8:00-9:00 This session will be accessible in the Auditorium.
Welcome/Opening Remarks/Negri Award/ HR Credentialing Awards (All)
Government Operations Secretary Yolanda Richardson will provide opening remarks and CalHR Director Eraina Ortega will announce the 2020 Negri Award recipient and HR Credential Award recipients. Director Ortega, Chief Deputy Director Adria Jenkins-Jones, Deputy Director Paul Starkey, and EEO Officer Sylvia Johnson will highlight learning opportunities of the California Leads conference.
The hourly live sessions will be accessible via WebEx on the virtual platform. Links can be found either on the agenda in the navigation bar or under “Live Session Schedule" in the EEO, HR, or Labor Relations Room. Links to the session PowerPoints will be provided and available for 90 days. Any handouts for the sessions are available under “Resources" in the EEO, HR, or Labor Relations Room.
9:00-9:45
How to Develop and Foster Harmonious Labor Relations (LR)
This interactive session covers the key elements of establishing, developing and maintaining good labor relations, as well as a brief overview of the scope of negotiations and management rights, and how negotiations can complement departments' missions. You will learn about the Dills Act, roles and definitions, and why labor relations exist and its functions and roles.
Interactive Discussion of Overlapping Leave and Personnel Issues (9:00-10:00; EEO/HR)
Participants will work through a progressive hypothetical with representatives from CalHR Legal, Office of Civil Rights, and Personnel Management Division, involving multiple overlapping issues including medical leave, performance, and protected categories under FEHA.
Training Investments During Budget Reductions (HR)
A session on understanding the importance of investing in the development of your people. When organizations invest in training (for individuals or for teams), how do they measure its effectiveness and evolve the learning objectives to become performance outcomes? The session will highlight the importance of leaders who are leveraging learning metrics and tying them to organizational impact to assess the impact and return on investment for training.
10:00-10:45
SPB Overview of Compliance and Policy Activities (HR)
Covers the State Personnel Board's compliance review process, what HR operations it reviews and what to be prepared for; also offers an overview of the SPB's Policy Division and the activities it conducts to improve the selection process.
Non-Traditional Apprenticeships in Civil Service (HR)
Is your department looking for an innovative way to invest in its employees and address skill gaps or workforce challenges? Learn how a non-traditional apprenticeship may help you attract, develop and retain a talented and diverse workforce while also meeting business needs. By the end of this facilitated panel discussion, session participants will:
- Learn about CalHR's current non-traditional apprenticeship programs and how to participate in future programs.
- Gain valuable insight into the program from a participating department and an apprentice.
- Identify how apprenticeship programs can align with workforce planning, succession management and upward mobility strategies.
Saving Money and Time with a Lean Mindset (HR)
Having a Lean Mindset can improve process and efficiency in your organization. This session will give participants a basic understanding of what Lean is and how to identify waste through visualization of process using relatable examples of basic HR activities.
11:00-11:45
Representation Rights for Employees (LR)
This interactive session covers Weingarten and other representation rights employees have, identifies differences between rank-and-file and excluded employees, and how representation rights affect contract administration.
Inclusion begins with “I" (EEO)
Inclusion in the workplace affects innovation, job satisfaction and productivity. The responsibility of creating a culture of inclusion falls to every employee, regardless of level, within a department. This session defines inclusion as a business strategy and provides practical ways that employees at every level can create an inclusive work environment.
Framework for Collecting and Analyzing Data (HR)
This session will cover effective and efficient approaches for HR practitioners to gather and analyze workforce data including:
- The types of quantitative and qualitative data to collect (i.e., demographics, position information, exit survey results).
- Data collection sources (i.e., the State Controller's Office Management Information Retrieval System, HR Net, various statewide reports).
- Creating workforce reports to analyze current and future workforce trends (i.e., turnover, retirement eligibility).
- Handling confidential data (i.e., remove Personal Identifying Information from files when analyzing, save to shared drives with restricted access).
12:00-1:00 This session will be accessible in the Auditorium
Brown Bag Lunch Keynote Speaker: “Finding Your Certainty Anchors in Times of Uncertainty" (All)
In times of uncertainty, chaos and disruption, we often feel as if we are spinning in a million different directions. Amidst these seasons, in line with what we have all experienced over the past year…how can we find certainty and create certainty moving forward, when we are swimming in a sea of uncertainty? More importantly, how can we utilize these seasons filled with challenge and adversity to grow in our life and work by understanding and discovering our very own certainty anchors. Darren Virassammy will provide you the techniques to:
- Discover your certainty anchors
- Create certainty in your life amidst change, chaos and uncertainty
- Use these seasons and tools as a catalyst for growth
1:00-1:45
Grievance Process (LR)
This interactive session covers the entire grievance process, with emphasis on the importance of timelines, documentation, the value of scheduling a grievance conference and how to resolve matters at the lowest level.
Gender Identity and Workforce Inclusion (1:00-2:00;EEO/HR)
Creating a respectful and inclusionary workplace for lesbian, gay, bisexual, transgender and queer (or questioning) employees not only ensures your workplace will be a reflection of California's diverse population, it will also support all employees to achieve their personal and professional best. This session will include information and practical steps for EEO/HR leaders to build a more inclusive workplace culture and to provide support and assistance for employees undergoing a gender transition.
Tools for Managing Extended Medical Leave Requests (1:00-2:00;HR)
A lecture style session that walks through an example case extended leave requests from an employee, taking into consideration employees' civil service status, the employer's reasonable accommodation obligations, and the absent without leave statute. The session will discuss best practices and practical tips for managing extended leave requests. This session complements the Interactive Discussion of Overlapping Leave and Personnel Issues.
2:00-2:45
Legislative Process (2:00-3:00; HR)
Legislation has shaped and responded to changes in the work experience for many people and the results often impact the work state employees perform. This session will cover the California legislative process and touch on how both policy and budget bills are considered. It will also include tips on how to do a bill analysis and how to track bills.
Master Planning HR / Positioning Workforce Development as a Risk Mitigating Strategy (HR)
In these unprecedented times of heightened change and pressure to do more with less, who has time to plan? Taking small, but significant, steps toward aligning the efforts your organization may be putting into required planning activities (e.g., strategic, workforce, succession, etc.) and completing organizational requirements (e.g., SLAA, Annual Workforce Analysis, Upward Mobility, etc.) can put you on the road to workforce development success and help you mitigate organizational risk. This panel discussion will explore:
- Positioning workforce development as a risk mitigating strategy and the key to meeting your organization's mission.
- Making the case for prioritizing planning and specific examples of how an aligned approach contributes to organizational success.
- Moving beyond “checking the box" when completing organizational requirement.
- Recognizing and creating opportunities for alignment.
- Providing a roadmap for leaders to ensure successful implementation and monitoring of initiatives – even in the era of a hybrid workforce.
- Practitioner focused resources and more!
How Learning Organizations are Developing Their Remote Workforce (HR)
Even during lean times, many organizations are continuing to invest in their people through workforce planning, succession management, and talent development. HR leaders and practitioners will hear from California departments and organizations that are continuing to invest in their employees through training and other knowledge transfer methodologies to create a learning culture that is innovative, agile and responsive both to its employees and customers.
3:00-3:45
Preparing to Meet with Union Representatives (LR)
This interactive session explores how to have a successful meeting. The session covers “best practices" and includes an overview of the mechanics of release time, which allows state employees to perform union representation activity, such as bargaining, on state time.
EEO Compliance: The Natural Outcome of DEI (EEO)
Traditionally Equal Employment Opportunity (EEO) has been a compliance role focused on mitigating risk and complying with employment law. Diversity, Equity, and Inclusion (DEI) strategy is not mandated by law, but research shows that organizations who embed DEI into their culture outperform those that do not. This session compares EEO and DEI and demonstrates the ways in which creating diverse, equitable, and inclusive workplaces leads to EEO compliance.
Engaging Hybrid/Remote Workers (HR)
Is your remote and in-person workforce engaged with your organization's mission, vision and goals?
This session will:
- Help you identify an employee's level of engagement.
- Share strategies to build and sustain an engaged hybrid workforce.
- Provide tools and resources to support employee engagement at every level within your organization's capacity.
4:00-4:45 This session will be accessible in the Auditorium.
Wrap up/Closing – CalHR Director/EAP Magellan David Burden – “Bouncing Forward in 2021" (All)
Creating a new reality and navigating the challenges we face in moving forward is necessary yet hard work. Remaining focused, resilient, and intentionally optimistic are the building blocks of the foundation for Bouncing Forward into 2021. Overcoming the challenges we face requires an investment in resilience and self-care as well as an awareness of the vast resources that are available to help leaders and employees flourish – even in challenging times! Please join David Burden for a lively and interactive closing session. This closing session will help us Bounce Forward by:
- Exploring the role resilience plays during change and uncertainty.
- Learning key steps to sustain leadership resiliency.
- Understanding the value and reward of creating an effective self-care plan!
- Exploring tools to help employees flourish during change.
- Creating an action plan that inspires awareness, new skill development, creativity, and resilience.
- And more!
