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ABOLISHED 07/06/2017 PER PAY LETTER 17-25 - Medical Secretary, Correctional Institution (9551)

ABOLISHED 07/06/2017 PER PAY LETTER 17-25 - Medical Secretary, Correctional Institution

California State Personnel Board Specification

  • Schematic Code: CC50
  • Class Code: 9551
  • Established: 07/25/1989
  • Revised: --
  • Title Changed: --


Under general direction, incumbents serve in a secretarial capacity to a chief medical officer, or the head of a medical specialty to transcribe difficult medical dictation using a wide variety of technical medical terms, abbreviations, and reports; and to do other related work.

Typical Tasks

Transcribes difficult medical correspondence, records, and reports such as: x-ray, laboratory, and therapeutic procedure and autopsy reports, medical histories, diagnostic workups, physical examinations, admissions and discharge summaries, operative reports, medical consultations, psychiatric and psychological reports, and clerical resumes for inclusion in medical records and for transmission to physicians; receives and screens a variety of telephone calls and visitors; within limit of confidentiality laws, answers inquiries concerning the progress of medical cases; sets up and maintains medical files; screens incoming correspondence and refers to appropriate staff member; reviews outgoing correspondence prepared by the chief medical officer/head of a medical specialty or other staff members for consistency, format, grammatical construction, and clerical error; gathers and summarizes data; attends meetings and conferences, takes and/or summarizes notes into minutes, and distributes minutes; arranges meetings; prepares agendas; relieves the chief medical officer/head of a medical specialty of routine office details.

Minimum Qualifications

Either I


In the California state service, one year of experience performing the duties of a Medical Transcriber or Medical Stenographer.



Three years of experience in typing and clerical work, at least two years of which shall have been in work of a medical nature requiring the transcription of dictation from a dictating machine on medical matters and the preparation of a wide variety of medical records, reports, histories, case summaries, physical examinations, autopsy protocols, clinical notes, correspondence and special forms. [Academic education above the twelfth grade may be substituted for the year of required general experience on the basis of either: (a) one year of general education being equivalent to three months of experience; or (b) one year of education of a business or commercial nature being equivalent to six months of experience.]

Knowledge and Abilities

Knowledge of: Modern office methods, supplies and equipment; technical medical terms and abbreviations; various medical forms and reports and their processing; business English and correspondence.


Ability to: Type at a speed of not less than 45 words a minute from ordinary manuscript or printed or typewritten material; take dictation from a dictating machine; spell correctly; read and write English at a level required for successful job performance; make arithmetical computations; follow difficult oral and written directions; and evaluate situations accurately and take effective action.

Special Personal Characteristics

Patience; tact; and good communication skills.

  Updated: 10/1/2017
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