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<p>Please note elections employees make at the time of enrollment remain in place for the duration of the plan year unless the employee experiences a permitting event. Permitting events are set by the Internal Revenue Services (IRS). Current IRS guidelines allow employees to modify their elections in the following situations.   </p><ul style="list-style-type:disc;"><li><p>DCRA Only – Change in dependent care provider (e.g. a provider closes) </p></li><li><p>DCRA Only – Change in dependent care costs (e.g. an employee increases or decreases care based on work schedule) </p></li><li><p>MRA and DCRA – Change in employee eligibility that is a result of a reduction of hours (e.g. an employee's work schedule is reduced to less than half-time)</p></li></ul><p>Employees may increase their elections if more childcare is needed, reduce their elections if less childcare is needed or cancel if no childcare is needed. These are common permitting events but are not an exhaustive list. You may refer to the <a title="FlexElect Program Permitting Event Codes/Dates Chart" href="/Documents/bam-flexelect-appendix-a-permitting-event-codes-date-chart.pdf" target="_blank">FlexElect Program Permitting Event Codes/Dates Chart</a> for additional permitting events. </p><p>Employees experiencing a permitting event have 60 days from the event to submit a <a title="STD 701R – Reimbursement Account Enrollment Authorization" href="https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std701R.pdf" target="_blank">STD 701R – Reimbursement Account Enrollment Authorization</a> form to modify or cancel their elections. All forms must be processed at the departmental HR office and submitted to the State Controller's Office (SCO) for processing. The effective date of the change will be on a prospective basis for all standard events. Standard events are effective the first of the following month when a correctly completed enrollment form is received at SCO by the 10th of the month. </p><p>You may refer to the <a title="HR Manual Section - 1407" href="http://hrmanual.calhr.ca.gov/Home/ManualItem/1/1407" target="_blank">HR Manual Section - 1407</a> and <a title="Benefits Administration Manual " href="/state-hr-professionals/Pages/benefits-administration-manual.aspx" target="_blank">Benefits Administration Manual </a>under the <a title="FlexElect Program" href="/state-hr-professionals/Pages/benefits-administration-manual-flexelect.aspx" target="_blank">FlexElect Program </a>which are great resources for HR professionals. In addition, please visit the <a title="Frequently Asked Questions" href="/state-hr-professionals/Pages/cobra-faq.aspx" target="_blank">Frequently Asked Questions</a> (FAQs) for additional information. </p>Medical Reimbursement Account (MRA) and Dependent Care Reimbursement Account (DCRA) Permitting Events under the FlexElect Program - Reminders4/22/2020 7:00:00 AM
<p>​You can now access the “Additional Exempt & Excluded Classifications Prefunding OPEB with a Bargaining Unit” and “Seasonal Classifications Not Subject to OPEB” documents from the Other Post-Employment Benefits (OPEB) link under the Benefits Administration tab of the CalHR State HR Professionals page. These documents were previously in the HR Net.</p>OPEB-Related Documents2/20/2020 8:00:00 AM
<p>In an effort to ensure that prospective employees have the necessary materials to make an informed employment decision, <a href="http://leginfo.legislature.ca.gov/faces/billNavClient.xhtml?bill_id=201920200AB1033" target="_blank">Assembly Bill 1033</a> enacted <a href="https://leginfo.legislature.ca.gov/faces/codes_displaySection.xhtml?sectionNum=19057.2.&lawCode=GOV" target="_blank">Government Code 19057.2</a> effective January 1, 2020. This Government Code requires an Appointing power to provide an applicant with an explanation of benefits such as a summary of the applicable civil service position; associated salary ranges; benefits afforded to CalPERS membership; and benefits and protections provided by the State Civil Service Act, prior to an offer of employment.</p><p><br>A formal offer of employment shall include written memorialization to document acknowledgement that said materials were received prior to accepting employment. This is a requirement of job offers to both current and prospective employees. </p><p><br>It is department-discretion on the method of distribution and memorialization of the required materials. </p><p><br>CalHR has created a <a title="Benefits Summary" href="/Pages/California-State-Civil-Service-Employee-Benefits-Summary.aspx" target="_blank">Benefits Summary </a>web page that can be linked to your Job bulletins or printed for distribution. Departments are responsible for including additional benefits specific to the position. </p><p><br>The CalHR ECOS team is working on a solution to make the Benefits Summary page standard on all announcements in the near future. ​</p>California State Civil Service Employee Benefits Summary2/20/2020 8:00:00 AM


For previous announcements, please visit our HR Announcements page.

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