This PML is superseded by the HR Manual and is no longer active.
PML Number
2015-038
Title
New Process for Establishing and Revising Career Executive Assignment Allocations
Date Issued
December 23, 2015
Owner
Personnel Management Division
Contact
Melissa Russell
Personnel Program Manager
(916) 324-9417
CEA@calhr.ca.gov 
Signed By
Bryan Baldwin, Chief
Content
This memorandum provides details regarding changes to the process for establishing and significantly revising Career Executive Assignment (CEA) allocations. 
BACKGROUND
In line with Civil Service Improvement efforts outlined in the 2015-16 Governor’s Budget, effective January 1, 2016, California Code of Regulations, title 2, section 548.5, provides a delegated process for departments to establish or revise CEA concepts.  This includes a 30-calendar day public review period for CEA requests.
The California Department of Human Resources (CalHR) has designed a webpage and forms to facilitate the implementation of this new regulation.
PROCEDURE
Under the current process, departments complete the CEA Position Request Form (CalHR 881) and submit the form to CalHR via the CEA@calhr.ca.gov inbox. Personnel Management Division (PMD) staff analyzes the CEA proposal and schedules the CEA proposal for hearing by the five-member SPB. 
Under the new process, effective January 1, 2016, departments that wish to establish a new CEA position or significantly revise the concept of an existing CEA position will continue to complete the CalHR 881 and submit the form to PMD via the
Under the current process, departments complete the CEA Position Request Form (CalHR 881) and submit the form to CalHR via the CEA@calhr.ca.gov inbox. Personnel Management Division (PMD) staff analyzes the CEA proposal and schedules the CEA proposal for hearing by the five-member SPB. 
To streamline the publishing of departmental CEA Action Proposals in a timely, complete and efficient manner, PMD requires that the necessary CEA concept information must fit within the space provided on the form.  Additional attachments will no longer be accepted.  Departments must submit the saved CalHR 881 form in a live fill-and-print portable document format (PDF).  We recognize that this prevents departments from submitting proposals with signatures.  Departments should also submit a signed, static PDF version of the form. Both versions should be submitted to the CEA@calhr.ca.gov inbox.
In accordance with the new regulation, PMD will place the department’s submitted CEA Action Proposal information on our public website for the required 30-calendar day public notice period. During this 30-calendar day period the CEA Action Proposal may be subject to opposition from any interested party.
If no opposition is filed during the 30-calendar day period, the proposed CEA concept will be established, without a hearing by the five-member SPB. If the submitting department has a valid, signed CEA Delegation Agreement, PMD will also work with the department to revise the CEA salary cap to include the new CEA concept.
If a valid opposition as determined by PMD is submitted within the 30-calendar day period, PMD staff will analyze the CEA proposal and either disapprove the proposal or schedule the CEA proposal for hearing by the five-member SPB, similar to the previous process. PMD may request departments submit additional documents such as letters of support, organizational charts and duty statements if valid opposition is received.
Presence of a departmental CEA Action Proposal on CalHR’s public website is not an indication of CalHR’s endorsement of the request.
The new regulations for establishing and revising CEA concepts do not change any authority or procedures associated with CalHR’s delegation of CEA levels or salaries as determined by departmental signed CEA Delegation Agreements. Departments must continue to document actions taken under their delegated authority using the CalHR 881 form.
Questions and comments related to the new CEA process can be sent to CEA@calhr.ca.gov.