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<p>Effective August 2, 2022, the following mass transit and vanpool subsidy increases apply to eligible employees, including employees headquartered out of state, in Bargaining Unit 13 and related excluded employees designated S13:<br><ul><li>Public transit (mass transit) passes</li><ul><li>100 percent discount on public transit passes sold by state agencies, up to the monthly exclusion amount provided by the Internal Revenue Service (IRS).  </li><li>100 percent reimbursement on public transit passes purchased by state employees, up to the monthly exclusion amount provided by the IRS.</li></ul><li>Vanpool drivers and riders</li><ul><li>100 percent reimbursement on the monthly fee, up to the monthly exclusion amount provided by the IRS.</li></ul></ul> <br>For 2022, the maximum monthly exclusion amount provided by the IRS is $280.<br> <br>The combined maximum allowable monthly exclusion amount for employees who are eligible to claim both mass transit and vanpool shall not exceed the combined IRS maximum monthly exclusion amount.<br> <br>California Code of Regulations section 599.936 (<a href="https://govt.westlaw.com/calregs/Document/IF4B90AD05D9711E4A9828577DD5F1BF2?originationContext=Search+Result&listSource=Search&viewType=FullText&navigationPath=Search/v3/search/results/navigation/i0ad62d2e00000164ae837fd14013dc64?startIndex%3d1%26Nav%3dREGULATION_PUBLICVIEW%26contextData%3d%28sc.Default%29&rank=1&list=REGULATION_PUBLICVIEW&transitionType=SearchItem&contextData=%28sc.Search%29&t_T2=599.936&t_S1=CA+ADC+s" title="View § 599.936. Transit and Vanpool Incentives - Excluded Employees.">Transit and Vanpool Incentives – Excluded Employees</a>) provides mass transit and vanpool commute language for excluded employees. The <a href="/state-hr-professionals/Pages/bargaining-contracts.aspx" title="View MOUs">MOUs</a> provide mass transit and vanpool commute language for represented employees. </p><p>CalHR’s <a href="/employees/Pages/Commute-Program.aspx" title="View Commute Programs webpage">Commute Programs page</a> and <a href="/employees/Pages/mass-transit-and-vanpool-commute-program-frequently-asked-questions.aspx" title="View FAQ webpage">Frequently Asked Questions page​</a> provide general information.​</p>Mass Transit and Vanpool Commute Program – Increased Subsidies for Employees in Bargaining Unit 13 and Related Excluded Employees Designated S137/28/2022 7:00:00 AM
<p>Effective August 1, 2022, there will no longer be a three-year commitment for the dental cash option. Once enrolled in the cash option in lieu of dental benefits, the employee will no longer be prohibited from reenrolling in a state-sponsored dental plan for three plan years. Employees who are currently enrolled in the dental cash option may enroll in a state sponsored dental plan during the next open enrollment period or due to a permitting event.<br>​​</p>Removal of Dental Cash Option Three-Year Commitment7/21/2022 7:00:00 AM
<p>Excess lodging rate requests are required if the requested lodging rate is more than the state rate. All excess lodging rate requests for amounts above the delegated amount of $250 per night continue to require CalHR approval in advance. Departments shall continue to follow their current processes for completing and submitting excess lodging rate requests to CalHR.<br></p><p>General Reminders<br></p><ul><li>​Departments shall review whether the requested lodging is in the best interest of the state before submitting requests to CalHR. All moderately priced lodging options are to be considered in order to determine the lodging that is in the best interest of the state. If an employee’s preferred hotel chain is not the lodging that is in the best interest of the state, then the lodging that is in the best interest of the state shall be selected.</li><li>Moderately priced lodging may include 2- and 3-star hotels in Concur.</li><li>Per <a href="https://www.dgs.ca.gov/Resources/ManagementMemos" title="DGS Management Memo 14-03" target="_blank">DGS Management Memo 14-03</a>, all travel is to be booked through <a href="https://www.caltravelstore.com/" title="CalTravelStore">CalTravelStore</a>/<a href="https://www.concursolutions.com/nui/signin" title="Concur​">Concur​</a>. It is CalHR’s understanding from DGS that conference rates and short-term rentals are allowable exceptions to booking lodging via CalTravelStore/Concur​. Reasonable accommodations may also be allowable exceptions. For additional questions regarding the requirement to book travel via CalTravelStore/Concur, please contact DGS’s Statewide Travel Program at <a href="mailto:statewidetravelprogram@dgs.ca.gov" title="statewidetravelprogram@dgs.ca.gov" target="_blank">statewidetravelprogram@dgs.ca.gov​</a>.<br></li><li>Lodging booked outside of Concur due to an allowable exception (such as a conference rate) must be clearly explained in the “justification for alternate booking arrangement” section of the <a href="https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std255c.pdf" title="Excess Lodging Rate Request Form (STD 255C)" target="_blank">Excess Lodging Rate Request Form (STD 255C)</a>.</li><li>The three required comparison quotes must clearly include the requested travel dates (such as a Concur printout or screenshot).</li><li>“Headquarters City” refers to the employee’s headquarters city.</li><li>The current <a href="https://www.documents.dgs.ca.gov/dgs/fmc/pdf/std255c.pdf" target="_blank">Excess Lodging Rate Request Form (STD 255C) </a>has been available since October 2019. As noted in CalHR’s July 11, 2019, HR Announcement, CalHR will not accept requests submitted on outdated versions of the STD 255C.</li><li>Only submit completed forms to CalHR for review. Please include all department contact information and approval signatures.</li><li>State departments are prohibited from requiring any of their employees, officers or members to travel to, or approving a request for state-funded or state-sponsored travel to, any state that has enacted discriminatory laws or practices on the basis of sexual orientation, gender identity, or gender expression, subject to certain exceptions. To view the list of banned states, visit the <a href="https://oag.ca.gov/ab1887" target="_blank">California Attorney General's website</a>.</li><li>For rank-and-file employees, departments should review applicable <a href="/state-hr-professionals/Pages/bargaining-contracts.aspx" target="_blank">Memoranda of Understanding</a> for specific language governing travel.<br></li></ul>After-the-Fact Requests<br><ul><li>​All after-the-fact requests must be submitted to CalHR with three comparison quotes for the requested travel dates (if available) along with an explanation for the late submission.</li><li>CalHR reviews after-the-fact requests on a case-by-case basis.<br></li></ul>Annual Reports for Delegated Excess Lodging Rate Requests<br><ul><li>The reporting period for annual reports is July 1 – June 30 of each year. All departments who have approved delegated excess lodging rate requests are required to submit their annual reports to <a href="mailto:travelmanager@calhr.ca.gov" title="travelmanager@calhr.ca.gov" target="_blank">travelmanager@calhr.ca.gov</a> by August 31. Each department’s report must include all approved delegated requests. Please include department contact information in the submission email.</li><li>An updated Excel template for annual reports is now available in the “Forms” section of HR Manual section <a href="http://hrmanual.calhr.ca.gov/Home/ManualItem/1/2201" title="2201- Travel and Relocation Policy" target="_blank">2201- Travel and Relocation Policy</a>.<br></li></ul>Related HR Manual Policy: <a href="http://hrmanual.calhr.ca.gov/Home/ManualItem/1/2201" title="2201- Travel and Relocation Policy​" target="_blank">2201- Travel and Relocation Policy​​</a><p></p>Excess Lodging Rate Requests and Annual Reports - Reminders7/20/2022 7:00:00 AM


For previous announcements, please visit our HR Announcements page.

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