rteTableOddCol-default">3.90%</td><td class="ms-rteTableEvenCol-default">3.90%</td></tr><tr class="ms-rteTableOddRow-default"><td class="ms-rteTableEvenCol-default">16</td><td class="ms-rteTableOddCol-default">Suspended July 1, 2020 to June 30, 2022</td><td class="ms-rteTableEvenCol-default">1.40%</td></tr><tr class="ms-rteTableEvenRow-default"><td class="ms-rteTableEvenCol-default">18</td><td class="ms-rteTableOddCol-default">Suspended July 1, 2020 to June 30, 2022</td><td class="ms-rteTableEvenCol-default">4.00%</td></tr><tr class="ms-rteTableOddRow-default"><td class="ms-rteTableEvenCol-default">19</td><td class="ms-rteTableOddCol-default">Suspended July 1, 2020 to June 30, 2022</td><td class="ms-rteTableEvenCol-default">3.00%</td></tr><tr class="ms-rteTableEvenRow-default"><td class="ms-rteTableEvenCol-default" colspan="3"><p style="text-align:center;">Exempt and excluded employees directly associated with a BU </p><p style="text-align:center;">follow the same OPEB suspension schedule as the represented employees.</p> </td></tr><tr class="ms-rteTableOddRow-default"><td class="ms-rteTableEvenCol-default">Exempt & excluded employees not directly associated with a BU</td><td class="ms-rteTableOddCol-default">Suspended July 1, 2020 to June 30, 2022</td><td class="ms-rteTableEvenCol-default">2.40%</td></tr></tbody></table><p><sup>1</sup>Suspension of employee contribution includes incumbents in the <a title="additional exempt and excluded classifications prefunding OPEB with a bargaining unit" href="/state-hr-professionals/Documents/exempt-excluded-prefunding-with-bu.pdf" target="_blank">additional exempt and excluded classifications prefunding OPEB with a bargaining unit</a>.</p><p>Please refer to the <a title="bargaining contracts " href="/state-hr-professionals/pages/bargaining-contracts.aspx" target="_blank">bargaining contracts</a> and the <a title="OPEB Policy Statement" href="http://hrmanual.calhr.ca.gov/Home/ManualItem/1/1422" target="_blank">OPEB Policy Statement</a> for more information.</p>OPEB Contributions Effective July 1, 20207/15/2020 7:00:00 AM
<p>​Excess Lodging Rate Requests are required if the requested lodging rate is more than the state rate. All Excess Lodging Rate Requests for amounts above the delegated amount of $250 per night continue to require CalHR approval in advance. Departments should continue to follow their current processes for completing and submitting Excess Lodging Rate Requests to CalHR.</p><p>General Reminders</p><ul><li>Departments should be reviewing whether the requested lodging is in the best interest of the state <span style="text-decoration:underline;">before</span> submitting requests to CalHR. Typically, all moderately priced lodging options should be considered in order to determine the lodging that is in the best interest of the state. If an employee's preferred hotel chain is not the lodging that is in the best interest of the state, then the lodging that is in the best interest of the state should be selected.</li><li>Moderately priced lodging may include 2-star and 3-star hotels in Concur.</li><li>Per <a href="https://www.dgs.ca.gov/Resources/ManagementMemos">DGS Management Memo 14-03</a>, typically, all travel should be booked through <a href="https://www.caltravelstore.com/">CalTravelStore</a>/<a href="https://www.concursolutions.com/nui/signin">Concur</a>. It is CalHR's understanding from DGS that allowable exceptions to booking lodging via CalTravelStore/Concur are for conference rates or short-term rentals. Reasonable accommodations may also be allowable exceptions. For additional questions regarding the requirement to book travel via CalTravelStore/Concur, please contact DGS's Statewide Travel Program at statewidetravelprogram@dgs.ca.gov. </li><li>Lodging booked outside of Concur due to an allowable exception (such as a conference rate) should be clearly explained in the “justification for alternate booking arrangement" section of the <a href="https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std255c.pdf">Excess Lodging Rate Request Form (STD 255C)</a><span style="text-decoration:underline;">.</span></li><li><span style="text-decoration:underline;">The three required comparison quotes should clearly include the requested travel dates (such as a Concur printout or screenshot).</span></li><li><span style="text-decoration:underline;">“Headquarters City" refers to the employee's headquarters city.</span></li><li>The current <a href="https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std255c.pdf">Excess Lodging Rate Request Form (STD 255C)</a> has been available since October 2019. <span style="text-decoration:underline;"> </span><span style="text-decoration:underline;">As noted in CalHR's July 11, 2019 HR Announcement, CalHR will not accept requests submitted on outdated versions of the STD 255C.</span></li><li><span style="text-decoration:underline;">Only completed forms should be submitted to CalHR for review. </span>This includes all agency/departmental contact information and approval signatures.