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Deputy Manager, District Agricultural Association Series

Deputy Manager, District Agricultural Association Series

California State Personnel Board Specification

Series established December 19, 1995

Scope

This series specification describes two levels used in the District Agricultural Association (DAA) to assist the Secretary-Manager in managing, planning, organizing, and supervising major areas of DAA operations and support functions such as live horse racing, satellite wagering, maintenance, security, marketing, public relations; resource development; or administrative programs. The position serves as a key member of a DAA's management team assisting with the formulation, implementation, and monitoring of policies and procedures in areas such as personnel, budget, safety, capital outlay planning, and community resources.

 

Deputy Manager, District Agricultural Association Series Specification - Class Titles and Codes
Schem Code Class Code Class
ME25 4832 Deputy Manager I, District Agricultural Association
ME26 4387 Deputy Manager II, District Agricultural Association

Definition of Series

Under general direction, serves as an assistant manager to the Secretary-Manager in planning and organizing major phases of the activities of a DAA and participates in program policy development, planning, decision making and evaluation; recommends new program direction, policies, rules, and regulations; may plan and administer the DAA's Capital Expenditure Account and Master Plan; represents the DAA with a variety of State, Federal, local agencies, members of the Legislature, and the media; consults with and advises Board members and community and trade organization representatives regarding DAA operations involving union contracts, architectural plans and bid packages, construction contracts and change orders, funding, land use and planning, community and environmental concerns; plans and manages a variety of operational program areas, such as contract management, security, telecommunications, safety, maintenance, and facilities development programs, or administrative programs including personnel, computer services, procurement, and financial operations; reviews pending legislation and advises the Secretary-Manager and the Board of Directors; represents the DAA at industry conventions; plans and negotiates financially significant, long-term leases, contracts, and grants for the DAA and approves contract provisions and language; prepares reports and makes presentations; acts in the absence of the Secretary-Manager; and performs other related work.

Factors Affecting Position Allocation

Factors that affect level of allocation include the extent of supervisory responsibility, as determined by the number and scope of major areas of DAA operations and support services which an incumbent directs and oversees, the level and number of other DAA supervisory positions which report to an incumbent, and the total number of staff reporting to the incumbent; the level of responsibility; variety and complexity of the work; the amount of public contact; size of budget; and the DAA level.

Definition of Levels

Deputy Manager I, District Agricultural Association

The Deputy Manager I level serves as: (1) the assistant manager at one of the smaller or less complex DAAs, assisting in the overall operations; or (2) is in charge of a significant program area, which includes multiple operational functions within a large or complex DAA. Incumbents personally perform the more difficult work and supervise a small group (typically three to five staff), which may involve a variety of functions, including administrative services, maintenance, or special events.

Deputy Manager II, District Agricultural Association

The Deputy Manager II level serves as the assistant manager at one of the larger or more complex DAAs. Incumbents assist in the overall operations and supervise a medium-to-large sized group. Incumbents personally perform the most sensitive and difficult work.

Minimum Qualifications

Deputy Manager I, District Agricultural Association

Either I

 

Two years of experience performing program or administrative support duties such as financial operations, contract management, personnel operations, or facilities development in a classification equivalent in level to a Business Assistant II, District Agricultural Association (Specialist) or (Supervisor), in the California state service.

Or II

 

Three years of experience performing program or administrative support duties such as financial operations, contract management, personnel operations, or facilities development in a classification equivalent in level to a Business Assistant I, District Agricultural Association, in the California state service.

Or III

 

Three years of increasingly responsible and varied supervisory or managerial experience overseeing the operations of a fair or exposition; agricultural association; arena, convention, or event center; or other multi-use entertainment facility; or in an entrepreneurial capacity for a private or public sector organization responsible for activities such as marketing and promotions, fostering local community contacts, providing customer-oriented service, developing revenue generating alternatives, identifying efficiencies to reduce cost, community liaison activities, and developing and managing a significant budget. (A college degree in business administration, agricultural management, agricultural business, or a related field may be substituted for two years of the required experience.) (Completion of a recognized college internship program or an internship program through an organization such as Western Fairs Association, in which the intern performed significant duties at a DAA, fair, or exposition, may be applied toward the experience requirement, on a year-for-year basis.)

Deputy Manager II, District Agricultural Association

Either I

 

One year of increasingly responsible and varied supervisory or managerial experience overseeing activities such as marketing and promotions, fostering local community contacts, providing customer-oriented service, developing revenue generating alternatives, identifying efficiencies to reduce cost, community liaison activities, and developing and managing a significant budget, equivalent in level of responsibility to a Deputy Manager I, District Agricultural Association, in the California state service.

Or II

 

Four years of increasingly responsible and varied supervisory or managerial experience overseeing the operations of a fair or exposition; agricultural association; arena, convention or event center; or other multi-use entertainment facility; or in an entrepreneurial capacity for a private or public sector organization responsible for activities such as marketing and promotions, fostering local community contacts, providing customer-oriented service, developing revenue generating alternatives, identifying efficiencies to reduce cost, community liaison activities, and developing and managing a significant budget. (A college degree in business administration, agricultural management, agricultural business, or a related field may be substituted for two years of the required experience.) (Completion of a recognized college internship program or an internship program through an organization such as Western Fairs Association, in which the intern performed significant duties at a DAA, fair, or exposition, may be applied toward the experience requirement, on a year-for-year basis.)

Knowledge and Abilities

All Levels:

Knowledge of: Good business practices and methods; principles, procedures and practices of budget development and control, fiscal management, procurement and contract administration; long-range capital planning; resource development; principles and practices of human resources management, including training, labor relations and safety; event planning, coordination, and management; principles and techniques of designing, constructing and installing exhibits; building construction and maintenance; event and facility security requirements and methods; marketing principles and public relations; multi-purpose facility programs, such as annual fairs, commercial and competitive exhibits, conventions, trade shows, concerts, live horse racing and satellite wagering; equal employment opportunity objectives and a supervisor's role in the processes available to meet equal employment opportunity objectives.

 

Ability to: Effectively manage, organize, coordinate, and oversee a variety of a DAA's operations, programs, and services; be a successful and effective program administrator; communicate effectively at a level required for successful job performance; motivate, develop, and train staff; provide work evaluations for assigned staff; work independently on a variety of assignments; work under pressure and meet established deadlines; express ideas effectively; develop and make public presentations to community organizations and groups; interpret policies and procedures; resolve emergency situations promptly and effectively; develop budgets and control expenditures; gather, organize, and summarize data; reason logically and creatively, utilizing a variety of analytical techniques to develop and evaluate alternatives; prepare reports and correspondence; organize and establish work objectives and priorities for assigned operations and services; establish and maintain cooperative working relationships; effectively contribute to the Department's equal employment opportunity objectives.

Special Personal Characteristics

All Levels:

Willingness to work long and irregular hours; ability to effectively contribute to new business-building opportunities based on the DAA's objectives and strategy; ability to evaluate program issues, draw sound conclusions, and develop long-range plans to achieve objectives which are both aggressive and realistic.

Additional Desirable Qualifications

All Levels:

Experience in fair and exposition management, including knowledge of California agriculture and the specialized products of the region.

Class History

Deputy Manager, District Agricultural Association Series History - Dates Established, Revised, and Title Changed
Class Date Established Date Revised Title Changed
Deputy Manager I, District Agricultural Association 01/21/1955 12/19/1995 12/19/1995
Deputy Manager II, District Agricultural Association 12/19/1995 -- --
  Updated: 6/3/2012
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