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ABOLISHED 11/20/2014 PER PAY LETTER 15-08 - Assistant Executive Officer, Professional and Vocational Regulation Series

ABOLISHED 11/20/2014 PER PAY LETTER 15-08 - Assistant Executive Officer, Professional and Vocational Regulation Series

California State Personnel Board Specification

Series established December 17, 1985

Scope

This series specification describes two levels used in the Department of Consumer Affairs to assist the Executive Officer of a medium-to large-sized Board or Commission engaged in the regulation of a profession or vocation, and to be responsible for the day-to-day supervision of staff administering the provisions of laws relating to the practice of and regulation of the profession or industry. Incumbents in this series plan and coordinate a state-wide program of a regulatory Board or Commission; evaluate, analyze, and refer complaints for investigation; evaluate completed reports of investigations for adherence to policy, laws, rules, and regulations, and recommend filing of criminal, administrative, or other appropriate actions; act as consultant for special committees; attend meetings of the Board and assist the Executive Officer in handling administrative and executive matters concerning examinations, administrative hearings, and licensees, including the development and implementation of program policies; act for and represent the Executive Officer in his/her absence; plan and direct the preparation and publication of laws, rules, and regulations of the Board; plan and direct all personnel, budget, and business service functions of the Board; prepare difficult correspondence on complex problems relating to the activities of the Board; maintain cooperative relations with the public and with representatives of public and private agencies; interpret and apply provisions of the Business and Professions Code and other laws; conduct special studies relating to the industry and problems of the Board; evaluate proposed legislation; appear before Legislative Committees; and propose revisions in legislation; and do other related work.

 

Assistant Executive Officer, Professional and Vocational Regulation Series Specification - Class Titles and Codes
Schem Code Class Code Class
VT20 8881 Assistant Executive Officer I, Professional and Vocational Regulation
VT15 8878 Assistant Executive Officer II, Professional and Vocational Regulation

Factors Affecting Position Allocation

Factors that affect allocation to the Assistant Executive Officer I and II levels include the size of the Board, number of staff supervised, complexity of work, and impact of decisions made. Factors evaluated in assessing program sensitivity/complexity include but are not limited to: number of programs administered; clientele served; public interest and consequence of error (public safety, monetary, etc.).

Definition of Levels

Assistant Executive Officer I, Professional and Vocational

Regulation

The Assistant Executive Officer I, Professional and Vocational Regulation, assists the Executive Officer of medium-to large-sized Boards with a small technical staff and moderately complex programs.

Assistant Executive Officer II, Professional and Vocational

Regulation

The Assistant Executive Officer II, Professional and Vocational Regulation, assists the Executive Officer of a medium-to large-sized Board, with a moderate to large technical staff, and with a complex and highly sensitive regulatory program.

Minimum Qualifications

Assistant Executive Officer I, Professional and Vocational

Regulation

Either I

 

Two years of administrative or staff experience in the Department of Consumer Affairs performing duties equivalent in level of responsibility to those of an Administrative Assistant I.

Or II

 

Experience: Three years of progressively responsible experience including at least one year in a supervisory capacity in one or a combination of the following:

 

(1) Relieving an administrator of assigned administrative detail in preparing reports and recommendations for administrative action. or

 

(2) Investigative work, which has involved complete responsibility for difficult and unusual cases. and Education: Equivalent to graduation from college. (Additional qualifying experience may be substituted for the required education on a year-for-year basis.)

Assistant Executive Officer II, Professional and Vocational Regulation

Either I

 

One year of experience in the California state service performing the duties of an Assistant Executive Officer I, Professional and Vocational Regulation.

Or II

 

Two years of experience in the Department of Consumer Affairs performing administrative duties equivalent to those of an Associate Governmental Program Analyst.

Or III

 

Experience: Four years of progressively responsible experience, including at least one year in a supervisory capacity in one or a combination of the following:

 

(1) Relieving an administrator of assigned administrative detail in preparing reports and recommendations for administrative action; or

 

(2) Investigative work, which has involved complete responsibility for difficult and unusual cases.

 

(Experience in the California state service applied toward this requirement must include at least one year performing the duties of a class at a level of responsibility equivalent to that of Assistant Executive Officer I, Professional and Vocational Regulation.) and Education: Equivalent to graduation from college. (Additional qualifying experience may be substituted for the required education on a year-for-year basis.)

Knowledge and Abilities

All Levels:

Knowledge of: Sections of the Business and Professions Code relating to the regulation of professions or vocations; principles, problems, and methods of public and business administration, including organization, personnel and fiscal management; management principles, methods and procedures; administrative survey techniques and statistical methods; sources of information relating to occupational standards in California, in other states, and in foreign countries; principles of presentation of evidence; interviewing techniques; duties of Federal, State, and local law enforcement agencies; principles of inspection; Department's Affirmative Action Program; a manager's role in the Affirmative Action Program and the processes available to meet affirmative action objectives.

 

Ability to: Plan and direct inspections and investigations; supervise the work of others; interpret and apply to specific cases the provisions of the laws, rules, or regulations enforced or administered; dictate correspondence and prepare reports; speak effectively; analyze situations accurately; identify and take corrective administrative action on specific problems; supervise the staff of an administrative office; establish and maintain cooperative relations with the public and with representatives of public and private agencies; effectively contribute to the Department's affirmative action objectives.

Special Personal Characteristics

All Levels:

Willingness to travel throughout the State and to work odd and unusual hours.

Class History

Assistant Executive Officer, Professional and Vocational Regulation Series History - Dates Established, Revised, and Title Changed
Class Date Established Date Revised Title Changed
Assistant Executive Officer I, Professional and Vocational Regulation 07/07/1966 12/17/1985 12/17/1985
Assistant Executive Officer II, Professional and Vocational Regulation 12/17/1985 -- --
  Updated: 9/21/2017
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