</li></ul><p>After-the-Fact Requests </p><ul><li>All after-the-fact requests should be submitted to CalHR with three comparison quotes for the requested travel dates (if available) along with an explanation for the late submission. </li><li>CalHR reviews after-the-fact requests on a case-by-case basis.</li></ul><p>Annual Reports for Delegated Excess Lodging Rate Requests</p><ul><li>The reporting period for annual reports is July 1 – June 30 of each year. All departments who have approved delegated excess lodging rate requests should submit their annual reports to travelmanager@calhr.ca.gov by August 31. Each department's report should include all approved delegated requests. Submission emails should include departmental contact information.</li><li>An updated Excel template for annual reports is now available in the “Forms" section of HR Manual section <a href="http://hrmanual.calhr.ca.gov/Home/ManualItem/1/2201">2201- Travel and Relocation Policy</a>.</li></ul><p>Related HR Manual Policy: <a href="http://hrmanual.calhr.ca.gov/Home/ManualItem/1/2201">2201- Travel and Relocation Policy</a></p>Excess Lodging Rate Requests and Annual Reports - Reminders7/15/2020 7:00:00 AM
<p>​Assembly Bill 1887 prohibits state agencies from requiring any of its employees, officers, or members to travel to, or approving a request for state-funded or state-sponsored travel to, any state that has enacted discriminatory laws or practices on the basis of sexual orientation, gender identity, or gender expression, subject to certain exceptions.<br> <br>Effective July 1, 2020, the Attorney General will add Idaho to the restricted travel list. To view the entire list of banned states, visit the <a title="California Attorney General's website" href="https://oag.ca.gov/ab1887">California Attorney General's website</a>.<br> <br>Previously approved discretionary travel to Idaho must be cancelled. All mission critical travel to banned states must be resubmitted to Department Directors and Agency Secretaries (or their designee) to ensure they meet the exception criteria. New mission critical trips not already submitted in the FY 19-20 travel blankets will require final approval from the Governor's Office through the individual trip request process.<br> <br>For additional information regarding AB 1887 and out-of-state travel, please review HR Manual <a title="HR Manual section 2201 – Travel and Relocation Policy" href="http://hrmanual.calhr.ca.gov/Home/ManualItem/1/2201">section 2201 – Travel and Relocation Policy</a>.</p>The Attorney General Adds Idaho to the Restricted Travel List for Out-of-State Travel7/14/2020 7:00:00 AM
<p>Please note elections employees make at the time of enrollment remain in place for the duration of the plan year unless the employee experiences a permitting event. Permitting events are set by the Internal Revenue Services (IRS). Current IRS guidelines allow employees to modify their elections in the following situations.   </p><ul style="list-style-type:disc;"><li><p>DCRA Only – Change in dependent care provider (e.g. a provider closes) </p></li><li><p>DCRA Only – Change in dependent care costs (e.g. an employee increases or decreases care based on work schedule) </p></li><li><p>MRA and DCRA – Change in employee eligibility that is a result of a reduction of hours (e.g. an employee's work schedule is reduced to less than half-time)</p></li></ul><p>Employees may increase their elections if more childcare is needed, reduce their elections if less childcare is needed or cancel if no childcare is needed. These are common permitting events but are not an exhaustive list. You may refer to the <a title="FlexElect Program Permitting Event Codes/Dates Chart" href="/Documents/bam-flexelect-appendix-a-permitting-event-codes-date-chart.pdf" target="_blank">FlexElect Program Permitting Event Codes/Dates Chart</a> for additional permitting events. </p><p>Employees experiencing a permitting event have 60 days from the event to submit a <a title="STD 701R – Reimbursement Account Enrollment Authorization" href="https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std701R.pdf" target="_blank">STD 701R – Reimbursement Account Enrollment Authorization</a> form to modify or cancel their elections. All forms must be processed at the departmental HR office and submitted to the State Controller's Office (SCO) for processing. The effective date of the change will be on a prospective basis for all standard events. Standard events are effective the first of the following month when a correctly completed enrollment form is received at SCO by the 10th of the month. </p><p>You may refer to the <a title="HR Manual Section - 1407" href="http://hrmanual.calhr.ca.gov/Home/ManualItem/1/1407" target="_blank">HR Manual Section - 1407</a> and <a title="Benefits Administration Manual " href="/state-hr-professionals/Pages/benefits-administration-manual.aspx" target="_blank">Benefits Administration Manual </a>under the <a title="FlexElect Program" href="/state-hr-professionals/Pages/benefits-administration-manual-flexelect.aspx" target="_blank">FlexElect Program </a>which are great resources for HR professionals. In addition, please visit the <a title="Frequently Asked Questions" href="/state-hr-professionals/Pages/cobra-faq.aspx" target="_blank">Frequently Asked Questions</a> (FAQs) for additional information. </p>Medical Reimbursement Account (MRA) and Dependent Care Reimbursement Account (DCRA) Permitting Events under the FlexElect Program - Reminders4/22/2020 7:00:00 AM
<p>​You can now access the “Additional Exempt & Excluded Classifications Prefunding OPEB with a Bargaining Unit” and “Seasonal Classifications Not Subject to OPEB” documents from the Other Post-Employment Benefits (OPEB) link under the Benefits Administration tab of the CalHR State HR Professionals page. These documents were previously in the HR Net.</p>OPEB-Related Documents2/20/2020 8:00:00 AM
<p>In an effort to ensure that prospective employees have the necessary materials to make an informed employment decision, <a href="http://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=201920200AB1033" target="_blank">Assembly Bill 1033</a> enacted <a href="https://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?sectionNum=19057.2.&lawCode=GOV" target="_blank">Government Code 19057.2</a> effective January 1, 2020. This Government Code requires an Appointing power to provide an applicant with an explanation of benefits such as a summary of the applicable civil service position; associated salary ranges; benefits afforded to CalPERS membership; and benefits and protections provided by the State Civil Service Act, prior to an offer of employment.</p><p><br>A formal offer of employment shall include written memorialization to document acknowledgement that said materials were received prior to accepting employment. This is a requirement of job offers to both current and prospective employees. </p><p><br>It is department-discretion on the method of distribution and memorialization of the required materials. </p><p><br>CalHR has created a <a title="Benefits Summary" href="/Pages/California-State-Civil-Service-Employee-Benefits-Summary.aspx" target="_blank">Benefits Summary </a>web page that can be linked to your Job bulletins or printed for distribution. Departments are responsible for including additional benefits specific to the position. </p><p><br>The CalHR ECOS team is working on a solution to make the Benefits Summary page standard on all announcements in the near future. ​</p>California State Civil Service Employee Benefits Summary2/20/2020 8:00:00 AM
<p>​Effective October 31, 2019, the following mass transit and vanpool subsidy increases apply to eligible employees, including employees headquartered out of state, in SEIU bargaining units 1, 3, 4, 11, 14, 15, 17, 20, and 21 and bargaining unit 9:</p><ul><li>Public transit passes</li><ul><li>75% discount on public transit passes sold by state agencies, up to a maximum of $100 per month. This is an increase of up to $35 per month.</li><li>75% reimbursement on public transit passes purchased by state employees, up to a maximum of $100 per month. This is an increase of up to $35 per month.</li></ul><li>Vanpool riders</li><ul><li>75% reimbursement on the monthly fee, up to a maximum of $100 per month. This is an increase of up to $35 per month.</li></ul><li>Primary vanpool driver</li><ul><li> $135 per month in lieu of the vanpool rider reimbursement. This is an increase of $35 per month.</li></ul></ul><p>California Code of Regulations <a title="section 599.936 (Transit and Vanpool Incentives – Excluded Employees)" href="https://govt.westlaw.com/calregs/Document/IF4B90AD05D9711E4A9828577DD5F1BF2?originationContext=Search+Result&listSource=Search&viewType=FullText&navigationPath=Search/v3/search/results/navigation/i0ad62d2e00000164ae837fd14013dc64?startIndex%3d1%26Nav%3dREGULATION_PUBLICVIEW%26contextData%3d%28sc.Default%29&rank=1&list=REGULATION_PUBLICVIEW&transitionType=SearchItem&contextData=%28sc.Search%29&t_T2=599.936&t_S1=CA+ADC+s" target="_blank">section 599.936 (Transit and Vanpool Incentives – Excluded Employees)</a> provides mass transit and vanpool commute language for excluded employees. The <a title="MOUs " href="/state-hr-professionals/Pages/bargaining-contracts.aspx" target="_blank">MOUs</a> provide mass transit and vanpool commute language for represented employees. CalHR’s <a href="/employees/Pages/Commute-Program.aspx">Commute Programs page</a> and <a title="Frequently Asked Questions page" href="/employees/Pages/mass-transit-and-vanpool-commute-program-frequently-asked-questions.aspx" target="_blank">Frequently Asked Questions page</a> provide general information. </p><p>The State Controller’s Office will notify departments when the CalATERS Vanpool Driver expense code has been updated. CalATERS departments may need to manually process Vanpool Driver payments until the expense code update is completed.</p>Mass Transit and Vanpool Commute Program – Increased Subsidies for SEIU Represented Employees and BU 9 Employees2/19/2020 8:00:00 AM
