Education Programs Administration Series

California State Personnel Board Specification

Series established September 3, 1970

Scope

This series specification describes six five class levels for general education consultative and program administrative responsibilities in the Department of Education. These classes are used for positions responsible for developing, administering, and evaluating broad statewide elementary, secondary, and related postsecondary education policies and programs. These classes include the responsibility for communicating and applying such policies and programs for the improvement of local educational programs in California. Functions or education programs which require that incumbents possess in-depth knowledge and diversified experience in the development, coordination, management, and evaluation of one or more of the general educational programs are staffed with this series. Functions or education programs which require incumbents with extensive experience in specialized education programs will continue to be allocated to specialized classes.

Definition of Series

Persons in these classes provide leadership in public education in California by developing standards, policies, programs, and procedures relating to the broad education programs and functions of the Department of Education. Assignments include the development of new educational programs; the refinement, modification, or elimination of existing educational programs; and the coordination, assessment, or reassessment of agency priorities. Operational responsibilities may include the development and provision of direct assistance to local educational agencies of the State regarding the implementation of programs; the collaboration with college and university faculty and others on the development and implementation of curriculum and other education-related materials; the administration of grant programs including the distribution of funds and the review of programs; the development, review, analysis, and interpretation of State and Federal statutes, administrative regulations, policy documents, and departmental procedures; the review of local school and/or district operations to ensure programmatic quality and compliance with State and Federal law; and the representation of the Department with appropriate lay and professional groups. Incumbents evaluate programs for conformance to standards, policies, and procedures; consult with and advise public and private schools and other organizations on the development, administration, and evaluation of educational programs; interpret and apply Federal and State laws and departmental policies and regulations affecting educational programs; conduct studies and do research relating to the planning, evaluation, and administration of programs; prepare and publish articles and reports; organize, administer, and attend conferences and workshops; prepare and recommend changes in legislation, regulations, and policies to facilitate the work of the Department; make oral presentations; represent the Department as assigned; and do other related work.

Factors Affecting Position Allocation

The scope and level of responsibilities assigned; the complexity of work; the independence and consequence of action; the level and scope of responsibility of program and policy development and implementation; the impact of decision making on statewide programs; and degree of supervisory and administrative responsibility.

Definition of Levels

Education Programs Assistant

This class is the entry and first journey level in the series. The Assistant performs administrative assignments, consultation, and technical assistance for local, State, and Federal education programs in less complex or sensitive phases of the programs; monitors program components, prepares reports and makes recommendations for improving program effectiveness. The Assistant may be used as a training level for the Education Programs Consultant or comparable class; and may also work under the guidance of a Consultant.

Education Programs Consultant

This class is the full journey level in this series. Under general supervision, incumbents perform complex analytical duties in planning, developing, administering, and evaluating educational programs. They provide consultative services to local, State, and Federal school officials in either general or special curricula, and instructional program planning; provide developmental services for educational programs designed to improve educational efforts; and prepare and present complex documents on sensitive policy issues for a variety of State, Federal, and local level audiences.

Typically functioning within a program unit, individuals at this level may either have a statewide or regional program responsibility in an educational area of specialization.

Positions in this class perform the more difficult, sensitive, and complex journey level program development, analysis, implementation, administrative and assessment activities. Consultants may provide leadership and training to incumbents at the Assistant level.

Education Administrator I

This class is the first supervisory level over professionals at the Consultant and Assistant levels, as well as support and technical staff. Incumbents either assist an Education Administrator II or higher level manager in directing the planning, development, administration, and evaluation of educational programs of a major unit or directly supervise a smaller unit. Nonsupervisory positions may be allocated to this class performing high level administrative, coordinative, and consultative responsibilities for programs that are multiunit or multidivision in scope. Incumbents functioning at this level in nonsupervisory positions typically report to an Assistant Superintendent or higher level position.

Education Administrator II

This is the first managerial level in this series. Incumbents perform leadership responsibilities as managers over a small program division, or a major unit in a larger program division having statewide impact. They direct the work of a total unit staff of professional education personnel, usually including two or more staff at the Education Administrator I level, and additional support and technical staff. Incumbents typically report directly to an Assistant Superintendent or higher level manager. A limited number of staff positions are allocable to this class based on program development, program monitoring, coordinative and functional supervisory responsibilities for the most sensitive issues equivalent in level to the responsibilities of line administrative positions in the class. Staff positions typically report to an Associate Superintendent or higher level manager.

Assistant Superintendent of Public Instruction for General Education, Cea

This level has policy development and formulation responsibilities. Incumbents in this class typically direct the work of a major program division and are responsible for planning, developing, assigning resources to, coordinating, administering, and monitoring large education programs of the Department.

Associate Superintendent of Public Instruction, Cea

This level has primary policy development and formulation responsibilities for the most highly sensitive and visible education programs. Incumbents are responsible for planning, developing, assigning resources to, coordinating, administering, and monitoring the work of major sensitive and visible program divisions.

Minimum Qualifications

Education Programs Assistant

Credential Requirements: Possession of a valid California teaching credential with specialization in elementary, secondary, or community college teaching or credential or life diploma of equivalent authorization. (Applicants who do not meet the credential requirement will be admitted to the examination but must meet the requirement before they will be considered eligible for appointment.)

(Possession of an earned master's or doctorate degree may be substituted for the required credential.)

Education Programs Consultant

Education Administrator I and II

Assistant Superintendent of Public Instruction for General Education, Cea

Associate Superintendent of Public Instruction, Cea

Credential Requirements: Possession of a valid California administration credential or credential or life diploma of equivalent authorization. (Applicants who do not meet the credential requirement will be admitted to the examination but must meet the requirement before they will be considered eligible for appointment.)

