August 31, 2009
Ms. Jane Doe
1234 Love Lane
Sacramento, CA 95814
Mr. David Jones
California Department of Turnip and Greens
Human Resources Division
5555 Governmental Blvd.
Sacramento, CA 12345
SUBJECT: Initial Notification of Potential Unlawful Appointment
On August 20, 2009 the Department of Turnip and Greens (TAG), Human Resources Office discovered your possible unlawful appointment into the classification of Captain, effective January 26, 2009.
The TAG is currently investigating this matter. In order to establish the intent and actions of all parties involved the TAG must review specific facts and relevant documents regarding the appointment. From this review, the department will make a determination as to whether the parties acted in good faith as required by California Code of Regulations § 8. The department strives to address and resolve every issue in a timely matter; however, complex cases may take several months. We will make every effort to keep you apprised of the status of this case.
The department may contact you if further information is needed.
At this time, you will continue to work and receive compensation in the Captain classification until the department renders a final decision.
If this situation requires immediate attention or you would like to discuss this issue, please feel free to contact your personnel office at (916) 555-1234.