Materials and Stores Supervisor Correctional Facility Consolidated Series

California State Personnel Board Specification

Series established July 23, 1975

Scope

This series specification describes four classes which perform storekeeping and warehousing duties in a redistribution or point-of-use warehouse or supply room in a correctional facility in the Department of Corrections or Department of the Youth Authority. Incumbents maintain order and supervise the conduct of inmates, wards, residents or patients, and protect and maintain the safety of persons and property.

Storekeeping classes requiring specialized knowledge and application of machine parts storekeeping procedures are allocated to the Machine Parts Storekeeper series.

Definition of Series

The Materials and Stores Supervisor (Correctional Facility) series of classes describe work concerned with the receipt, storage, issuance, and shipping of a volume of varied supplies. Within a correctional facility, incumbents maintain order and supervise the conduct of inmates, wards, residents or patients assigned to their work area; supervise, train and instruct them in their work, and submit periodic written appraisals of their conduct and productivity; prevent escapes and injury by them to themselves or others or to property; maintain security of working areas and work materials; inspect premises and search inmates, wards, residents or patients for contraband such as weapons or illegal drugs; may instruct, lead or supervise inmates, wards or resident workers; and do other related work.

Entry Levels

Entry into this series is typically through the classes of Stock Clerk, Warehouse Worker (Correctional Facility) or Warehouse Worker.

Factors Affecting Position Allocation

Level, variety and complexity of work, size of institution or agency served, supervision received, and supervision exercised are the differentiating factors between individual classes.

Definition of Levels

Materials and Stores Supervisor I (Correctional Facility)

This is the first working supervisory level in the general storekeeping series. Incumbents may either (1) supervise the receipt, storage, issuance, and shipping of a volume of varied supplies requiring moderately complex storage practices in a redistribution or point-of-use warehouse or supply room; or (2) have charge of stores in a small State institution or agency; or�(3) assume equivalent duties and responsibilities in assisting a higher grade warehouse supervisor.

Materials and Stores Supervisor II (Correctional Facility)

This is the second level working supervisor in the series. Incumbents may either (1) supervise the receipt, storage, issuance, and shipping of a volume of varied supplies requiring complex storage practices in a large redistribution or point-of-use warehouse or supply room, including supervision over a group of assistants; or (2) in an assigned geographic area, to have charge of a large volume of equipment, stores and supplies for a State agency, and to be responsible for the maintenance of control records on the movement of equipment; or (3) assume equivalent duties and responsibilities in assisting a higher grade warehousing supervisor.

Warehouse Manager I (Correctional Facility)

This is the first full supervisory level in this series. Incumbents plan, organize and direct the receipt, storage, issuance, and shipping of a heavy volume of varied supplies in one of the larger and unusually complex complete redistribution or point-of-use warehousing operations.

Warehouse Manager II (Correctional Facility)

This is the second level of full supervision in this series. Incumbents plan, organize and direct the operation of one of the largest and unusually complex complete redistribution or point-of-use warehousing functions in State service.

Minimum Qualifications

Materials and Stores Supervisor I (Correctional Facility)

Either I

One year of experience performing the duties of a Stock Clerk, Warehouse Worker (Correctional Facility) or Warehouse Worker in California state service.

Or II

Two years of experience in a storeroom or warehouse in work involving the receipt and issuance of large volume of varied commodities. (Experience in California state service applied toward this requirement must include at least one year in a class at a level of responsibility at least equivalent to Stock Clerk.)

Materials and Stores Supervisor II (Correctional Facility)

Either I

One year of experience performing the duties of a Materials and Stores Supervisor I (Correctional Facility) or Materials and Stores Supervisor I in�California state service.

Or II

Three years of experience in a storeroom or warehouse in work involving the receipt and issuance of a large volume of varied commodities. (Experience in�California state service applied toward this requirement must include at least one year in a class at a level of responsibility at least equivalent to Materials and Stores Supervisor I.)

