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Under general direction, to direct all of the transportation administrative support programs for the largest district offices in the Department of Transportation, including program and project management for the State Transportation Improvement Program (STIP); and to do other related work.
This class is designed for use in the Department's largest district offices such as Los Angeles and San Francisco. In these two districts, the Chief Administrative Officer has responsibility for the full range of staff services support activities that is so unusually large and complex as to require subordinate supervisors at the supervising level. In addition, in these two districts the Chief Administrative Officers have program responsibilities in the areas of program and project management. Program management identifies and justifies projects for the STIP and project management maintains project schedules and evaluates productivity.
In the largest district offices, provides the full range of transportation administrative support services to all line activities; formulates, develops, implements, and monitors policies and procedures which impact departmental programs; establishes and maintains close and cooperative working relationship with local legislators, the general public, and the news media regarding departmental policies affecting the Office of Administration and Management Services program responsibilities; recommends personnel actions critical to maintaining a viable work force; provides financial operation and control services; provides support services, material services, and miscellaneous contract functions services and develops, implements, and maintains new data system and application services.
In addition, analyzes project information and provides information and resolutions to sensitive or highly political issues; reviews project priorities and programming mix in the STIP; ensures the maximum use of Federal aid in all eligible projects; ensures the appropriate scope and scheduling of transportation projects are maintained; advises and assists management on project funding sources and program definition; provides input for program direction for the STIP; and advises districts and departmental management on the administrative implications of highly sensitive or political concerns of the general public and the legislative constituency regarding current and future transportation projects.
One year of experience in the California state service performing staff services administrative support duties in a transportation program in a class equivalent to a Staff Services Manager III.
Two years of experience in the California state service performing staff services administrative support duties in a transportation program in a class equivalent to a Staff Services Manager II.
Five years of broad and extensive experience performing staff services administrative support duties in a transportation program. (Experience in the California state service applied toward this pattern must include at least one year of experience performing staff services administrator support duties in a transportation program in a class equivalent to a Staff Services Manager III, or two years of experience performing staff services administrative support duties in a transportation program in a class equivalent to a Staff Services Manager II.)
Knowledge of: Project development procedures; State and Federal laws affecting the Department; legislative budgeting; the STIP; California Transportation Commission policies and procedures; the Department's mission, goals, and programming priorities; appropriate Federal and Highway and Transportation Acts; budget development and analysis; State and Federal laws and regulations affecting the Department; principles and techniques of personnel management and effective supervision; a supervisor's role in safety, health, affirmative action, and labor relations and the processes available to meet these program objectives.
Ability to: Plan, organize, and direct the work of a complex administrative program; delegate authority and apply administrative controls effectively; analyze administrative policies, organization, procedures, and practices; gain the confidence and support of top level management and advise them on a wide range of administrative matters; gain and maintain cooperative working relations at all levels of contact during the course of the work; analyze and evaluate complex administrative problems and recommend effective courses of action; present information effectively; develop and effectively utilize all available resources; effectively contribute to the Department's safety, health, affirmative action, and labor relations objectives.