<p>​Effective February 1, 2020, the following mass transit and vanpool subsidy increases apply to all eligible excluded employees, including all excluded employees headquartered out of state:</p><ul><li>Public transit passes</li><ul><li>75% discount on public transit passes sold by state agencies, up to a maximum of $100 per month. This is an increase of up to $35 per month.</li><li>75% reimbursement on public transit passes purchased by state employees, up to a maximum of $100 per month. This is an increase of up to $35 per month.</li></ul><li>Vanpool riders</li><ul><li>75% reimbursement on the monthly fee, up to a maximum of $100 per month. This is an increase of up to $35 per month.</li></ul><li>Primary vanpool driver</li><ul><li>$135 per month in lieu of the vanpool rider reimbursement. This is an increase of $35 per month.</li></ul></ul><p>California Code of Regulations <a href="https://govt.westlaw.com/calregs/Document/IF4B90AD05D9711E4A9828577DD5F1BF2?originationContext=Search+Result&listSource=Search&viewType=FullText&navigationPath=Search/v3/search/results/navigation/i0ad62d2e00000164ae837fd14013dc64?startIndex%3d1%26Nav%3dREGULATION_PUBLICVIEW%26contextData%3d%28sc.Default%29&rank=1&list=REGULATION_PUBLICVIEW&transitionType=SearchItem&contextData=%28sc.Search%29&t_T2=599.936&t_S1=CA+ADC+s">section 599.936 (Transit and Vanpool Incentives – Excluded Employees)</a> provides mass transit and vanpool commute language for excluded employees. The <a href="http://www.calhr.ca.gov/state-hr-professionals/Pages/bargaining-contracts.aspx">MOUs</a> provide mass transit and vanpool commute language for represented employees. CalHR's <a href="/employees/Pages/Commute-Program.aspx">Commute Programs page</a> and <a href="/employees/Pages/mass-transit-and-vanpool-commute-program-frequently-asked-questions.aspx">Frequently Asked Questions page</a> provide general information. </p><p>The State Controller's Office will notify departments when the CalATERS Vanpool Driver expense code has been updated. CalATERS departments may need to manually process Vanpool Driver payments until the expense code update is completed.</p>Mass Transit and Vanpool Commute Program – Increased Subsidies for All Excluded Employees2/19/2020 8:00:00 AM
<p>​Open Enrollment for the Group Legal Services Insurance Plan is March 1 - April 30.</p><p>For detailed information regarding open enrollment, please visit the <a title="HR Manual Section 1419" href="http://hrmanual.calhr.ca.gov/Home/ManualItem/1/1419" target="_blank">HR Manual Section 1419</a> and the <a title="CalHR Benefits Administration Manual." href="/state-hr-professionals/Pages/benefits-administration-manual-group-legal-services.aspx" target="_blank">CalHR Benefits Administration Manual</a>.</p><p>Refer eligible employees to the CalHR <a href="/employees/Pages/group-legal-services.aspx" target="_blank">Group Legal Services Insurance</a> website for information regarding the Group Legal Insurance Plan and how to enroll.</p><p><strong>What’s New</strong><br>Employees can enroll online at <a title="ARAG Legal Insurance" href="http://www.araglegal.com/socinfo" target="_blank">ARAG Legal Insurance</a> and select “View Plans” and “Enroll Now”.</p><p>For Cancellations or Coverage Plan changes, employees must complete an updated <a title="Enrollment Authorization Form 200550" href="/benefits/Documents/200550-State-of-California-Actives-Enrollment-Form.pdf" target="_blank">Enrollment Authorization Form 200550</a> and submit to ARAG Legal Insurance.</p><p>Permanent Intermittent, Limited Term, Temporary Authorization employees, and Direct Pay Agencies* must use the new <a title="Enrollment Authorization Form 200635" href="/benefits/Documents/200635-State-of-California-Actives-Enrollment-Form-OTHER-0120.pdf" target="_blank">Enrollment Authorization Form 200635</a>. This form must be completed and signed by the employee and the departmental personnel office, and submitted to ARAG Insurance via mail or fax.</p><p>*California Exposition & State Fairs, California Fairs Services Authority, and Legislative Analyst’s Office</p>2020 Open Enrollment for Group Legal Services Insurance Plan2/18/2020 8:00:00 AM
<p>Effective February 1, 2020, the Group Legal Services Insurance Plan is now offering online enrollment for newly eligible employees and new hires.<br> <br>Permanent Intermittent, Temporary Authorization and Limited Term employees cannot enroll online and should complete the new <a title="Enrollment Authorization Form" href="/benefits/Documents/200635-State-of-California-Actives-Enrollment-Form-OTHER-0120.pdf" target="_blank">Enrollment Authorization Form</a> (rev 11/19) to enroll. <br> <br>For detailed information regarding enrollment, please visit the <a href="http://hrmanual.calhr.ca.gov/Home/ManualItem/1/1419" target="_blank">HR Manual Section 1419 </a> and <a title="CalHR Benefits Administration Manual." href="/state-hr-professionals/Pages/benefits-administration-manual-group-legal-services.aspx" target="_blank">CalHR Benefits Administration Manual.</a><br> <br>Refer employees to the <a title="ARAG Legal Insurance" href="http://www.araglegal.com/socinfo" target="_blank">ARAG Legal Insurance</a> to enroll.</p>Group Legal Services Insurance Plan Changes1/30/2020 8:00:00 AM
<p>​In 2014, CalHR gathered data from affected agencies and/or departments in the <a href="https://www.google.com/maps/d/viewer?mid=1s1jjU05bPrxj-qR6yNxtw38XJ78&ll=37.885335527693854%2c-122.11577899999997&z=8">nine San Francisco Bay Area counties</a> (<a href="https://www.baaqmd.gov/about-the-air-district">Alameda, Contra Costa, Marin, Napa, San Francisco, San Mateo, Santa Clara, Solano, Sonoma</a>) included in the <a href="https://511.org/sites/default/files/pdfs/cbp/Program_Overview.pdf" target="_blank">Bay Area Commuter Benefits Program (Program)</a> pilot and registered for the Program as the single statewide employer for all affected agencies and/or departments with alternative <a title="commuter benefit option" href="https://511.org/employers/commuter-benefits-program/options" target="_blank">commuter benefit option</a> 4C. Option 4C includes the state’s <a title="Commute Programs" href="/employees/Pages/Commute-Program.aspx" target="_blank">Commute Programs </a>(such as the Bicycle Commuter Program and Mass Transit/Vanpool Subsidies), <a title="Flexible Work Arrangements" href="http://hrmanual.calhr.ca.gov/Home/ManualItem/1/1502" target="_blank">Flexible Work Arrangements</a> (such as teleworking), and <a title="Alternate Work Week Schedules" href="http://hrmanual.calhr.ca.gov/Home/ManualItem/1/1503" target="_blank">Alternate Work Week Schedules</a>. It may also include departmental programs such as an Emergency Ride Home. <br> <br>In 2016, SB 1128 permanently implemented the Bay Area Commuter Benefits Program. <br> <br>In addition to annual registration, <a href="https://511.org/employers/commuter-benefits-program" target="_blank">the Program includes the following requirements for affected employers</a>:</p><ul><li>Notify employees of the commuter benefit option selected and how to use the benefit.</li><li>Maintain records to document how and when employees were notified about the commuter benefit(s).</li></ul><p> In order to fully comply with the Program requirements, CalHR will: </p><ul><li>Issue an annual HR Announcement reminding affected departments to notify affected employees, including new-hires, about the commuter benefit options available to them. For additional details about the employee notice requirements, please review the Program’s <a title="Employer Guide" href="https://511.org/sites/default/files/pdfs/cbp/Employer_Guide-2_0.pdf" target="_blank">Employer Guide </a>and CalHR’s <a title="Sample Notice" href="https://calhr.ca.gov/Documents/SAMPLE-Departmental-Commuter-Information-Notice-010319.rtf" target="_blank">Sample Notice</a>. Please note that, for represented employees, their <a title="bargaining contracts" href="/state-hr-professionals/Pages/bargaining-contracts.aspx" target="_blank">bargaining contracts </a>may contain relevant language.</li><li>Require departments to electronically submit the following documentation to CalHR (<a title="Travelmanager@calhr.ca.gov" href="mailto:Travelmanager@calhr.ca.govgov">Travelmanager@calhr.ca.gov</a>) prior to the Program’s annual registration deadline: </li><ul><li>A copy of their notices to employees.</li><li>An annual report, which will generally include the addresses of affected worksites, the number of affected employees, and the number of participating employees. CalHR will provide a report template and additional details in a future HR Announcement approximately several months before the Program’s annual registration deadline (fall 2020).</li></ul></ul>Bay Area Commuter Benefits Program – Notice and Record Keeping Requirement for Affected Agencies/Departments1/30/2020 8:00:00 AM
<p>​The first 2020 CalHR Benefits Administration Training sessions will be held March 9-10, April 23-24, May 20-21, and June 24-25. These sessions are currently posted for you to enroll. The BAM Training sessions are designed for new personnel staff responsible for providing state employee benefit information. <br>For detailed information regarding this training and registration, please visit our <a href="http://www.calhr.ca.gov/state-hr-professionals/Pages/ereg.aspx?of=Training%20Registration&class=Benefits%20Administration%20Training%20Class%20-%20BAM">CalHR Benefits Administration Training Calendar</a>.</p>2020 Benefits Administration Training Sessions1/13/2020 8:00:00 AM
<p>​Effective May 1, 2018, CalHR implemented the Bicycle Commuter Program (Program). Through the Program, the State of California voluntarily provides a taxable benefit to eligible state employees. The Program encourages employees to consider bicycle commuting as a means of active transportation. <br> <br><a href="http://hrmanual.calhr.ca.gov/Home/ManualItem/1/1425">HR Manual section 1425 – Bicycle Commuter Program </a>requires non-CalATERS departments to complete and electronically submit the <a href="http://calhr.ca.gov/Documents/Bicycle-Commuter-Benefit-Program-Report-Template.xlsx">Bicycle Commuter Benefit Program Report Template </a>for the previous calendar year to CalHR (<a href="mailto:Travelmanager@calhr.ca.gov">Travelmanager@calhr.ca.gov</a>) by January 31.</p>Bicycle Commuter Program Policy – Annual Report Reminder for Non-CalATERS Departments1/8/2020 8:00:00 AM
