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A vanpool is defined as a group of seven (7) or more people who commute together in a vehicle (state or non-state) specifically designed to carry an appropriate number of passengers, unless superseded by
Any active state employee whose salary is paid directly by the State of California is eligible to participate in the Program.
Employees may change their participation in the Program on a monthly basis.
There is no cost for eligible employees to participate in the Program.
Yes. The mass transit and vanpool commute subsidy may be claimed by employees who combine using transit passes and/or vanpool for a portion of their commutes with bicycling for a portion of their commutes.
According to your department’s internal policy, document your mass transit and/or vanpool commute and submit your reimbursement request.
Mass Transit and Vanpool Commute Program reimbursements are not taxable if the reimbursement plan satisfies the Qualified Transportation Fringe Benefit (QTFB) requirements under Section 132 (f) of the Internal Revenue Code (IRC). For more information on qualified transportation fringe benefits, please see SCO’s Payroll Procedures Manual
Section N 161 – Transportation Subsidies.
Subsidies for employees in bargaining units 2, 5, 6, 8, 10, 12, 13, 18, and 19 unless superseded by current policy or MOU language:
Primary Vanpool Driver Payment
Vanpool Rider Reimbursement
Mass Transit Rider Reimbursement
$100 per month
75% of monthly rider fees up to $65
Subsidies for SEIU represented employees, BU 7 employees, BU 9 employees, BU 16 employees, and all excluded employees, unless superseded by current policy or MOU language:
Vanpool Rider Reimbursement
$135 per month
75% of monthly rider fees up to $100
Follow the established process for your department. Either submit your claim through CalATERS Global or submit a
STD 262A -Travel Expense Claim Form (TEC).
Making a false claim to the State of California by knowingly presenting or knowingly causing to be presented an untrue statement to obtain payment or funds from the State of California is grounds for removal from participation in the program and could result in legal action, including, but not limited to, adverse action. If you make a false claim, you shall reimburse the state for funds you receive for your participation in this Program.
For departments that process TECs via CalATERS Global, payment is issued in the same manner as your payroll (direct deposit or warrant). Once the form is approved by the department, CalATERS Global takes five business days to issue payment.
Departments may have internal processes which include issuing claim checks directly to you.
Contact your Accounting Office or your Departmental Program Coordinator.
To be eligible for payment under this program, the vanpool driver must be a state employee and must either be:
No more than one person in a vanpool may be paid under this program at one time.
Departments should identify which employees are eligible to receive the increased subsidies in order to process the correct subsidies. If necessary, please work with your departmental personnel office to determine employee eligibility for the increased subsidies.
Follow the established process for your department. Contact the transit agency for information about processing different subsidy amounts for different employees. Transit agencies may allow departments to create an additional account to process the increased subsidy.