Warehouse Manager I (Correctional Facility)

Either I

One year of experience performing the duties of a Materials and Stores Supervisor II (Correctional Facility), Materials and Stores Supervisor II, Prison Canteen Manager I (Correctional Facility) or Prison Canteen Manager I in California state service. or

Two years of experience performing the duties of a Materials and Stores Supervisor I (Correctional Facility) or Materials and Stores Supervisor I in California state service.

Or II

Three years of experience in a storeroom or warehouse which must have included or been supplemented by one year of responsible supervisory or technical experience related to reordering, storing, distributing, or controlling the inventory of a wide variety of materials for a large organization. (Experience in California state service applied toward the supervisory requirement must include at least one year in a class at a level of responsibility at least equivalent to Materials and Stores Supervisor II.)

Warehouse Manager II (Correctional Facility)

Either I

One year of experience performing the duties of a Warehouse Manager I (Correctional Facility), Warehouse Manager I, Prison Canteen Manager II (Correctional Facility) or Prison Canteen Manager II in California state service. or

Two years of experience performing the duties of a Materials and�Stores Supervisor II (Correctional Facility), Materials and Stores Supervisor II, Prison Canteen Manager I (Correctional Facility) or Prison Canteen Manager I in California state service.

Or II

Four years of experience in a storeroom or warehouse which must have included or been supplemented by two years of responsible supervisory or technical experience related to reordering, storing, distributing, or controlling the inventory of a wide variety of materials for a large organization. (Experience in California state service applied toward the supervisory requirement must include at least one year in a class at a level of responsibility at least equivalent to Warehouse Manager I.)

Knowledge and Abilities

Materials and Stores Supervisor I (Correctional Facility]

Knowledge of: Modern warehousing methods and practices, including the keeping of receiving, shipping, and inventory records; freight rates and classifications; Office of Procurement specifications; regulations involved with consolidated freight shipments, stock array systems; freight claim procedure; operation of motorized material handling equipment; inventory and quality control.

Ability to: Read and write English at a level required for successful job performance; perform heavy physical labor; estimate possible future demands of�various supplies based upon past needs; direct the work of others; keep accurate records and prepare reports of work done; analyze situations accurately and take effective action; learn the operation of forklifts and other types of motorized material handling equipment.

Materials and Stores Supervisor II (Correctional Facility)

Knowledge of: In addition to the above, the Department's Affirmative Action Program objectives; a manager's role in the Affirmative Action Program and the processes available to meet affirmative action objectives.

Ability to: In addition to the above, determine whether incoming supplies meet the standards set up in the Office of Procurement and agency specifications; effectively contribute to the Department's affirmative action objectives.

Warehouse Manager I (Correctional Facility)

Warehouse Manager II (Correctional Facility)

Knowledge of: In addition to the above, warehouse management principles and procedures; methods of packing and shipping a wide variety of commodities; inventory control and statistical forecasting techniques; work standards development; cost-centered warehousing techniques; proper methods of storing supplies requiring both normal and special storekeeping practices; principles of personnel management and supervision; principles of governmental budgeting.

Ability to: In addition to the above, plan and direct the work of others; meet and deal effectively with those contacted in the course of business; determine whether incoming supplies meet the standards set up in the Office of�Procurement and agency specifications; direct the work of a group of assistants; develop a storekeeping activity budget; estimate possible future demands of various supplies based upon past needs; keep accurate records and prepare reports of work done; speak and write effectively; analyze situations accurately and take effective action.

Additional Desirable Qualifications

All Levels:

Education equivalent to completion of the twelfth grade; completion of college-level work in the fields of accounting and/or business administration.

Special Personal Characteristics

Materials and Stores Supervisor I (Correctional Facility)

Materials and Stores Supervisor II (Correctional Facility)

Strength, good physical agility, and willingness to do heavy manual labor.

Special Physical Characteristics

All Levels:

Persons appointed to positions in this class must be reasonably expected to have and maintain sufficient strength, agility, and endurance to perform during stressful (physical, mental, and emotional) situations encountered on the job without compromising their health and well-being or that of their fellow employees or that of inmates.

Assignments during tour of duty may include sole responsibility for the supervision of inmates and/or the protection of personal and real property.

Class History