Community College Administrator Series

​California State Personnel Board Specification

SALARY INFORMATION

Description

This series specification describes the four levels of professional education classes used for positions responsible for developing, administering, coordinating and evaluating the ongoing statewide Community College programs.

Persons in these classes provide leadership for the California Community Colleges by developing, administering, coordinating, and evaluating policies, programs, standards, and procedures in one or more fields of specialization, such as Community College administration, academic and vocational education, student services, fiscal services, facilities planning, equal employment opportunity programs, etc.; promote and coordinate statewide Community College planning and programs; provide consultation and advice to Community College officials; interpret State and Federal laws; review and evaluate Community College programs for conformance to policies and laws; assist in coordinating programs among Community Colleges, and between the Community Colleges and other segments of higher education, secondary schools and voluntary coordinating groups; direct and participate in studies and research projects; evaluate studies developed by other agencies affecting programs in the Community Colleges; administer and attend conferences and workshops; assist cooperating educational institutions in programs to train teachers and Community College administrative personnel; prepare and publish articles and reports; represent the department as assigned; develop and hold workshops and conferences and perform other related duties.

Community College Program Assistant

This is the fully qualified working professional level in the series. Incumbents either (1) carry out administrative assignments, consultation and assistance in complex and sensitive programs with the guidance of a higher level staff member; or (2) independently perform the duties of a less complex and sensitive program. Incumbents may act as lead person over lower level staff in the performance of a program of average complexity and sensitivity.

Community College Specialist

This is the second fully qualified working professional level in this series. Incumbents perform complex analytical and research duties in planning, developing, administering, and evaluating a wide variety of academic, employment, fiscal, facilities, library services, student services, or vocational Community College programs, projects, and standards in an assigned specialty area. They provide consultative services to Community College officials, and promote and evaluate proposals from Community Colleges eligible for Federal or State financial assistance. Typically, they report to an individual at the Administrator level in this series.

Community College Administrator I

This is the first supervisory level and functions as either a program chief or senior staff person on a major project in a nonsupervisory capacity. As a supervisor, incumbents plan and direct the development, administration and evaluation of an ongoing statewide Community College specialty area such as academic programs, equal employment opportunity programs, student services, facilities and financial planning and administration, information services, or vocational education program development or program operation. Incumbents typically supervise three or more subordinate professional staff engaged in research and consultative activities and report directly to either a Community College Administrator II, Assistant Vice Chancellor or Vice Chancellor. Nonsupervisory positions in this class perform high level administrative, coordinative, and consultative duties on the most complex assignments which are characterized in their impact by being systemwide, intersegmental, interunit, interdisciplinary, controversial, and legislatively sensitive in nature and report to either a Community College Administrator II, Assistant Vice Chancellor or Vice Chancellor level.

Community College Administrator II

This is the second supervisory level with responsibility for supervising one or more administrators and numerous professional staff. Under general administrative direction assume primary responsibility for promoting, planning, organizing, directing and evaluating ongoing statewide Community College specialty areas such as academic programs, equal employment opportunity programs, student services, facilities and financial planning and administration, information services, or vocational education program development or program operation. Responsibilities include program and policy development, implementation, and management. The position reports to the Assistant Vice Chancellor or Vice Chancellor level.

Minimum Qualifications

All Levels

Education: Possession of an earned bachelor's degree granted by an accredited institution of higher education or equivalent degree or equivalent completion of 120 semester units or 180 quarter units. Additional qualifying experience may be substituted for the required education on a year-for-year basis.

Community College Program Assistant

Either I

One year of experience in California state service performing analytical duties, in an education program or in fiscal or facilities planning program, of a class with a level of responsibility equivalent to or higher than an Associate Government Program Analyst; or

II

One year of professional experience responsible for providing education program administration, consultation, facilities planning, fiscal monitoring and/or other complex technical program assistance. Education Programs may include: academic affairs, general vocational education programs, student services or similar coordinative functions.

Community College Specialist

Either I

One year of experience in the California State service performing professional education duties, in an education program or in a fiscal or facilities planning program, of a class with a level of responsibility equivalent to Community College Program Assistant; or

II

Two years increasingly responsible professional experience providing education program administration, consultation, facilities planning, fiscal planning and/or monitoring, or other complex technical program assistance. Education Programs may include: academic affairs, general vocational education programs, student services or similar coordinative functions.

Community College Administrator I

Either I

One year of experience in the California state service performing education and/or administration duties, in an education program or in fiscal or facilities planning program, of a class with a level of responsibility equivalent to a Community College Specialist; or

II

Three years of increasingly responsible professional experience providing education program administration, consultation facilities planning, fiscal planning or monitoring, and/or other complex technical education program assistance. Education Programs may include: academic affairs, educational facilities planning, educational fiscal planning or monitoring, general vocational education programs or student services or similar coordinative function.

Community College Administrator II

Either I

One year of experience in the California state service performing education and/or administration duties in an education program or in fiscal or facilities planning program, of a class with a level of responsibility equivalent to a Community College Administrator I; or

II

Four years of increasingly responsible professional experience providing education program administration, consultation and/or other complex technical education program assistance. Education Programs may include: academic affairs, educational facilities planning, educational fiscal planning or monitoring, general vocational education programs or student services or similar coordinative function.

Knowledge and Abilities

Knowledge of: Principles, practices and trends in Community College education with particular reference to the appropriate area of specialization; principles of Community College administration; Federal and State laws and the policies and regulations of the department as they relate to the appropriate area of specializations; research and statistical methods; and human relations.

Ability to: Assume innovative leadership in the formulation and direction of a statewide community college program in the appropriate area of specialization; do research and conduct studies; present ideas clearly and concisely in oral and written form; work cooperatively and communicate effectively with all individuals and groups contacted in the course of work; represent the department as assigned; prepare clear and concise reports and publications; analyze situations accurately and take effective action.

Community College Administrator I

Knowledge of: All of the above, and the administration, organization, functions and programs of higher education in California, particularly the California Community College system; the functions of the department; and public administration, budgeting and personnel management principles and practices; a supervisor's and manager's responsibility for promoting equal opportunity in hiring and employee development and promotion, and for maintaining a work environment which is free of discrimination and harassment; and of personnel management, supervision, and training.

Ability to: All of the above, and direct a statewide community college program; supervise subordinate staff; and establish and maintain effective working relations with top administrative personnel in the community colleges, other educational agencies, and other jurisdictions and organizations; and effectively promote equal opportunity in employment and maintain a work environment that is free of discrimination and harassment.

Community College Administrator II

Knowledge of: All of the above, and the philosophy, principles, practices, and trends of higher education in California, particularly the California Community College system.

Ability to: All of the above, and assume innovative and dynamic leadership in promoting and directing the statewide program of vocational education; and other important officials on significant policy and program matters.

Special Personal Characteristics

All Levels:

Willingness to travel throughout the State; willingness to participate on committees or in professional groups and organizations.

Preferred or Desirable Qualifications

All employees must have general qualifications as described by California Code of Regulations, title 2, section 172.

Class History