CalLearns Training Information System (CTIS)

CTIS was established to address longstanding challenges in how training data is collected, managed and utilized across California state government. Historically, departments have tracked employee training using a wide range of systems, spreadsheets and local processes. This has resulted in fragmented data, duplicated effort, inconsistent reporting and limited statewide visibility into workforce development investments.

As the state continues to modernize human resources infrastructure and advance enterprise solutions, the need for a centralized, reliable and portable training record has become increasingly critical. Departments require accurate training data to support onboarding, compliance with mandatory training requirements, workforce planning and employee development. At the same time, CalHR needs a statewide view to identify trends, gaps and opportunities for efficiency and equitable access to training.

CTIS addresses these challenges by introducing a portable digital training record linked through the Unique Employee Identifier (UEID) issued by the State Controller’s Office (SCO). The UEID allows employee training histories to follow individuals throughout their state careers, regardless of department or learning management system used. This approach establishes a consistent, authoritative linkage between employees and their training records. It will also reduce duplication and improve data accuracy.

CTIS was designed as a statewide platform to centralize employee training data and create a core digital learning record that follows employees throughout state service. By consolidating training information from departments into a single system, CTIS reduces administrative burden, minimizes redundant training and supports more informed decision-making at both the department and statewide levels. The system aligns with broader Enterprise HR modernization efforts, including standardized employee identifiers and integration with statewide learning management solutions.

Through CTIS, CalHR and departments gain a shared foundation for managing training data that strengthens accountability, improves transparency and enables a more strategic, data-driven approach to workforce development across state government.