June 10, 2012
Ms. Jane Smith
1234 Love Lane
Sacramento, CA 95814
Mr. David Jones
California Department of Turnip and Greens
Human Resources Division
5555 Governmental Blvd.
Sacramento, CA 12345
RE: INITIAL NOTIFICATION OF POTENTIAL UNLAWFUL APPOINTMENT
On June 2, 2012 the Department of Turnip and Greens (TAG) Human Resources Office discovered your possible unlawful appointment into the classification of Assistant Chief, effective February 6, 2012.
The TAG is currently investigating this matter. In order to establish the intent and actions of all parties involved we must review specific facts and relevant documents regarding the appointment. From this review, the department will make a determination as to whether the parties acted in good faith as required by California Code of Regulations § 8. The department strives to address and resolve every issue in a timely matter, however complex cases may take several months. We will make every effort to keep you apprised of the status of this case.
The department may contact you if further information is needed.
At this time, you will continue to work and receive compensation in the Assistant Chief classification until the department renders a final decision.
If this situation requires immediate attention or you would like to discuss this issue, please feel free to contact your personnel office at (916) 555-1234.