<p>​Effective January 1, 2020, the <a href="/employees/Pages/travel-reimbursements.aspx">personal vehicle mileage reimbursement rate</a> for all state employees is 57.5 cents per mile. <br>The relocation/moving mileage reimbursement rate for all current state employees and new-hires to state service is 17 cents per mile.<br>Related HR Manual Policy: <a href="http://hrmanual.calhr.ca.gov/Home/ManualItem/1/2202">2202 - Mileage Reimbursement</a></p>2020 Mileage Reimbursement Rates for Use of Personal Vehicle1/8/2020 8:00:00 AM
<p>​The employer administrative fee for <a href="/state-hr-professionals/Pages/benefits-administration-manual-pst.aspx#pst" target="_blank">Savings Plus Part-time, Seasonal, and Temporary Employees Retirement Program (PST)</a> deductions will change effective January 1, 2020. This fee is charged per employee with one or more PST deductions in the given pay period to cover the cost to administer PST. Please see current and new administrative fees below:<br> </p><table width="100%" class="ms-rteTable-style1" cellspacing="0"> <caption>Savings Plus Part-time, Seasonal, and Temporary Employees Retirement Program (PST) new administrative fees</caption> <tbody><tr class="ms-rteTableHeaderRow-style1"><th class="ms-rteTableHeaderEvenCol-style1" rowspan="1" colspan="1" scope="col" style="width:33.33%;">​Employer</th><th class="ms-rteTableHeaderOddCol-style1" rowspan="1" colspan="1" scope="col" style="width:33.33%;">​Current <br>Monthly Administrative Fee</th><th class="ms-rteTableHeaderEvenCol-style1" rowspan="1" colspan="1" scope="col" style="width:33.33%;">​New<br>Monthly<br>Administrative Fee</th></tr><tr class="ms-rteTableOddRow-style1"><td class="ms-rteTableEvenCol-style1">​California State University (CSU)</td><td class="ms-rteTableOddCol-style1">​$4.15</td><td class="ms-rteTableEvenCol-style1">​$4.34</td></tr><tr class="ms-rteTableEvenRow-style1"><td class="ms-rteTableEvenCol-style1">​Civil Service</td><td class="ms-rteTableOddCol-style1">​$4.45</td><td class="ms-rteTableEvenCol-style1">​$4.34</td></tr></tbody></table><p> </p><table width="100%" class="ms-rteTable-style1" cellspacing="0"> <caption>Savings Plus Part-time, Seasonal, and Temporary Employees Retirement Program (PST) new administrative fees</caption> <tbody><tr class="ms-rteTableHeaderRow-style1"><th class="ms-rteTableHeaderEvenCol-style1" rowspan="1" colspan="1" scope="col" style="width:33.33%;">​Employer</th><th class="ms-rteTableHeaderOddCol-style1" rowspan="1" colspan="1" scope="col" style="width:33.33%;">​Current <br>Semi-Monthly Admin Fee</th><th class="ms-rteTableHeaderEvenCol-style1" rowspan="1" colspan="1" scope="col" style="width:33.33%;">​New<br>Semi-Monthly Admin Fee</th></tr><tr class="ms-rteTableOddRow-style1"><td class="ms-rteTableEvenCol-style1">​California Fair Services Authority (CFSA)</td><td class="ms-rteTableOddCol-style1">​$2.45</td><td class="ms-rteTableEvenCol-style1">​$2.17</td></tr><tr class="ms-rteTableEvenRow-style1"><td class="ms-rteTableEvenCol-style1">​Fairs - Direct Reporting</td><td class="ms-rteTableOddCol-style1">​$2.45</td><td class="ms-rteTableEvenCol-style1">​$2.17</td></tr></tbody></table><p> <br>The new fee structure intends to make the administrative fee rates equitable for all payroll centers regardless of reporting frequency. The rate for CFSA and fairs that report directly to Savings Plus are half that of the rate for CSU and civil service because these payroll centers report twice per month.<br><br>Currently, the State Controller’s Office (SCO) assesses Savings Plus a $0.30 service fee for each PST deduction transaction processed for civil service employees. Savings Plus then bills the corresponding department for that fee as part of the current $4.45 administrative fee. The current process for CSU is slightly different. SCO bills CSU directly for their $0.30 service fee. As such, the current administrative fee assessed to CSU by Savings Plus is $4.15.<br><br>Effective January 1, 2020, SCO will adopt the same practice for civil service PST employees as they do for CSU and charge departments directly for their $0.30 per transaction service fee. As such all departments will be assessed a $0.30 deduction service fee from SCO and a $4.34 monthly administrative fee from Savings Plus. An SCO Payroll letter will be forthcoming with additional information. <br> <br>There is still no administrative fee charged to employers for 401(k) Plan and 457(b) Plan payroll deductions.<br><br>For detailed information about PST, please visit our <a href="/state-hr-professionals/Pages/benefits-administration-manual-pst.aspx" target="_blank">CalHR Benefits Administration Manual</a>.</p>Part-time, Seasonal, Temporary Employees Retirement Program (PST) Administrative Fee Change12/31/2019 8:00:00 AM
