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Staff Administrative Analyst (Accounting Systems) (5303)

Staff Administrative Analyst (Accounting Systems)

California State Personnel Board Specification

  • Schematic Code: JM34
  • Class Code: 5303
  • Established: 12/01/1966
  • Revised: 09/20/1978 and 10/09/2018
  • Title Changed: --


Under general direction, either (1) to act as a working supervisor over a small intradepartmental accounting systems unit which has responsibility for a major segment of a large, rapidly changing and complex accounting systems analysis program; or (2) to plan, organize, and direct the entire accounting systems staff in a department with a program of limited scope, dispersion, and complexity; and to do other related work.

Typical Tasks

Assigns, supervises, reviews, and evaluates the work of subordinate analysts in conducting studies of large and most complex accounting systems, financial organization, policies, procedures, and practices of a State department; formulates or supervises the formulation of new and revised accounting systems and procedures; works with data processing systems analyst on data processing aspects of accounting problems; makes studies on major problems of department wide financial operations; evaluates existing and proposed financial organization, policies, and procedures frequently involving the fiscal relationship of the State with other public and private agencies; prepares or supervises the preparation of reports with recommendations based on studies and manuals of accounting procedures and systems; does research on legislation pertaining to fiscal matters and revises accounting procedures to conform; trains subordinate staff, evaluates performance, and takes or recommends appropriate action; provides consultative services on accounting and fiscal problems; assists management and provides functional direction to line personnel in carrying out recommendations made in study reports; acts for the head of the accounting systems analysis section during his/her absence.

Minimum Qualifications

Either I


One year of experience in California state service performing duties of an Associate Administrative Analyst (Accounting Systems).



Experience: Four years of increasingly responsible technical experience in governmental, commercial, or public accounting performing any one or a combination of the following types of work: 1. Development and installation of varied accounting systems. or


2. Preparation of comprehensive and complex financial statements and tax returns. or


3. Directing or assisting in the direction of the accounting and budgetary work of a business concern or governmental agency.




4. Analytical and critical examination of financial records and books of accounts of business concerns or governmental agencies.


(At least one year of the qualifying experience shall have been in the full-time development and installation of varied and complex accounting systems.) Experience in the California state service applied toward this requirement must include at least one year performing duties of a class with a level of responsibility equivalent to that of Associate Administrative Analyst (Accounting Systems). and


Education: Either


1. Equivalent to graduation from college, with specialization in accounting. or


2. Completion of either:


a. A prescribed professional accounting curriculum given by a residence or correspondence school of accountancy, including courses in elementary and advanced accounting, auditing, cost accounting, and business law. or


b. The equivalent of sixteen semester hours of professional accounting courses given by a collegiate-grade residence institution, including courses in elementary and advanced accounting, auditing, and cost accounting; and three semester hours of business law. Successful completion of the State Fund Accounting Course administered by the Department of Finance, shall receive credit for three semester hours toward the required accounting courses.

Knowledge and Abilities

Knowledge of: Accounting principles and practices; governmental accounting, budgeting, and fiscal management; uniform accounting system and the financial organization and procedures of the State of California; principles of organi-zation, administration, and management; administrative survey principles and techniques; principles of public administration; principles and techniques of personnel management and supervision; office methods and procedures; research techniques; statistical methods; principles and procedures of automatic data processing systems; department's affirmative action program objectives; a manager's role in the Affirmative Action Program and the processes available to meet affirmative action objectives.


Ability to: Direct effectively the work of technical, professional, and clerical assistants; establish and maintain cooperative relationships with representatives of public and private agencies; apply administrative survey and statistical techniques to the development of accounting and financial organization studies; prepare comprehensive reports and compile manuals of accounting procedures; speak and write effectively; analyze situations accurately and adopt an effective course of action; analyze data and draw sound conclusions; effectively contribute to the department's affirmative action objectives.

  Updated: 10/19/2018
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