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ABOLISHED 05/07/2015 PER PAY LETTER 15-16 - Chief, California State Archives and Museum (0008)

ABOLISHED 05/07/2015 PER PAY LETTER 15-16 - Chief, California State Archives and Museum

California State Personnel Board Specification

  • Schematic Code: FJ65
  • Class Code: 0008
  • Established: 02/03/1998
  • Revised: --
  • Title Changed: --


Under the administrative direction of the Secretary of State, to plan, direct, and manage the operations of the State Archives and archival portion of the Golden State Museum; administer the relationship with the Golden State Museum Public Benefit Corporation in cooperation with the Secretary of State; develop policies for determining the present, historical, and legal significance of records and other media used in the Archives and Museum for litigation, education, research, and public interpretation; develop plans defining fund-raising goals based on specific Museum priorities; and do other related work.

Factors Affecting Position Allocation

Positions in the Chief, California State Archives and Museum, class shall only be filled by individuals from outside of State service who do not possess permanent civil service status; or by exempt executive or Legislative Branch employees who have less than two consecutive years of service. This class may only be used for individuals who do not have civil service status or eligibility for C.E.A. appointments.

Typical Tasks

Serves in the leadership role for divisional staff; formulates and administers policies and procedures for the development, use, and preservation of the State Archives and Museum and other affiliated programs and exhibits; directs the analysis of State records and materials as historical documents and determines the historical significance; oversees the development of educational programs and exhibits for the Museum displaying materials of historical significance; has primary responsibility for the identification of trends and achievements in California history which should be illustrated through the use of Museum exhibits; provides for the preservation and safekeeping of State records and related materials in the State Archives and their presentation at the Museum or in other displays; directs difficult and complex historical research; recommends legislative proposals and reviews proposed legislation relating to archives and museum management; researches funding sources and develops fund-raising opportunities; identifies and evaluates prospective donors; cultivates fund-raising contacts and coordinates all Museum contacts with possible contributors; personally participates in top-level, fund-raising activities and solicitation for gifts and donations; develops and monitors a fund- raising budget; coordinates fund-raising activities with Museum Corporation staff; represents the Secretary of State at conferences, meetings, and legislative hearings on matters relating to the State Archives and Museum; establishes and maintains cooperative relationships with Golden State Museum Public Benefit Corporation, Legislature, Governor's Office, professional historical, archival, and museum communities, State and local governmental entities, the public, and others contacted in the course of the work and matters of State historical interest; and supervises and evaluates the performance of staff.

Minimum Qualifications

Experience: Five years of increasingly responsible administrative experience in a major archival and museum program, with at least three of the five years in a supervisory or management capacity. and Education: Possession of the equivalent of a Master's Degree in Public or Museum Administration, History, Political Science, or a related field. (Additional qualifying experience may be substituted for the required education on a year-for-year basis.)

Knowledge and Abilities

Knowledge of: The organization and functions of California State Government, including the organization and practices of the Legislature and the Executive Branch; principles and practices of policy formulation and development; archival and museum administration principles, practices, and procedures; trends and achievements in California history, which are of special importance to the people of California and historical and archival associations; principles, practices, and trends of public administration, organization, and management; techniques of organizing and motivating groups; methods of administrative problem solving; care and preservation of archival materials; public records management; theory and methodology of historical analysis and writing; appraising, preserving, disseminating, and providing access to documentary sources in electronic formats; museum exhibition and curator techniques; principles, practices, and techniques of fund-raising and grant writing; public relations practices; personnel management techniques; a manager's responsibility for promoting equal opportunity in hiring and employee development and promotion, and for maintaining a work environment which is free of discrimination and harassment.


Ability to: Apply nationally accepted standards, practices, guidelines, and procedures to museum and archival administration; integrate the activities of a diverse program to attain common goals; plan, organize, and direct professional and administrative staff; gain the confidence and support of top-level administrators; develop cooperative working relationships with representatives of all levels of government, the public, and the Legislative and Executive Branches; analyze complex problems and recommend effective courses of action; successfully apply fund-raising principles and techniques; effectively apply personnel management principles and techniques; effectively promote equal opportunity in employment and maintain a work environment that is free of discrimination and harassment.

Additional Desirable Qualifications

Demonstrated expertise in the history of the Western United States, including California; experience in fund-raising and grant writing techniques; and possession of a Doctor of Philosophy Degree in History, Political Science, or other related field.

  Updated: 7/14/2017
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