<p>​Effective January 1, 2020, the monthly limit for a <a title="Third Party Pre-Tax Parking Reimbursement Account Program " href="/employees/Pages/pre-tax-parking-reimbursement-account-program-.aspx" target="_blank">Third Party Pre-Tax Parking Reimbursement Account Program </a>deduction from an employee’s income to pay for qualified parking will be $270. This amount is an increase of $5 over the limit of $265 in effect for 2019. </p>2020 Monthly Deduction Amount for the Third Party Pre-Tax Parking Reimbursement Account Program12/11/2019 8:00:00 AM
<p>​Effective November 1, 2019, the following mass transit and vanpool subsidy increases apply to eligible employees, including employees headquartered out of state, in SEIU bargaining units 1, 3, 4, 11, 14, 15, 17, 20, and 21:</p><ul><li><p>Public transit passes</p></li><ul><li><p>75% discount on public transit passes sold by state agencies, up to a maximum of $100 per month. This is an increase of up to $35 per month.</p></li><li><p>75% reimbursement on public transit passes purchased by state employees, up to a maximum of $100 per month. This is an increase of up to $35 per month.</p></li></ul><li><p> Vanpool riders</p></li><ul><li><p>75% reimbursement on the monthly fee, up to a maximum of $100 per month. This is an increase of up to $35 per month.</p></li></ul><li><p>Primary vanpool driver</p></li><ul><li><p>$135 per month in lieu of the vanpool rider reimbursement. This is an increase of $35 per month.</p></li></ul></ul><p>California Code of Regulations section <a title="section 599.936 (Transit and Vanpool Incentives – Excluded Employees" href="https://govt.westlaw.com/calregs/Document/IF4B90AD05D9711E4A9828577DD5F1BF2?originationContext=Search+Result&listSource=Search&viewType=FullText&navigationPath=Search/v3/search/results/navigation/i0ad62d2e00000164ae837fd14013dc64?startIndex%3d1%26Nav%3dREGULATION_PUBLICVIEW%26contextData%3d%28sc.Default%29&rank=1&list=REGULATION_PUBLICVIEW&transitionType=SearchItem&contextData=%28sc.Search%29&t_T2=599.936&t_S1=CA+ADC+s" target="_blank">599.936 (Transit and Vanpool Incentives – Excluded Employees)</a> provides mass transit and vanpool commute language for excluded employees. The <a title="MOUs" href="http://www.calhr.ca.gov/state-hr-professionals/Pages/bargaining-contracts.aspx" target="_blank">MOUs</a> provide mass transit and vanpool commute language for represented employees. CalHR’s <a title="Commute Programs page" href="/employees/Pages/Commute-Program.aspx" target="_blank">Commute Programs page</a> and <a title="Frequently Asked Questions page" href="/employees/Pages/mass-transit-and-vanpool-commute-program-frequently-asked-questions.aspx">Frequently Asked Questions page</a> provide general information. <br> <br>The State Controller’s Office will notify departments when the CalATERS Vanpool Driver expense code has been updated. CalATERS departments may need to manually process Vanpool Driver payments until the expense code update is completed.</p>Mass Transit and Vanpool Commute Program – Increased Subsidies for SEIU Employees12/10/2019 8:00:00 AM
<p>​CalHR’s updated<a title="Excess Lodging Rate Request Form (STD 255C)" href="https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std255c.pdf" target="_blank"> Excess Lodging Rate Request Form (STD 255C) </a>is now available. The updated form includes:</p><ul><li>An updated link to <a title="CalHR's Travel Reimbursements page " href="/employees/Pages/travel-reimbursements.aspx" target="_blank">CalHR's Travel Reimbursements page </a>(lists the current state rates for all excluded and all represented employees) </li><li>Updated text in the Agency/Departmental Approval (Signature) field</li><li> Updated text in the Agency/Departmental Approver’s Name/Title field)</li></ul><p>As noted in CalHR’s July 11, 2019 HR Announcement, all excess lodging requests should be submitted on the current version of the STD 255C. <br> <br>Excess Lodging Rate Requests are required if the requested lodging rate is more than the state rate. All Excess Lodging Rate Requests for amounts above the delegated amount of $250 per night will continue to require CalHR approval in advance. Departments should continue to follow their current processes for completing and submitting Excess Lodging Rate Requests to CalHR.<br>Related HR Manual Policy: <a title="2201- Travel and Relocation Policy" href="http://hrmanual.calhr.ca.gov/Home/ManualItem/1/2201" target="_blank">2201- Travel and Relocation Policy</a></p>Updated Excess Lodging Rate Request Form11/4/2019 8:00:00 AM
