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Assistant Administrative Analyst (Accounting Systems) (5306)

Assistant Administrative Analyst (Accounting Systems)

California State Personnel Board Specification

  • Schematic Code: JM38
  • Class Code: 5306
  • Established: 01/18/1952
  • Revised: 10/17/1973 and 10/09/2018
  • Title Changed: --


Under supervision, to make independently the less difficult studies or to assist others in making major studies of the accounting systems and financial organization, policies, procedures, and practices of State agencies and to prepare reports containing recommendations; and to do other related work.

Typical Tasks

Makes the less difficult analytical studies of accounting systems of State agencies; formulates new or revised systems to meet accounting needs; analyzes the application of office machines and other equipment to specific operations; studies costs and formulates unit cost data as necessary to implement the survey; analyzes work flow and layout; establishes standards for the evaluation of work output; evaluates existing and proposed financial organization, policies, and procedures; prepares factual reports with recommendations based on studies and surveys; assists in the preparation of manuals of accounting procedures and guides and assists in the installation of new procedures and systems; advises agency officials on accounting and fiscal problems; provides consultative service on budgetary problems; interviews and consults with departmental officials and officers of outside agencies; dictates correspondence.

Minimum Qualifications

Either I


One year of experience in California state service performing duties comparable to those of an Accountant Trainee or Auditor I. (Six months of experience performing duties comparable to those of an Accountant Trainee or Auditor I will admit applicants to the examination, but they must satisfactorily complete one year of qualifying experience before they may be considered eligible for appointment.)



Experience: Two years of increasingly responsible technical experience in governmental, commercial, or public accounting performing in any one or a combination of the following types of work:


1. Development and installation of varied accounting systems; or


2. Preparation of comprehensive and complex financial statements and tax returns; or


3. Directing or assisting in the direction of the accounting and budgetary work of a business concern or governmental agency;




4. Analytical and critical examination of financial records and books of accounts of business concerns or government agencies.


(At least one year of qualifying experience shall have been equivalent in level to Accountant Trainee or Auditor I in California state service. In the evaluation of experience, greater weight will be given to experience in the full-time development and installation of accounting systems.) and


Education: Either


1. Equivalent to graduation from college, with specialization in accounting; or


2. Completion of either:


a. A prescribed professional accounting curriculum given by a residence or correspondence school of accountancy, including courses in elementary and advanced accounting, auditing, cost accounting, and business law; or


b. The equivalent of 16 semester hours of professional accounting courses given by a collegiate-grade residence institution, including courses in elementary and advanced accounting, auditing, and cost accounting; and three semester hours of business law. Successful completion of the State Fund Accounting Course administered by the Department of Finance, shall receive credit for three semester hours toward the required accounting courses.

Knowledge and Abilities

Knowledge of: Accounting principles and practices; governmental accounting and budgeting; principles of organization, administration, and management; uniform accounting system and financial organization and procedures of the State of California; principles of public administration; office methods, equipment and procedures; statistical methods; principles and procedures of automatic data processing systems.


Ability to: Apply administrative survey principles and techniques to the analysis and development of accounting and financial organization, procedures, and problems of governmental agencies; prepare questionnaires and interviews effectively; analyze data and draw sound conclusions; establish and maintain cooperative relations with those contacted in the work; speak and write effectively; prepare comprehensive reports and compile manuals of accounting procedure; analyze situations accurately and adopt an effective course of action.

  Updated: 10/19/2018
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