Procurement and Services Officer I
California State Personnel Board Specification
Definition
Under general direction, in a State institution, to plan, organize, and direct the institutional service operations where the size and variety of these operations are limited; to supervise or perform the purchase of all materials, supplies, and equipment used in an institution; and to do other related work.
Distinguishing Characteristics
The level of Procurement and Services Officer is determined by the complexity and diversity of service operations in an institution. This class is generally used in the smaller State institutions where the service operations are few in number (such as stores, laundry, and canteen). The next higher class, Procurement and Services Officer II, is used in the larger State institutions where the service operations are more numerous, more complex, and larger in size.
Typical Tasks
In a State institution, develops policies and procedures for and directs the service operations, such as stores and warehousing, the laundry, the inmate canteen, the distribution of clothing, personal care and house hold items, and the housekeeping; determines the quality and kinds of materials to be purchased and writes specifications for goods or services; assists departmental officials in obtaining the types of supplies or equipment best suited to their needs; keeps or supervises the keeping of necessary purchase records, stock received reports and inventory records; confers with departments, with the State Office of Procurement, and with sales representatives on procurement matters; interviews vendors and their agents regarding products and arranges for adjustments on wrong, damaged, or sub standard items; supervises the receiving, storing, and caring for commodities purchased or produced for the use of the institution; supervises the preparation of purchase estimates and subpurchase orders for needed materials, supplies, and equipment and expedites delivery of items when necessary; exercises general supervision over janitorial and housekeeping functions; secures bids and prepares contracts and service agreements for maintenance and repairs to equipment and other contracted services; trains staff, evaluates their performance, and takes or recommends appropriate action; dictates correspondence and prepares reports.
Minimum Qualifications
Either I
One year of experience performing the duties of a Warehouse Manager I in the California state service. or
Two years of experience performing the duties of a Materials and Stores Supervisor II, Property Clerk II, or Prison Canteen Manager I in the California state service.
Or II
Three years of experience in one or a combination of the following:
1. Business management experience involving the procurement, storage, and distribution of a variety of supplies and equipment. or
2. Supervisory experience involving the estimation of need for, purchasing, or the requisition and storage of a variety of commodities and equipment. or
3. Supervisory experience in a storeroom or warehouse involving the receipt and issuance of a large volume of varied commodities and equipment. (At least one year of the required experience under Pattern II must have been at least comparable in level to that of a Warehouse Manager having charge of the receipt, storage and issuance of varied supplies requiring complex storage practices in a large complete storekeeping function including supervision over a group of assistants.)
Knowledge and Abilities
Knowledge of: Purchasing methods and procedures; purchasing regulations and procedures as prescribed by the State Department of General Services; specifications used in purchasing and writing commodity specifications; principles of supervision and planning, organizing, and directing the work of others; methods and equipment used in storing, caring for, and distribution of materials, supplies, and equipment, including the keeping of receiving, inventory and distribution records department's affirmative action program objectives; a manager's role in the affirmative action program and the processes available to meet affirmative action objectives.
Ability to: Read and write English at a level required for successful job performance; prepare service agreements and contracts write commodity specifications; determine whether incoming materials, supplies, and equipment meet the standards set up in specifications; plan and integrate institutional service activities such as the general stores, the laundry, the inmate canteen, the distribution of clothing, personal care and household items; plan, organize, and direct the work of others; estimate future demands for materials, supplies, and equipment; analyze situations accurately and adopt an effective course of action; effectively contribute to the department's affirmative action objectives.
Additional Desirable Qualification
Education: Equivalent to completion of the twelfth grade.
