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ABOLISHED 12/01/2014 PER PAY LETTER 15-04 - Museum Executive Assistant (1752)

ABOLISHED 12/01/2014 PER PAY LETTER 15-04 - Museum Executive Assistant

California State Personnel Board Specification

  • Schematic Code: FJ50
  • Class Code: 1752
  • Established: 09/03/1986*
  • Revised: 12/15/2000*
  • Title Changed: 12/15/2000*


Under general direction of the Executive Director at the California Science Center or California Afro-American Museum, coordinates fund- raising and grant activities; conducts analytical studies of museum programs; represents the Executive Director in meetings with government agencies, community organizations, and representatives of major corporations, foundations, associations, and foreign government delegations regarding Museum programs.

Typical Tasks

Identify and define Museum programs needing additional funding for extending and improving services; research and identify Federal, private, and nonprofit resources available to support such services; communicate regularly and meet with major corporate executives and foundation officers to promote the Museum as a recipient for project support and capital outlay funding; prepare and submit funding proposals to prospects, providing program descriptions, needs statements, and cost analyses; manage and oversee grants funds and report on supported projects according to the particular requirements of each grantor; analyze budgetary and staffing detail to develop program performance summary reports and projections for the Executive Director and Museum Board of Trustees; provide short-and long-range projections, planning data, and advice to the Executive Director; review Museum programs for historical trends and comparisons with other museums nationwide; evaluate contracts for major traveling exhibitions, identifying audiences, suggesting promotional strategies, and analyzing costs and revenue potentials; communicate regularly and meet with representatives of national educational and science associations, and other museum and foreign delegations for the preparation of contractual obligations for negotiation; prepare correspondence, press releases, and position papers; act for the Executive Director in contacts with other government agencies, community organizations, and professional museum associations; executive liaison to Museum support groups; and serve as a member of the executive staff.

Minimum Qualifications

Either I


Experience: Two years of experience in the California state service performing staff work related to fund raising, grant evaluation, or public relations work at a level of responsibility equivalent to a Staff Services Analyst, Range C.



Experience: Three years of experience in a responsible administrative position, with demonstrated and substantial participation in fund raising, grant evaluation, or public relations in a museum setting. and Education: Equivalent to graduation from college. (Additional qualifying experience may be substituted for the education on a year- for-year basis.)

Knowledge and Abilities

Knowledge of: Fund raising, grant activities, and marketing techniques; public relations practices; budget, fiscal, and capital outlay; management systems; the legislative process.


Ability to: Work independently; communicate effectively; formulate/implement policy direction and guidance; develop grant proposals; interface with public and private entities through symposia, conferences, and committees.

Additional Desirable Qualifications

Experience or familiarity with museum programs and operations.


* Note: This was approved as an SPB Staff Item on December 15, 2000.

  Updated: 8/30/2017
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