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Loan Officer Series

California State Personnel Board Specification

Series established March 7, 1995

Scope

This series specification describes the Loan Officer series used at the California Trade and Commerce Agency or the California Integrated Waste Management Board. These classes are used for the analytical, staff specialist, and supervisor positions that have responsibility for directing the operations of a loan program involved in insuring loan activities.

 

Loan Officer Series Specification - Class Titles and Codes

Loan Officer Series Specification - Class Titles and Codes

Schem Code

Class Code

Class

JT40

7479

Assistant Loan Officer (Abolished 01/07/2016 per Pay Letter 16-05)

JT35

7480

Loan Officer

JT30

7481

Staff Loan Officer (Specialist)

JT25

7482

Staff Loan Officer (Supervisor)

JT20

7483

Staff Loan Officer (Trade Finance) (Abolished 01/07/2016 per Pay Letter 16-05)

JT15

7484

Senior Loan Officer (Supervisor)

JT10

7485

Senior Loan Officer (Trade Finance) (Abolished 01/07/2016 per Pay Letter 16-05)

Definition of Series

Incumbents in these classes perform one or more of the following: review new loan documentation, submitted to the Trade and Commerce Agency or the California Integrated Waste Management Board, for accuracy and compliance; maintain, compile, and analyze data to evaluate the company's operations, personnel, and management practices; prepare loan officer reports; provide technical assistance to small business owners, domestic and international commercial businesses, local government, and lending institutions; provide loan guarantees for exporters; contact borrowers with delinquent loan payments; process claims against the guarantee for repayment schedules; administer direct loan portfolios; manage regional loan portfolios; conduct internal audits of direct loan files; review disbursement requests; prepare loan manuals; initiate loan servicing facilities; identify special needs of small business loans; identify special needs of city and county loans; coordinate efforts with State and Federal programs providing services to small businesses; compile data regarding program operations; perform financial analysis; analyze year-end financial statements; conduct bank orientations; create guidelines for monitoring and evaluating loan programs; provide advice and consultation to agency management; attend seminars; cultivate public relations; represent the Trade and Commerce Agency or the California Integrated Waste Management Board in government and private sector events.

Entry Level

Entry into this series is typically through the class of Assistant Loan Officer.

Factors Affecting Position Allocation

Variety, complexity, and sensitivity of duties; independence of action and decision-making authority; responsibility of loan programs; impact of decisions; responsibility for recommending or making decisions affecting loan packages; importance of interdepartmental, interagency, governmental, commercial, and public relationships; specialized technical expertise required, and degree and extent of supervision received and exercised. Size and supervision of staff should not be an absolute criterion in allocating positions.

Definition of Levels

Assistant Loan Officer

The class of Assistant Loan Officer is the entry, recruiting, and developmental class for persons qualified to perform technical work in one or more aspects of loan initiation, loan determination, and loan applicant review documentation. Positions at this level perform subjourney level analytical and consultative duties. Decision-making activities are supervised and reviewed. The class serves as entry for advancement in the Loan Officer series.

Loan Officer

This is the fully experienced journeyperson level in the series. Under general direction, incumbents prepare loan initiation documentation and determine loan eligibility. Positions at this level conduct periodic account maintenance reviews and respond to questions from banks, lending institutions, and public entities. The type of analysis and consultative activities are specialized and of a highly technical nature. Incumbents provide technical assistance and may assume lead responsibility over lower-level staff or serve as a team leader.

Staff Loan Officer (Specialist)

This level is the technical expert position requiring skills, knowledge, and abilities definably above the journeyperson level. Positions at this level are the staff expert consultant. Positions are identified as directing specialized loan activities in a small office. Specialists are assigned difficult, complex, and sensitive program responsibilities. Incumbents at this level have no supervisory responsibility, but may serve as a lead to other professional loan officer staff. Responsibilities are equivalent to the supervisory responsibilities of the corresponding supervisor level.

Staff Loan Officer (Supervisor)

This is the first working supervisor level in the series. Positions at this level supervise a small group of professional and technical staff. Positions are identified using the following criteria:

 

1. Responsible for projects of a relatively smaller scale, budget, and program sensitivity.

 

2. Assigned statewide projects of limited scope.

 

3. Supervise a small staff who are responsible for an identifiably more complex and sensitive program or activity.

Staff Loan Officer (Trade Finance)

This level is the technical expert position requiring skills, knowledge, and abilities definably above the journeyperson level. Employees at this level are typically assigned the more complex export loans. Positions allocated to this class are based on dealing with finance and export-related activities. Positions are characterized by independent work and public relations contact. Program responsibilities are of sufficient significance to equal the supervisory responsibilities.

Senior Loan Officer (Supervisor)

This is the full supervisory level. Positions are characterized by the following criteria:

 

1. Incumbents are full supervisors over a medium-size group of professional, technical, and clerical staff, who perform moderately complex activities.

 

2. Incumbents spend much of their time in supervision activities.

 

3. Program sensitivity, complexity, and budget are essential allocation factors in instances of those programs that are not comparable to others within the agency.

Senior Loan Officer (Trade Finance)

Positions at this level are supervisors of a specialized trade finance loan operation. Positions are characterized by the following criteria:

 

(a) Functions as the full supervisory level. Positions are characterized by the following criteria:

 

1. Incumbents are full supervisors over a small-size group of professional, technical, and clerical staff, who perform moderately complex trade finance activities.

 

2. Incumbents spend much of their time in supervision activities.

 

3. Program sensitivity, complexity, and budget are essential allocation factors.

 

(b) Supervises a small technical staff and has responsibility for a complex trade finance loan operation.

 

1. The loan operations function is critical to the Department's basic mission.

 

2. The level of lending and financial management expertise required is definably greater than for any other supervisory position at this level in terms of both education and experience.

 

3. The person has an established reputation in international trade expertise.

Minimum Qualifications

All Levels:

Experience applicable to one of the following patterns may be combined on a proportional basis with experience applicable to the other pattern to meet the total experience requirements. Additionally, State experience applied toward the "non-State experience" pattern must be in a class at a level of responsibility at least equivalent to that of one of the classes specified in the promotional State experience pattern.

Assistant Loan Officer

Either I

 

Experience: One year of experience in California state service performing loan initiation, loan determination, and loan applicant review processing in a class at a level of responsibility equivalent to a Management Services Technician, Range B. and

 

Education: Successful completion of the equivalent of 16 semester units of course work including courses in Principles of Accounting, Intermediate/Advanced Accounting, Analysis of Financial Statements, Business Law, Contract Law, Money and Banking, or Principles of Real Estate. Professional training received from financial institutions or through the American Institute of Banking may be deemed equivalent for the purposes of this course work requirement.

Or II

 

Experience: Six months of experience in California state service performing loan initiation, loan determination, and loan applicant review processing in a class at a level of responsibility equivalent to a Staff Services Analyst (General), Range A. and

 

Education: Successful completion of the equivalent of 16 semester units of course work including courses in Principles of Accounting, Intermediate/Advanced Accounting, Analysis of Financial Statements, Business Law, Contract Law, Money and Banking, or Principles of Real Estate. Professional training received from financial institutions or through the American Institute of Banking may be deemed equivalent for the purposes of this course work requirement.

Or III

 

Experience: One year of commercial lending experience that would demonstrate a working knowledge of a loan program. Requires a basic understanding of accounting principles, banking systems, and analysis of financial statements. and

 

Education: Graduation from college, preferably with a major in the field of Economics, Business Administration, International Trade, Finance, Real Estate, or Accounting. Course work must include at least 16 semester units of Principles of Accounting, Intermediate/Advanced Accounting, Analysis of Financial Statements, Business Law, Contract Law, Money and Banking, or Principles of Real Estate. (Additional qualifying work experience may be substituted for the required education on a year-for-year basis by applicants who have at least 16 semester units of college-level training in the required course work listed above.)

Or IV

 

Education: A Master's or Doctorate Degree in Business Administration, Finance, Economics, or a related field. Course work must include at least 16 semester units of Principles of Accounting, Intermediate/Advanced Accounting, Analysis of Financial Statements, Business Law, Contract Law, Money and Banking, or Principles of Real Estate.

Loan Officer

Either I

 

Experience: One year of experience in California state service as an Assistant Loan Officer, Range B. (Promotional candidates who are within six months of satisfying the experience requirements for this class will be admitted to the examination, but they must fully meet the experience and course work requirements before being eligible for appointment.)

Or II

 

Experience: Three years of commercial lending experience that requires a thorough knowledge and understanding of financial statement analysis and small business operations. and

 

Education: Graduation from college, preferably with a major in the field of Economics, Business Administration, International Trade, Finance, Real Estate, or Accounting. Course work must include at least 16 semester units of Principles of Accounting, Intermediate/Advanced Accounting, Analysis of Financial Statements, Business Law, Contract Law, Money and Banking, or Principles of Real Estate. (Additional qualifying work experience may be substituted for the required education on a year-for-year basis by applicants who have at least 16 semester units of college-level training in the required course work listed above.)

Or III

 

Experience: Two years of commercial lending experience that requires a thorough knowledge and understanding of financial statement analysis and small business operations. and

 

Education: A Master's or Doctorate Degree in Business Administration, Finance, Economics, or a related field. Course work must include at least 16 semester units of Principles of Accounting, Intermediate/Advanced Accounting, Analysis of Financial Statements, Business Law, Contract Law, Money and Banking, or Principles of Real Estate.

Staff Loan Officer (Specialist)

Staff Loan Officer (Supervisor)

Either I

 

Experience: Two years of experience in California state service as a Loan Officer. (Promotional candidates who are within six months of satisfying the experience requirements for this class will be admitted to the examination, but they must fully meet the experience and course work requirements before being eligible for appointment.)

Or II

 

Experience: Five years of commercial lending experience that requires a thorough knowledge and understanding of financial statement analysis and small business operations. and

 

Education: Graduation from college, preferably with a major in the field of Economics, Business Administration, International Trade, Finance, Real Estate, or Accounting. Course work must include at least 16 semester units of Principles of Accounting, Intermediate/Advanced Accounting, Analysis of Financial Statements, Business Law, Contract Law, Money and Banking, or Principles of Real Estate. (Additional qualifying work experience may be substituted for the required education on a year-for-year basis by applicants who have at least 16 semester units of college-level training in the required course work listed above.)

Or III

 

Experience: Four years of commercial lending experience that requires a thorough knowledge and understanding of financial statement analysis and small business operations. and

 

Education: A Master's or Doctorate Degree in Business Administration, Finance, Economics, or a related field. Course work must include at least 16 semester units of Principles of Accounting, Intermediate/Advanced Accounting, Analysis of Financial Statements, Business Law, Contract Law, Money and Banking, or Principles of Real Estate.

Staff Loan Officer (Trade Finance)

Either I

 

Experience: Two years of experience in California state service as a Loan Officer, specializing in trade finance. (Promotional candidates who are within six months of satisfying the experience requirements for this class will be admitted to the examination, but they must fully meet the experience and course work requirements before being eligible for appointment.)

Or II

 

Experience: Five years of commercial lending experience, of which two years' experience was working in trade finance, that included a thorough knowledge and understanding of export transactions and international documentary procedures. and

 

Education: Graduation from college, preferably with a major in the field of Economics, Business Administration, International Trade, Finance, Real Estate, or Accounting. Course work must include at least 16 semester units of Principles of Accounting, Intermediate/Advanced Accounting, Analysis of Financial Statements, Business Law, Contract Law, Money and Banking, or Principles of Real Estate. (Additional qualifying work experience may be substituted for the required education on a year-for-year basis by applicants who have at least 16 semester units of college-level training in the required course work listed above.)