(Possession of an earned master's or doctorate degree may be substituted for the required credential.)

(One year of experience in the Department of Education performing the duties of a professional education class at a level equivalent to the class of Education Programs Assistant, Range B, or higher may be substituted for the required credential. Experience used in this manner to meet the credential requirement must be in addition to that used to meet the general experience requirement.)

All Levels:

Experience Requirements: Experience applicable to one of the following patterns may be combined on a proportional basis with experience applicable to the other to meet the total experience requirement. Experience in the California state service applied toward the open experience pattern must include the same number of years of qualifying experience as required in the promotional pattern performing the duties of a class with a level of responsibility equivalent to that described in the promotional experience pattern.

Education Programs Assistant

Either I

Two years of teaching experience in elementary, secondary, or postsecondary education which shall have included demonstrated educational leadership in one or more of the following: school or district committees; professional education associations; or in the development of major curricula or programs.

Or II

One year of administrative, educational program or policy development, or equivalent staff level experience in elementary, secondary, or postsecondary education which shall have developed in the applicant a comprehensive knowledge of and competence in education program planning, development, coordination, or implementation.

Education Programs Consultant

Either I

One year of experience in the California state service performing professional education duties at a level of responsibility equivalent to that obtained in the class of Education Programs Assistant, Range B.

Or II

Two years of administrative, educational program or policy development, or equivalent staff level experience in elementary, secondary, or postsecondary education which shall have developed in the applicant a comprehensive knowledge of and competence in education program planning, development, coordination, or implementation.

Education Administrator I

Either I

One year of experience in the California state service performing professional education duties at a level of responsibility equivalent to that obtained in the class of Education Programs Consultant; or two years of experience in the California state service performing professional education duties at a level of responsibility equivalent to that obtained in the class of Education Programs Assistant, Range B.

Or II

Three years of administrative, educational program or policy development, or equivalent staff level experience in elementary, secondary, or postsecondary education which shall have developed in the applicant a comprehensive knowledge of and competence in education program planning, development, coordination, or implementation.

Education Administrator II

Either I

One year of experience in the California state service performing professional education duties at a level of responsibility equivalent to that obtained in the class of Education Administrator I, or two years of experience in the California state service performing professional education duties at a level of responsibility equivalent to that obtained in the class of Education Programs Consultant.

Or II

Four years of administrative, educational program or policy development, or equivalent staff level experience in elementary, secondary, or postsecondary education which shall have developed in the applicant a comprehensive knowledge of and competence in education program planning, development, coordination, or implementation.

Assistant Superintendent of Public Instruction for General Education,

Cea

Associate Superintendent of Public Instruction, Cea

Either I

One year of experience in the California state service performing professional education duties at a level of responsibility equivalent to that obtained in the class of Education Administrator II, or two years of experience in the California state service performing professional education duties at a level of responsibility equivalent to that obtained in the class of Education Administrator I.

Or II

Five years of administrative, educational program or policy development, or equivalent staff level experience in elementary, secondary, or postsecondary education which shall have developed in the applicant a comprehensive knowledge of and competence in education program planning, development, coordination, or implementation.

Knowledge and Abilities

Education Programs Assistant

Knowledge of: Principles, practices, and trends in public and private elementary, secondary, and postsecondary education; academic subject-matter curriculum development and instructional methods; research and statistical methods; and program planning techniques.

Ability to: Assume leadership and exercise creativity in the formulation and development of education programs; do complex research and analytical studies; apply educational policy; present ideas clearly and concisely in oral and written form; establish effective working relations; and exercise tact, resoucefulness, and judgment with all groups contacted in the work.

Education Programs Consultant

Knowledge of: In addition to the above, the California public and private school system, school administrative practices, and the functions of the Department of Education; and Federal and State education laws and Department of Education rules and regulations.

Ability to: In addition to the above, assume leadership and exercise creativity in the administration and evaluation of education programs; interpret educational policy; and analyze situations accurately and take effective action.

Education Administrator I

Knowledge of: In addition to the above, the organization of the State Department of Education; principles of employee development, training, and supervision; the Department of Education's mission, goals, programs, and policies; the Department's Affirmative Action Program objectives; and a manager's role in affirmative action and labor relations and the processes available to meet these program objectives.

Ability to: In addition to the above, effectively and efficiently manage a staff and program within the resources provided; review and edit written documents; establish and maintain project and departmental priorities; work effectively with administrative personnel in the Department and in other governmental agencies; supervise subordinate staff; and effectively contribute to the Department's affirmative action objectives.

Education Administrator II

Assistant Superintendent of Public Instruction for General Education,

Cea

Associate Superintendent of Public Instruction, Cea

Knowledge of: In addition to the above, principles of public administration, budgeting, and personnel management.

Ability to: In addition to the above, provide leadership and direction to a statewide education program; formulate policies; and work effectively with top management staff in the Department and other governmental agencies.

Additional Desirable Qualifications

All Levels:

In appraising experience, preference will be given to demonstrated program leadership in the field of education, particularly in programs designed toward improving academic achievement.

Special Personal Requirements

All Levels:

The following special personal characteristics are required: tact, resourcefulness, and willingness to travel throughout the State.

Class History

Alternate Range Criteria 226

Range A. This range shall apply to incumbents who do not meet the criteria for payment in Range B.

Range B. This range shall apply to persons who have successfully completed either:

1. One year performing education duties of a class equivalent in level to an Education Programs Assistant, Range A. or

2. Possession of a valid California administration credential, or credential or life diploma of equivalent authorization. (Possession of a master's or doctorate degree may be substituted for the required credential.)