<p>​The Bargaining Unit (BU) 2, 7, and 13 tentative agreements are ratified. The 2020 employer health premium contributions are:</p><table width="100%" class="ms-rteTable-style1" cellspacing="0"><tbody></tbody><caption>2020 Employer Health Premium Contributions </caption> <tbody style="text-align:right;"><tr class="ms-rteTableHeaderRow-style1" style="text-align:right;"><th class="ms-rteTableHeaderEvenCol-style1" rowspan="1" colspan="1" scope="col" style="width:25%;"> BU</th><th class="ms-rteTableHeaderOddCol-style1" rowspan="1" colspan="1" scope="col" style="width:25%;">Single</th><th class="ms-rteTableHeaderEvenCol-style1" rowspan="1" colspan="1" scope="col" style="width:25%;">2-Party</th><th class="ms-rteTableHeaderOddCol-style1" rowspan="1" colspan="1" scope="col" style="width:25%;">Family</th></tr><tr class="ms-rteTableOddRow-style1"><td class="ms-rteTableEvenCol-style1"><p>​2</p></td><td class="ms-rteTableOddCol-style1"><p>​$655</p></td><td class="ms-rteTableEvenCol-style1"><p>​$1,298</p></td><td class="ms-rteTableOddCol-style1"><p>​$1,689</p></td></tr><tr class="ms-rteTableEvenRow-style1"><td class="ms-rteTableEvenCol-style1"><p>​7</p></td><td class="ms-rteTableOddCol-style1"><p>​$655</p></td><td class="ms-rteTableEvenCol-style1"><p>​$1,298</p></td><td class="ms-rteTableOddCol-style1"><p>​$1,689</p></td></tr><tr class="ms-rteTableOddRow-style1"><td class="ms-rteTableEvenCol-style1"><p>​13</p></td><td class="ms-rteTableOddCol-style1"><p>​$609</p></td><td class="ms-rteTableEvenCol-style1"><p>​$1,223</p></td><td class="ms-rteTableOddCol-style1"><p>​$1,585</p></td></tr></tbody></table><p>Please refer to the <a title="2020 CoBen Allowances and Employer Health Benefit Contributions" href="/benefits/Documents/2020-coben-allowances-and-employer-health-benefit-contributions.pdf" target="_blank">2020 CoBen Allowances and Employer Health Benefit Contributions by Bargaining Unit</a> for information on other bargaining units.</p>Updated 2020 Employer Health Contribution10/23/2019 7:00:00 AM
<p>​Assembly Bill 1887 prohibits state agencies from requiring any of its employees, officers, or members to travel to, or approving a request for state-funded or state-sponsored travel to, any state that has enacted discriminatory laws or practices on the basis of sexual orientation, gender identity, or gender expression, subject to certain exceptions.</p><p>Effective October 4, 2019, the Attorney General will add Iowa to the restricted travel list. To view the entire list of banned states, visit the <a href="https://oag.ca.gov/ab1887">California Attorney General’s website</a>.<br>Previously approved discretionary travel to Iowa must be cancelled. All mission critical travel to banned states must be resubmitted to Department Directors and Agency Secretaries (or their designee) to ensure they meet the exception criteria. New mission critical trips not already submitted in the FY 19-20 travel blankets will require final approval from the Governor’s Office through the individual trip request process.<br>For additional information regarding AB 1887 and out-of-state travel, please review <a href="http://hrmanual.calhr.ca.gov/Home/ManualItem/1/2201">HR Manual section 2201 – Travel and Relocation Policy</a>. </p>The Attorney General Adds Iowa to the Restricted Travel List for Out-of-State Travel10/3/2019 7:00:00 AM
<p>​Open Enrollment for Group Long Term Disability Insurance is September 9 - October 4.</p><p>For detailed information regarding open enrollment, please visit the <a href="http://hrmanual.calhr.ca.gov/Home/ManualItem/1/1413" target="_blank">CalHR HR Manual Section 1413</a> and the <a href="http://www.calhr.ca.gov/state-hr-professionals/Pages/benefits-administration-manual-long-term-disability.aspx" target="_blank">CalHR Benefits Administration Manual</a>. </p><p>Refer eligible excluded employees to the CalHR <a href="/employees/Pages/long-term-disability-(LTD)-insurance.aspx" target="_blank">Group Long Term Disability (LTD)-Excluded Employees only </a>website for information regarding the LTD program and how to enroll.</p><p><span class="ms-rteStyle-Bold">What’s New</span><br>Employees can enroll online at <a href="https://www.standard.com/mybenefits/california/index.html" target="_blank">Standard Insurance</a> and select “<a href="https://standard.benselect.com/Enroll/Login.aspx?Path=california" target="_blank">Enroll Now</a>.”</p><p>Enrollment or changes made during open enrollment will be effective January 1.</p><p>Effective January 1, rates will be reduced.</p>2019 Open Enrollment for Group Long Term Disability Insurance for Excluded Employees Only8/27/2019 7:00:00 AM
<p>​The 2019 <a href="/benefits/Pages/open-enrollment-toolkit.aspx">Open Enrollment Toolkit</a> is now available. The Toolkit contains resources to assist with processing Open Enrollment forms and links to benefit information to distribute to employees.  <br>The following resources are available in the Open Enrollment Toolkit:  </p><ul><li>2019 Open Enrollment Announcement to all state employees eligible for health, dental, vision, reimbursement accounts, and cash options</li><li>2020 Highlights and Plan Changes</li><li>Instructions for Human Resources (HR) Offices to Complete Open Enrollment Forms</li><li>2020 Dental and Vision Plan Deduction Codes and Premiums</li><li>Dental Enrollment Form Checklist for HR Offices</li><li>2020 Consolidated Benefits (CoBen) Allowances and Employer Health Benefit Contributions</li><li>2020 Consolidated Omnibus Budget Reconciliation Act (COBRA) Group Continuation Coverage for Dental and Vision Plan Premiums</li></ul>2019 Open Enrollment for Health, Dental, Vision, Reimbursement Accounts, and Cash Options 8/15/2019 7:00:00 AM

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