Travel Reimbursements - CalHR

Travel Reimbursements

Exempt, Excluded, and Represented state of California employees who incur authorized travel expenses related to official state business can apply for reimbursement.

 

Provisions in Government Code, the CalHR Travel Rules, Policy Memos, and current Memoranda of Understanding are the basis for the information on this page.

 
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Accountable Plan

Reimbursements for actual business expenses are made in accordance with the IRS requirements for an "Accountable Plan, among other things. An Accountable Plan limits reimbursement to actual expenses, substantiated by receipts or other verification, up to certain limits.
 

Effective Dates

Always verify reimbursement information and effective dates by reviewing the appropriate Memorandum of Understanding and/or the CalHR Travel Rules.
 

More Information

Policy Memos - Recent PMLs

  • PML 2014-031 - Travel/Relocation Programs - Lodging/Per Diem Increases for CAPS (BU 10) and IUOE (BU 13)
  • PML 2014-030 - Travel/Relocation Programs - Lodging/Per Diem Increases for CASE (BU 2)
  • PML 2013-044 - Travel/Relocation Programs - Excess Lodging Rate Request Form (STD 255C) Revision/Reminder of Reporting Requirements
  • PML 2013-043 - Travel/Relocation Programs - 2014 Mileage Reimbursement Rate for use of Personal Vehicle
  • PML 2013-037 - Travel/Relocation Programs - Lodging/Per Diem Increases for PECG  
  • PML 2013-035 - Travel/Relocation Programs - Lodging/Per Diem Increases for CDF Firefighters BU 8
  • PML 2013-034 - Travel/Relocation Programs - Lodging/Per Diem Increases for CCPOA, CSLEA, IUOE, UAPD, CAPT, and AFSCME
  • PML 2013-026 - Travel/Relocation Programs - Lodging/Per Diem Increases for SEIU, CAHP, PECG, and Excluded Employees

Policy Memos - Older PMLs of Interest

  • PML 2012-039 - Travel/Relocation Programs - Mileage Reimbursement Rate for Use of Personal Vehicle

  • PML 2011-050 - Travel/Relocation Programs - Mileage Reimbursement Rate for Use of Personal Vehicle
  • PML 2011-044 - Travel Programs - Verification of Travel Expenses
  • PML 2007-024 - Travel/Relocation Programs - Airport Parking Expenses 
  • PML 2006-013 - Travel/Relocation - Delegation of Excess Lodging Rate Requests, which includes two attachments:
    • Attachment A - Excess Lodging Rate Request
    • Attachment B - Sample Reporting Format
  • PML 2005-051 - Travel and Relocation Programs - Travel Premiums
  • PML 2005-021 - Travel and Relocation Reimbursements -- Third Party Vendor Lodging Receipt Requirements, which includes this attachment:

    • Memorandum to all state Employees - Travel and Relocation Reimbursements - Third Party Vendor Lodging Receipt Requirements
  • PML 1993-028 - Travel/Parking/Relocation - Delegations of Authority - Travel Program
  • PML 1986-001 - Travel Expenses of Non-state Employees

Related Resources

Travel Reimbursement Forms

 

For More Information

Please contact the CalHR Travel Manager if you have any questions.

 

Updated 9/18/2014