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Associate Administrative Analyst (Accounting Systems) (5304)

Associate Administrative Analyst (Accounting Systems)

California State Personnel Board Specification

  • Schematic Code: JM36
  • Class Code: 5304
  • Established: 01/18/1952
  • Revised: 12/01/1966 and 10/09/2018
  • Title Changed: --


Under general direction, to make studies of the accounting systems and financial organization, policies, procedures, and practices of State agencies and to prepare reports containing recommendations; to provide consultative service to State agencies; and to do other related work.

Typical Tasks

Makes major analytical studies of the accounting systems of large and complex State agencies; formulates new or revised systems to meet accounting needs; analyzes the application of office machines and other equipment to specific operations; studies costs and formulates unit cost data as necessary to implement surveys; analyzes work flow and layout; establishes standards for the evaluation of work output; evaluates existing and proposed financial organization, policies, and procedures; prepares factual reports with recommendations based on studies and surveys; prepares manuals of accounting procedures and guides and assists in the installation of new procedures and systems; advises agency officials on accounting and fiscal problems; analyzes budget requests and makes recommendations on their necessity and feasibility; does research on legislation pertaining to fiscal matters and revises accounting procedures to conform; interviews and consults with departmental officials and officers of outside agencies; may supervise and give advice to administrative analysts on lower levels; and dictates correspondence.

Minimum Qualifications

Either I


One year of experience in the California state service performing duties comparable to those of an Assistant Administrative Analyst (Accounting Systems).



Experience: Three years of increasingly responsible technical experience in governmental, commercial, or public accounting performing any one or a combination of the following types of work:


1. Development and installation of varied accounting systems. or


2. Preparation of comprehensive and complex financial statements and tax returns. or


3. Directing or assisting in the direction of the accounting and budgetary work of a business concern or governmental agency. or 4. Analytical and critical examination of financial records and books of accounts of business concerns or governmental agencies.


[At least one year of the qualifying experience shall have been equivalent in level to an Assistant Administrative Analyst (Accounting Systems) in the California state service. In the evaluation of experience, greater weight will be given to experience in the full-time development and installation of accounting systems.]




Education: Either


1. Equivalent to graduation from college, with specialization in accounting. or


2. Completion of either:


a. A prescribed professional accounting curriculum given by a residence or correspondence school of accountancy, including courses in elementary and advanced accounting, auditing, and cost accounting; and business law. or


b. The equivalent of 16 semester hours of professional accounting courses given by a collegiate-grade residence institution, including courses in elementary and advanced accounting, auditing, and cost accounting; and three semester hours of business law. Successful completion of the State Fund Accounting Course administered by the Department of Finance, shall receive credit for three semester hours toward the required accounting courses.

Knowledge and Abilities

Knowledge of: Accounting principles and practices; governmental accounting and budgeting; administrative survey principles and techniques; principles of organization, administration, and management; uniform accounting system and financial organization and procedures of the State of California; principles of public administration; office methods, equipment, and procedures; statistical methods; principles of personnel management and supervision; principles and procedures of automatic data processing systems.


Ability to: Apply administrative survey principles and techniques to the analysis and development of accounting and financial organization, procedures, and problems of governmental agencies; establish and maintain cooperative relationships with representatives of public and private agencies; prepare questionnaires and interview effectively; supervise the work of both technical and clerical assistants; analyze data and draw sound conclusions; communicate effectively; prepare comprehensive reports and compile manuals of accounting procedures; analyze situations accurately and adopt an effective course of action.

  Updated: 10/19/2018
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