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Travel Reimbursements

Exempt, Excluded, and Represented state of California employees who incur authorized travel expenses related to official state business may apply for reimbursement.

Provisions in Government Code, the CalHR Travel Rules, Policy Memos, and current Memoranda of Understanding are the basis for the information on this page.

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Accountable Plan

Reimbursements for actual business expenses are made in accordance with IRS requirements, most importantly the rules for an "Accountable Plan".  An Accountable Plan limits reimbursement to business-related expenses substantiated by receipts or other verification. Any excess payments made to the employee must be returned to the employer in a timely manner.

Effective Dates

Always verify reimbursement information and effective dates by reviewing the appropriate Memorandum of Understanding and/or the CalHR Travel Rules.

More Information

Policy Memos - Recent PMLs

  • PML 2015-041 - Travel/Relocation Programs- 2016 Mileage Reimbursement Rate for Use of Personal Vehicle
  • PML 2015-039 - Travel/Relocation Programs- AB 229 Travel Reimbursement
  • PML 2015-004 - Travel/Relocation Programs- Change in the Definition of What May be Claimed as an Incidental
  • PML 2014-049 - Travel/Relocation Programs - 2015 Mileage Reimbursement Rate for Use of Personal Vehicle
  • PML 2014-031 - Travel/Relocation Programs - Lodging/Per Diem Increases for CAPS (BU 10) and IUOE (BU 13)
  • PML 2014-030 - Travel/Relocation Programs - Lodging/Per Diem Increases for CASE (BU 2)
  • PML 2013-044 - Travel/Relocation Programs - Excess Lodging Rate Request Form (STD 255C) Revision/Reminder of Reporting Requirements
  • PML 2013-043 - Travel/Relocation Programs - 2014 Mileage Reimbursement Rate for use of Personal Vehicle
  • PML 2013-037 | PML 2013-037 - Text Only (RTF) - Travel/Relocation Programs - Lodging/Per Diem Increases for PECG
  • PML 2013-035 | PML 2013-035 - Text Only (RTF) - Travel/Relocation Programs - Lodging/Per Diem Increases for CDF Firefighters BU 8
  • PML 2013-034 | PML 2013-034 - Text Only (RTF) - Travel/Relocation Programs - Lodging/Per Diem Increases for CCPOA, CSLEA, IUOE, UAPD, CAPT, and AFSCME
  • PML 2013-026 | PML 2013-026 - Text Only (RTF) - Travel/Relocation Programs - Lodging/Per Diem Increases for SEIU, CAHP, PECG, and Excluded Employees

Policy Memos - Older PMLs of Interest

Related Resources

Travel Reimbursement Forms

For More Information

Please contact the CalHR Travel Manager if you have any questions.

 

  Updated: 5/26/2016
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