Or III

 

Experience: Four years of commercial lending experience, of which one year experience was working in trade finance, that included a thorough knowledge and understanding of export transactions and international documentary procedures. and

 

Education: A Master's or Doctorate Degree in Business Administration, Finance, Economics, or a related field. Course work must include at least 16 semester units of Principles of Accounting, Intermediate/Advanced Accounting, Analysis of Financial Statements, Business Law, Contract Law, Money and Banking, or Principles of Real Estate.

Senior Loan Officer (Supervisor)

Either I

 

Experience: One year of experience in California state service as a Staff Loan Officer (Specialist), Staff Loan Officer (Supervisor), or Staff Loan Officer (Trade Finance).

Or II

 

Experience: Three years of experience in California state service as a Loan Officer.

Or III

 

Experience: Six years of commercial lending experience, and a thorough knowledge and understanding of complex financial statements and international terms and conditions. This experience must have included responsibility for supervision of the loan process. and

 

Education: Graduation from college, preferably with a major in the field of Economics, Business Administration, International Trade, Finance, Real Estate, or Accounting. Course work must include at least 16 semester units of Principles of Accounting, Intermediate/Advanced Accounting, Analysis of Financial Statements, Business Law, Contract Law, Money and Banking, or Principles of Real Estate. (Additional qualifying work experience may be substituted for the required education on a year-for-year basis by applicants who have at least 16 semester units of college-level training in the required course work listed above.)

Or IV

 

Experience: Five years of commercial lending experience that requires a thorough knowledge and understanding of financial statement analysis and small business operations, or export transactions and international documentary procedures. This experience must have included responsibility for supervision of the loan process. and

 

Education: A Master's or Doctorate Degree in Business Administration, Finance, Economics, or a related field. Course work must include at least 16 semester units of Principles of Accounting, Intermediate/Advanced Accounting, Analysis of Financial Statements, Business Law, Contract Law, Money and Banking, or Principles of Real Estate.

Senior Loan Officer (Trade Finance)

Either I

 

Experience: One year of experience in California state service as a Staff Loan Officer (Trade Finance).

Or II

 

Experience: Three years of experience in California state service as a Loan Officer, specializing in trade finance.

Or III

 

Experience: Six years of commercial lending experience, of which three years was specializing in trade finance, that included a thorough knowledge and understanding of export transactions and international documentary procedures. This experience must have included responsibility for supervision of the loan process. and

 

Education: Graduation from college, preferably with a major in the field of Economics, Business Administration, International Trade, Finance, Real Estate, or Accounting. Course work must include at least 16 semester units of Principles of Accounting, Intermediate/Advanced Accounting, Analysis of Financial Statements, Business Law, Contract Law, Money and Banking, or Principles of Real Estate. (Additional qualifying work experience may be substituted for the required education on a year-for-year basis by applicants who have at least 16 semester units of college-level training in the required course work listed above.)

Or IV

 

Experience: Five years of commercial lending experience, of which two years was specializing in trade finance, and a thorough knowledge and understanding of export transactions and international documentary procedures. This experience must have included responsibility for supervision of the loan process. and

 

Education: A Master's or Doctorate Degree in Business Administration, Finance, Economics, or a related field. Course work must include at least 16 semester units of Principles of Accounting, Intermediate/Advanced Accounting, Analysis of Financial Statements, Business Law, Contract Law, Money and Banking, or Principles of Real Estate.

Knowledge and Abilities

Assistant Loan Officer

Knowledge of: Loan documentation activities including trade, industry, and financial conditions; contract processing; banking portfolios; basic accounting principles; general provisions of Federal, State, and local laws, regulations, and programs relating to loan funding; basic credit and financial analysis factors and techniques; basic finance principles.

 

Ability to: Analyze, evaluate, and interpret information and situations effectively; develop alternatives and recommend course of action demonstrating initiative, creativity, and flexibility; determine potential feasibility of business loans; respond to inquiries and requests for technical assistance from businesses, governmental entities, and lending institutions; analyze data and present technical information demonstrating good communication skills; consult with and advise other governmental staff on a wide variety of loan program issues; follow instructions in an efficient, accurate, and timely manner.

Loan Officer

Knowledge of: All of the above, and interpretation and application of Federal, State, and local laws relating to the loan program; well developed working knowledge of loan support activities; conventional financing and lending procedures; institutional loan requirements; methods of financing to obtain loan commitments; the Agency's role in loan development.

 

Ability to: All of the above, and work independently or as a lead staff; evaluate and develop procedures and guidelines to ensure compliance with loan programs; prepare clear, concise reports; provide technical assistance and consultation; establish and maintain cooperative relationships with those contacted during business transactions; identify special needs from the different types of loan applicants.

Staff Loan Officer (Specialist)

Knowledge of: In addition to the knowledge of the Loan Officer, the organization and functions of the Trade and Commerce Agency or the California Integrated Waste Management Board; methods and techniques of program evaluation and development; resolving problem loans; proper structure of loan documentation including high risk domestic loans and direct loan applications.

 

Ability to: In addition to the abilities of the Loan Officer, develop and establish program priorities, goals, and objectives; follow program guidance from management; reason logically and creatively utilizing a variety of analytical techniques to resolve complex loan development issues.

Staff Loan Officer (Trade Finance)

Knowledge of: All of the above, and knowledge of international export finance issues and export loan applications; lender sourcing for export finance loans.

 

Ability to: All of the above, and maintain a network of public and private organizations; participate in public relations seminars and presentations; assume lead responsibility as the authority on export finance loan programs.

Senior Loan Officer (Trade Finance)

Knowledge of: All of the above, and knowledge of international export finance issues and export loan applications; lender sourcing for export finance loans; the organization and functions of the Trade and Commerce Agency; methods and techniques of program evaluation and development; principles and practices of personnel administration, supervision, and training; a supervisor's role in the Agency's Equal Employment Opportunity Program guidelines, and the processes available to meet equal employment opportunity objectives.

 

Ability to: All of the above, and maintain a network of public and private organizations; participate in public relations seminars and presentations; assume lead responsibility as the authority on export finance loan programs; plan, organize, direct, and evaluate the work of others; develop and establish program priorities, goals, and objectives; respect and carry out the wishes of management; effectively contribute to the Agency's equal employment opportunity objectives.

Staff Loan Officer (Supervisor)

Senior Loan Officer (Supervisor)

Knowledge of: All of the above, and the organization and functions of the Trade and Commerce Agency or the California Integrated Waste Management Board; methods and techniques of program evaluation and development; principles and practices of personnel administration, supervision, and training; a supervisor's role in the Agency's Equal Employment Opportunity Program guidelines, and the processes available to meet equal employment opportunity objectives.

 

Ability to: All of the above, and plan, organize, direct, and evaluate the work of others; develop and establish program priorities, goals, and objectives; follow program guidance from management; effectively contribute to the Agency's equal employment opportunity objectives.

Special Personal Characteristics

All Levels:

The following characteristics are required: willingness to travel throughout the State; work irregular hours; and apply public speaking skills.

Additional Desirable Qualifications

Preferred additional education includes courses in statistics, mathematics, college composition, speech/oral communications, business composition, and economics; and possession of a valid driver license.

Class History

Loan Officer Series History - Dates Established, Revised, and Title Changed

Class

 

Date Established

 

Date Revised

 

Title Changed

 

Assistant Loan Officer

03/07/1995

07/21/1998

07/21/1998

Loan Officer

03/07/1995

07/21/1998

07/21/1998

Staff Loan Officer (Specialist)

03/07/1995

07/21/1998

07/21/1998

Staff Loan Officer (Supervisor)

03/07/1995

07/21/1998

07/21/1998

Staff Loan Officer (Trade Finance)

03/07/1995

07/21/1998

07/21/1998

Senior Loan Officer (Supervisor)

03/07/1995

07/21/1998

07/21/1998

Senior Loan Officer (Trade Finance)

03/07/1995

07/21/1998

07/21/1998

  Updated: 2/25/2016
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