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ABOLISHED 07/06/2017 PER PAY LETTER 17-25 - Postsecondary Education Professional Series

ABOLISHED 07/06/2017 PER PAY LETTER 17-25 - Postsecondary Education Professional Series

California State Personnel Board Specification

Series established July 11, 1979

Scope

This series specification describes the professional classes used by the California Postsecondary Education Commission. These classes are used for positions responsible for planning, coordinating, and policy analysis for all facets of postsecondary education in California.

 

Postsecondary Education Professional Series Specification - Class Titles and Codes
Schem Code Class Code Class
EL68 2566 Associate in Postsecondary Education Studies (ABOLISHED 06/04/2015 PER PAY LETTER 15-17)
EL70 2506 Senior Associate in Postsecondary Education Studies (ABOLISHED 07/06/2017 PER PAY LETTER 17-25)
EL69 2591 Chief Associate in Postsecondary Education Studies (ABOLISHED 05/07/2015 PER PAY LETTER 15-16)
EL13 2626 Postsecondary Education Manager, California Postsecondary Education Commission (ABOLISHED 05/07/2015 PER PAY LETTER 15-16)
EL12 2592 Postsecondary Education Manager, California Postsecondary Education Commission, Cea (ABOLISHED 05/07/2015 PER PAY LETTER 15-16)
EL11 2629 Chief Deputy Director, California Postsecondary Education Commission (ABOLISHED 05/07/2015 PER PAY LETTER 15-16)

Definition of Series

Persons in these classes provide planning, leadership, coordination, and independent advice for all facets of postsecondary education in California, including the University of California, the California State University, the California Community Colleges, the private colleges and universities, and the private vocational schools; plan, conduct, and supervise studies in such areas as educational equity, faculty representation, student flow, preparation of a five-year State plan for postsecondary education, the need for and location of new institutions and campuses of public higher education, proposals by the public segments for new programs, evaluation of the program review processes of the segments, projecting and identifying societal and educational needs and encouraging adaptability to change, funding, and coordination of a program to encourage innovative educational programs by institutions of postsecondary education, the need for and availability of postsecondary programs for adult and continuing education, and evaluation of the effectiveness of all aspects of postsecondary education; the review of all proposals for changes in eligibility pools for admission to public institutions and segments of postsecondary education, and report on the financial condition of independent institutions, their enrollment and application figures, the number of student spaces available, and the respective cost of utilizing those spaces as compared to providing additional public spaces; supervise task forces composed of educators, research workers, specialists, and others performing studies in postsecondary education in California; participate in appropriate stages of the executive and legislative budget processes; develop a comprehensive data base insuring comparability of data from diverse sources and develop a clearinghouse for postsecondary education; assist in the organization, preparation, delegation, and review of comprehensive staff studies and projects; develop recommendations and provide independent advice to the Governor and the Legislature on postsecondary education matters; make presentations to the Governor, the Legislature, other State officials, and educators on matters related to programs and policies of postsecondary education in California; direct, coordinate, and supervise the review and evaluation of education program proposals funded under Federal programs administered by the Commission; attend and participate in professional conferences and committees concerned with the development or implementation of regulations, policies, and procedures affecting postsecondary education; supervise and train subordinate staff; represent the Executive Director and the Commission at meetings and conferences, as assigned; and perform other related duties as required.

Factors Affecting Position Allocation

The scope and level of responsibility assigned for planning and conducting research studies and making recommendations regarding postsecondary education in California; the scope and level of responsibility assigned for directing, coordinating, and supervising the review and evaluation of proposed educational projects and federally funded programs; independence, and level of expertise required for performing tasks; the impact of error on policy recommendations; the level and scope of responsibility for program and policy development; the impact of recommendations on statewide postsecondary education programs; the extent of involvement in the legislative and administrative executive decision-making process; and the degree of lead, supervisory, and managerial responsibility.

 

Positions in the Postsecondary Education Manager, CEA, class shall only be filled by either civil service employees who have permanent status, or by qualified Legislative employees. Positions in the Postsecondary Education Manager, and Chief Deputy Director, California Postsecondary Education Commission, classes shall only be filled by individuals from outside of State service who do not possess permanent civil service status, or by legislative employees who have less than two consecutive years of service.

Definition of Levels

Associate in Postsecondary Education Studies

This is the entry and first working level of the series. It is used as a recruiting and developmental class for analytical research work in one or more functional areas of the California Postsecondary Education Commission. Incumbents work under supervision (the degree of supervision depending upon difficulty of assignment) while performing the less complex, professional work associated with conducting postsecondary education studies. Positions are permanently allocated to this class when a major portion of tasks performed do not include the more difficult assignments found in the full journeyperson level. Incumbents may also assist a higher level Associate on a specific phase of a more complex project.

Senior Associate in Postsecondary Education Studies

This is the full journey level in the series.

 

Under direction, incumbents exercise independent judgment in the performance of their duties. They perform the complex, sensitive postsecondary education studies requiring the direction and coordination of a task force, conducting research analysis that has academic, fiscal, or legislative policy impact and may assist a higher level Associate on a specific phase of the most complex projects. They may also act as lead person over lower level Associates.

Chief Associate in Postsecondary Education Studies

This is the highest level Associate and expert level in the series. Under administrative direction, incumbents formulate Commission policies and recommendations for assigned postsecondary education studies. Incumbents are part of the management team for ad hoc studies, executive policy review, policy research, planning, and evaluation for the most comprehensive, complex, and sensitive assignments which are under scrutiny by the Governor and the Legislature. Incumbents may exercise project supervision over other outside professional educators, technicians, and consultants retained by the Commission in the conduct of studies not necessarily requiring a full task force approach, but of such consequence and complexity that management-level competence is required. Incumbents have the responsibility for representing the Executive Director and the Commission on committees and at State meetings and conferences with high-level college and university administrators and State and Federal officials on matters related to policy and procedure. Incumbents present research results to the Commission and to national research groups; inform and broaden the State's perspective on all facets of educational matters. Positions at this level are filled by individuals who have demonstrated outstanding nationwide competence in a specific area of postsecondary education as well as subject-matter generalists. This class shall only be allocated to the Academic Programs and Financial Programs Divisions.

Postsecondary Education Manager

Postsecondary Education Manager, Cea

As a Division Chief in charge of Academic, Financial, or Legislation and Budget Review Programs, this level is the full supervisory and managerial level in the series. Under administrative direction, incumbents are responsible for planning, directing, coordinating, supervising, and managing professional staff. Incumbents also function as members of the Commission's Executive Staff, formulate Commission policies and recommendations in their area of responsibility, and provide leadership and assistance to the public and educational segments. Incumbents in this class have a major responsibility for representing the Executive Director and the Commission on committees, at meetings attended by State and Federal officials on matters related to policy and procedure and with the Governor's Office, the State Legislature, and the Federal Congress. Incumbents in this class report directly to the Executive Director/Chief Deputy Director, California Postsecondary Education Commission.

Chief Deputy Director, California Postsecondary Education Commission

This level functions as the Chief Deputy Director for the Commission. The incumbent is responsible for overseeing, planning, organizing, directing, and coordinating the work of division-level management staff of the Commission. The position reports to the Executive Director, acts in his/her absence, and assists him/her in the formulation and implementation of Commission policies and programs, including governance, structure, and organization of postsecondary education in California. The Chief Deputy Director represents the Executive Director with top level administrators and officials of the executive and legislative branches of the Federal, State, and local government, and of the segments of postsecondary education, as assigned.

Minimum Qualifications

All Levels:

Education: Possession of an earned bachelor's degree, preferably supplemented by an earned master's or doctorate degree, granted by an accredited college or university, or equivalent degree approved by the California Superintendent of Public Instruction under the provisions of California Education Code Section

9four310. 2.

Experience Substitution: Possession of an earned master's degree granted by an accredited institution of higher education or equivalent degree approved by the California Superintendent of Public Instruction under the provisions of California Education Code Section 94310.2 may be substituted for up to one year of non-State administrative and teaching or research experience. