ABOLISHED 07/02/2014 PER PAY LETTER 14-11 - School Facilities Analyst/Administrator Series

California State Personnel Board Specification

Series established October 4, 1988

Scope

This series specification describes the School Facilities Analyst/Administrator classes used in the Office of Local Assistance, Department of General Services. The series provides for five levels of responsibilities required to assure efficient allocation of state construction aid to local agencies. Positions are responsible for allocations systems management, administration, regulations development and policy formulation for various School Construction Aid Programs. Additional responsibilities include acting as a project manager in consulting with and advising local governmental officials, attorneys, engineers, architects, school administrators and members of the Legislature on policy and the administrative procedures of the State Allocations Board. Incumbents analyze, validate and develop the operational systems requirements for subventions assistance for the various programs; develop priorities and revise requirements for State aid applications. For school assistance funds, incumbents perform an in-depth analysis of the total school facilities physical plant, including site selection, environmental impact, real property appraisal, budget estimates for school building construction, maintenance or alterations, energy conservation, equipment and surplus property valuations, furniture and equipment specifications, vendor selection and procurements. Incumbents monitor the progress of applications and the installation of equipment or alterations and retrofitting existing facilities. Incumbents outline a conceptual design for conformance with State aid requirements, provide training to schools making applications for State aid, provide evaluation reports and to do other related work.

Entry Level

Entry into this series typically will be through the class of School Facilities Program Analyst I.

Factors Affecting Position Allocation

Factors affecting position allocation include level, variety, and complexity of work, independence of action and decision-making responsibility, supervision received, and for administrator levels, degree of supervisory or managerial responsibility and independent program responsibilities.

Definition of Levels

School Facilities Program Analyst I

This is the trainee and first working level in the series. Under close supervision, incumbents receive training and perform work ranging from the less complex to that of average difficulty in a wide variety of consultative, analytical, and evaluative assignments, such as project evaluation and planning, subventions systems development, project budget planning, project specifications research and facilities analysis, construction bid analysis and perform other work as required to maintain and upgrade a subventions system network. Positions are permanently allocated to this class when their major functions do not include the more independent, varied and difficult assignments found at the full journeyperson level.

School Facilities Program Analyst II

This is the full journeyperson level in the series. Under direction, incumbents perform difficult subvention work and may act as leadperson over other lower level staff members in connection with apportioning State controlled funds to school districts through various program applications.

School Facilities Program Administrator I

This is the first supervisory level in the series. Under direction, incumbents typically supervise three to seven lower level analyst staff in the administration of one or more Office of Local Assistance Programs either on a geographic or statewide basis and in rare instances may also either function as the recognized expert on a number of program elements or subvention systems or function as a skilled consultant responsible for development of new programs on a limited-term project basis.

School Facilities Program Administrator II

This is the full supervisory level of the series. Incumbents, under general direction, typically supervise twelve to twenty professional staff through subordinate supervisors in administering Office of Local Assistance programs to apportion State aid. Positions at the Administrator II level direct the full range of functions required to apportion State aid to local agencies in a Section of the Office of Local Assistance and in rare instances may also function as a highly skilled consultant to top management, the Governor's Office and the Legislature on State-aid allocations.

School Facilities Program Administrator III

Positions at this level have full management and supervisory responsibilities. Incumbents, under general direction, plan, organize and direct the administration of a division of the Office of Local Assistance responsible for the apportion State aid programs. Incumbents are responsible for the supervision of a large staff including two to four School Facilities Administrator II positions.

Minimum Qualifications

School Facilities Program Analyst I

Either I

Six months of experience in the California state service performing facilities planning, construction management, engineering or architectural duties in a class at the level of Management Services Technician, Range B.

Or II

One year of technical, analytical or professional experience performing duties in one or a combination of the following or closely related areas: facilities planning; construction plans or specification writing; architecture or civil engineering; building cost estimating; construction inspection or supervision; construction management; urban planning; or business management in the construction industry. (State service experience applied toward this pattern must include at least six months in a class at a level equivalent to Management Services Technician, Range B.) and

Equivalent to graduation from college with any major. (Additional qualifying experience may be substituted for up to two years of the required education on a year-for-year basis.)

Or III

Equivalent to graduation from college with a total of at least 45 semester or 67 quarter units in at least two of the following subject areas: architecture; facilities planning; civil engineering; construction management; construction inspection or supervision; business administration or building cost estimation.

School Facilities Program Analyst II

Either I

One year of experience in the California state service performing the duties of a School Facilities Program Analyst I, Range C. (Applicants who have completed six months of service performing the duties of a School Facilities Program Analyst I, Range C, will be admitted to the examination, but they must fully meet the experience requirement before being eligible for appointment.)

Or II

Three years of technical, analytical, or professional experience performing duties in one or a combination of the following or closely related areas: facilities planning; construction plans or specification writing; architecture or civil engineering; building cost estimating; construction inspection or supervision; construction management; urban planning; or business management in the construction industry. (State service experience applied toward this pattern must include at least one year in a class at a level equivalent to School Facilities Program Analyst, Range C.) and

Equivalent to graduation from college with any major. (Additional qualifying experience may be substituted for up to two years of the required education on a year-for-year basis.)

School Facilities Program Administrator I

Either I

One year of experience in the California state service performing the duties of a School Facilities Program Analyst II.

Or II

Four years of technical, analytical or professional experience performing duties in one or a combination of the following or closely related areas: facilities planning; construction plans or specification writing; architecture or civil engineering; building cost estimating; construction inspection or supervision; construction management; urban planning; or business management in the construction industry. (State service experience applied toward this pattern must include at least one year in a class at a level equivalent to School Facilities Program Analyst II.) 

and

Equivalent to graduation from college with any major. (Additional qualifying experience may be substituted for up to two years of the required education on a year-for-year basis.)

School Facilities Program Administrator II

Either I

One year of experience in the California state service performing the duties of a School Facilities Program Administrator I.

Or II

Two years performing the duties of a School Facilities Program Analyst II.

Or III

Five years of technical, analytical or professional experience performing the duties in one or a combination of the following or closely related areas: facilities planning; construction plans; specification writing; architecture or civil engineering; building cost estimating; construction inspection or supervision; construction management; urban planning; or business management in the construction industry. At least one year of this experience must include supervision of technical, analytical or professional staff performing the above duties. (State service experience applied toward this pattern must include at least one year in a class at a level equivalent to School Facilities Program Administrator I.) and

Equivalent to graduation from college with any major. (Additional qualifying experience may be substituted for up to two years of the required education on a year-for-year basis.)

School Facilities Program Administrator III

Either I

One year of experience in the California state service performing the duties of a School Facilities Program Administrator II.

Or II

Two years of experience in the California state service performing the duties of a School Facilities Program Administrator I.

Or III

More than five years of technical, analytical or professional experience performing duties in one or a combination of the following or closely related areas: facilities planning; construction plans or specification writing; architecture or civil engineering; building cost estimating; construction inspection or supervision; construction management; urban planning; or business management in the construction industry. One year of this experience must include management, through subordinate level supervisors, of groups of technical, analytical or professional staff performing the above duties. (State service experience applied toward this pattern must include at least one year in a class at a level equivalent to School Facilities Program Administrator II.) and

Equivalent to graduation from college with any major. (Additional qualifying experience may be substituted for up to two years of the required education on a year-for-year basis.)

Knowledge and Abilities

School Facilities Program Analyst I

Knowledge of: Facilities planning; urban planning; building construction techniques; building cost and estimating methods; construction plan review; and business management in the construction industry.

Ability to: Analyze construction drawings, specifications, estimates and contracts for services or equipment procurements; prepare reports and correspondence; communicate effectively with school administrators, members of the public, and other technical, analytical or professional staff.

School Facilities Program Analyst II

All of the above, and

Knowledge of: Various programs administered by the State Allocation Board and the Office of Local Assistance; State and local governmental functions; steps in the State approval process for local school construction; environmental impact studies, energy conservation retrofitting; concepts of real property appraisal; computer literacy; contract development; procurement methods; school finance.

Ability to: Apply and interpret policies, regulations, and laws of the State Allocation Board and the Office of Local Assistance pertaining to the various programs administered by those agencies.

School Facilities Program Administrator I

All of the above, and

Knowledge of: State administrative and budgetary procedures and practices; principles and practices of personnel management; principles and objectives of the Department's Affirmative Action Program; a supervisor's role in labor relations and the processes available to meet these program objectives.

Ability to: Analyze legislation and formulate and develop State Allocation Board and Office of Local Assistance policies, rules and regulations; explain and coordinate funding requirements with various governmental agencies; work with private industry representatives including architects, engineers and vendors on controversial matters pertaining to requirements of various State school aid programs; resolve sensitive and complex issues pertaining to the State Allocation Board and the State School Building Programs; supervise the work of a group of analysts; and effectively contribute to the Department's affirmative action objectives.

School Facilities Program Administrator II

School Facilities Program Administrator III

All of the above, and

Knowledge of: Principles of public administration, budgeting and management.

Ability to: Develop, prepare and present budget requirements; plan, organize and direct a complex and extensive system of State school funding programs; assume responsibility for the development and implementation of all State Allocation Board and the Office of Local Assistance programs; represent the Office of Local Assistance at legislative hearings, State Allocation Board hearings, and other public meetings.

Special Personal Qualifications

All Levels:

Willingness to travel throughout the State.

Class History