The California Department of Human Resources (CalHR) is actively working on streamlining the State’s human resources system, particularly in the following program areas:
Career Executive Assignment Delegation Information Page
Exceptional Allocation Delegation Information Page
Unlawful Appointment Investigation Delegation Information Page
CalHR is streamlining these aspects of State human resources by delegating significant authority for management of these programs to departments. The delegation provides departments with greater flexibility and efficiency, while also ensuring a level of accountability. The delegation of these three programs is being phased in through six waves between January 1, 2014 and June 30, 2015. The estimated launch dates for the waves are:
Wave 1 – February 2014
Wave 2 – May 2014
Wave 3 – July 2014
Wave 4 – September 2014
Wave 5 – December 2014
Wave 6 – February 2015
Click here for delegated department status.
Departments are selected for each wave based on criteria such as the department’s size; sensitivity of mission as measured by public, media, and legislative interest; the department’s history in exercising sound personnel practices and principles, as well as human resources office staff size and experience.
For every wave, selected departments undergo the same delegation launch procedure to receive their delegation.
CalHR identifies departments selected for the wave.
CalHR calls department personnel officer and/or administrative chief to discuss delegation requirements, request information, and schedule training regarding delegation implementation. CalHR follows phone call with an email documenting details of the conversation.
CalHR Director emails department directors regarding delegation requirements, responsibility and conditions at time of delegation wave.
CalHR emails all personnel officers announcing upcoming delegation wave.
CalHR conducts delegation training for departments in the wave.
CalHR reconciles information from departments and negotiates salary cap for each department’s CEA program.
CalHR and department sign Delegation Agreements.
With each wave, CalHR’s delegation project team meet with human resources staff from selected departments to sign three Delegation Agreements, one for each aspect of delegation. These Delegation Agreements are designed to ensure departments understand the responsibilities associated with delegation, including agreement to:
Uphold the State’s Classification Plan
Comply with CalHR’s reporting requirements
Submit to audits of the delegated programs on a regular basis
These Delegation Agreements are signed by each department’s director. Having the highest level of department management sign the Delegation Agreements reflects CalHR’s expectation that human resources staff will have executive support on difficult or unpopular allocation decisions when those decisions reflect an effort to adhere to sound allocation principles.
Departments selected for delegation in each wave are asked to provide CalHR with some initial information, including, but not limited to:
A list of all established CEA positions. Includes active, vacant and inactive CEAs. The list must include position status (e.g., filled, vacant, inactive, abolished), incumbent names, position numbers, approved CEA levels, and approved actual salaries. CalHR provides each wave’s selected departments with the format for this list.
A high-level CEA organizational chart. This chart must depict the reporting relationship of all CEA and Exempt positions within the department.
An “ideal” CEA structure plan. This informal plan must include completed CEA position request packages for any proposed level increases.
The delegation project team works closely with department human resources staff to provide training and tools necessary to make delegation a success. For questions about the Delegation Project, contact Delegation.Project@calhr.ca.gov.
Delegation Project Frequently Asked Questions
Exceptional Allocation Process Flowchart.pdf | Exceptional Allocation Process Flowchart.pdf - Text Only (RTF)
Exceptional Allocation (STD. 625) Document Checklist | Exceptional Allocation (STD. 625) Document Checklist - Text Only (RTF)
Exceptional Allocation Delegation Agreement
Exceptional Allocation Guide
Monthly Exceptional Allocation Reporting Worksheet | Monthly Exceptional Allocation Reporting Worksheet - Text Only (RTF)
Unlawful Appointment Investigation Delegation Agreement
Unlawful Appointment Process and Document Checklist | Unlawful Appointment Process and Document Checklist - Text Only (RTF)
Laws and Rules of Unlawful Appointments
Unlawful Appointments Templates and Samples
Monthly Unlawful Appointment Reporting Worksheet | Monthly Unlawful Appointment Reporting Worksheet - Text Only (RTF)
Information on non-delegated departments unlawful appointment process: