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Workforce Planning Program

Course Description

The Workforce Planning Program consists of four workshops and four one-on-one consulting sessions designed to guide the participants through the development of a workforce plan for their organization. Under the direction of the Executive Sponsor and Human Resource (HR) Champion, the Participant will lead a project team within their respective organizations to develop their workforce plan over a four month period. Upon workshop completion participating organizations will have a completed workforce plan. The program includes a half day Kickoff for Executive Sponsors, full day Kickoff for HR Champions and Participants, and a Graduation ceremony.

Required Roles

  • A dedicated Participant(s) and/or team has been established and approved to allocate up to 60 percent of its time to carry out the development and implementation of the workforce plan.
  • An Executive Sponsor is identified to actively engage executive leaders to participate in the workforce planning effort and support plan development and implementation on an enterprise-level.
  • An HR Champion to facilitate the Participant’s access to organizational workforce data, such as turnover and employee demographics, and ensure continuity of workforce plan ownership.

Program Prerequisites

To ensure success in the Workforce Planning Program, the Participant must possess the following:

  • Advanced knowledge of Excel, equivalent to Excel Level II, or access to a workforce data subject matter expert (SME) who can perform these functions.
  • Ability to interpret data or access to a data SME so the Participant can provide recommendations to drive key business decisions.
  • Ability to acquire MIRS and workforce separation data or access to workforce data SME prior to cohort Kickoff.
  • Advanced writing skills or access to skilled editor.
  • Ability to interface with all levels of management.


  • Understand what a workforce plan is and how it adds value to your organization.
  • Develop knowledge and skills that are directly applied to the creation of an organizational workforce plan.
  • Apply the State of California Workforce Planning Model to workforce plan development.
  • Identify methods to effectively implement the workforce plan throughout the organization.
  • Create your workforce plan.

Registration Completion

In order for your registration to be deemed complete, your organization must:

  1. Submit one registration for your organzation via CalHR’s e-registration.
  2. Upon receipt of e-registration’s confirmation, email the following information for each required role: Participant(s), HR Champion, and Executive Sponsor. An organization may submit the information below for a maximum of two Participants.
    • Name
    • Job Title
    • Phone Number
    • Email Address
    • Organization Address
    • Reasonable Accommodation Needed
  3. In addition to CalHR’s e-registration confirmation, you will receive a notification email from the CalHR Workforce Planning Team to confirm the completion of your registration.


Spring 2020

Schedule of Events for Course
Event Date Time Location
Kickoff January 15, 2020 9:00 AM - 4:30 PM ALI
Competency Module and Workshop 1 January 29, 2020 8:30 AM - 4:30 PM ALI
Workshop 2 February 26, 2020 8:30 AM - 4:30 PM ALI
Workshop 3 April 8, 2020 8:30 AM - 4:30 PM ALI
Workshop 4 April 29, 2020 8:30 AM - 4:30 PM ALI
Graduation May 27, 2020 2:00 PM - 3:00 PM CA State Library

Advanced Learning Institute (ALI) is located at 10000 Goethe Rd. Building A-Suite A1 Rancho Cordova 95827.

California State Library (Room 500) 914 Capitol Mall Sacramento, CA 95814



Updated 11/15/2019
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