May 12, 2023. Effective immediately, with the implementation of the CalHR Online HR Manual, PML’s became obsolete, but are still accessible online for historical purposes. As such, information found in PMLs should not be used as guidance unless specifically referenced by someone at CalHR. Currently, CalHR is working to draft policies covering subjects that previously may have been in a PML but that now require change.
This communication is to address a few aspects of PML 2007-026.
California Code of Regulations section 599.668 states departments can make salary corrections up to one year from the time corrective action was initiated and references various salary rules. Additionally, Government Code section 19815.8 limits the amount of time employees can seek relief concerning laws administered by CalHR. For this reason, while we are working on a policy to address this, departments are not delegated to back date pay beyond one year. To request a backdate that changes an employee’s salary or pay history, including pay differentials and merit salary adjustments beyond one year, please email psb@calhr.ca.gov. The request should include a summary of the issue, the employee’s name, how the issue came to your attention, and what you are requesting.
Position allocation backdates beyond 60 work days must be submitted to PMD for approval. This includes, but is not limited to, corrections that are the result of an appointment to the wrong alternate range of a deep class.
Additionally, departments are no longer allowed to place the employee at maximum of the classification if their Merit Salary Adjustment (MSA) places them at $25 or less to maximum of the classification.
Questions regarding position allocation backdates can be sent directly to your department’s designated PMD analyst. Questions about pay backdates and $25 to max of the MSA can be emailed to psb@calhr.ca.gov.