The Plan benefits no longer have a six-month waiting period (divorce, motion to modify, personal bankruptcy, and defense of civil actions).
Active employees who meet the following criteria are eligible to participate in the Plan:
1. Permanent or probationary employees with a time base of half-time or more designated as Rank and File and employees including managerial, supervisory, confidential, and excluded/exempt.
California Exposition and State Fair (Cal Expo), California Fair Services Authority and Legislative Analyst Office are the direct pay departments which can elect to enroll if eligible.
2. Permanent-Intermittent (PI) employees who worked a minimum of 480 paid hours each six month qualifying control period ending June 30 or December 31 or a total of 960 paid hours in two consecutive (prior and current) control periods (January through December).
3. LT assignments (six months or more) are eligible to participate in the plan if they have a mandatory right of return to a permanent civil service appointment and they work half time or more.
Family members who are not eligible include the eligible employee's parents and grandparents, children under the age of 26 who are married, or who have been married, and children over age 26, unless disabled as specified above. Employees are responsible for notifying their Personnel Office and completing the necessary paperwork when a child loses dependent eligibility (in accordance with the 60-calendar day permitting event criteria).
Enrolled members who fail to initiate the voluntary deletion within the permitting event date will not be reimbursed for the overpayment of premium nor will the carrier provide coverage for family members who no longer meet the eligibility requirement for dependents. Dependents can convert to an individual plan, if previously covered under the family plan.
Permanent Intermittent employees hired during/after the open enrollment period, may enroll in the Plan as newly eligible upon completion of the 480 paid hours in a qualifying control period. In this case, the PI, LT, TAU enrollment form 200635 must be used and all of Section C must be completed.
Failure to complete Section C (1-5) will result in the enrollment form being returned to the department by ARAG.
PDF Fill and Print form on the CalHR website.
Section A (1- 6) - to be completed by the employee
Section B (1-2) - completed by the employee
1. If employee checks box to authorize automatic payroll deduction, employee must:
Select type of coverage and monthly premium: a) individual or b) family/registered domestic partner (if family or domestic coverage was selected lists the name(s), relationship(s) to the employee and date(s) of birth of dependents).
2. If employee checks box to cancel coverage he or she must complete:
Section A.1.c, A.2-5 and Section B.2 employee signs and dates enrollment authorization form.
Section C (1-5) - completed by Personnel Office for PI/LT/TAU employees and Direct Pay Agencies.
The Personnel Offices must verify that the employee is eligible based on time base and if the employee is a PI then must complete all blank items in Section C (1-5) before submission to ARAG:
The Personnel Office is responsible for reviewing Sections A and B, completing Section C (1-5), certifying that the employee has submitted the form within the 60-calendar day permitting event. Employees should be informed that the change becomes effective the first day of the month following the pay period in which the payroll warrant reflects the premium change.
Plan members who experience certain status changes do not have to wait until open enrollment to make changes to their level of coverage. There are various types of qualifying events which may allow the employee to change their coverage, such as:
The employee must submit an enrollment form within 60-calendar days of the qualifying event (e.g., divorce, legal separation, marriage, child losing eligibility due to age or marriage, death of a spouse or child, primary member leaves state service, or a new Domestic Partner Certification).
1. The employee can complete the enrollment authorization form to cancel coverage and submit it to ARAG. The employee must complete Section A.1- 4 and Section B.2 as follows:
2. The employee may submit a written request directly to:
ARAG Legal Insurance Attn: Client Support 500 Grand Ave., Suite 100Des Moines, IA 50309
The request must include the employee's name, social security number, Deduction amount, (Single $10.19 or Family $17.74), signature and date with an original signature authorizing the cancellation of the deduction.
There is a Retiree Group Legal Services Insurance Plan.
Employees should be given an enrollment packet upon retiring. Personnel Offices may contact ARAG for these enrollment packets at (800) 888-4184, Extension 605 or email your request to printdistribution@ARAGlegal.com. The retiree enrollment form is available on the CalHR website.
ARAG Legal InsuranceAttn: Client Support500 Grand Avenue, Ste. 100Des Moines, IA 50309
If the anticipated leave period is one year or less, the employee can pay the full premium amount in monthly installments or a lump sum by contacting ARAG.
For employees who do not wish to make direct payments, the coverage will terminate until the employee returns to active pay status. When the payroll deduction restarts, the effective/coverage date will start anew.
If an eligible employee is on an unpaid leave of absence (ULA)/disability leave such as NDI or temporary disability (TD) without supplementation during the annual open enrollment, the employee should be treated as a "newly eligible" employee upon return to active pay status and provided with a 60-calendar day permitting event in which to enroll in the Plan.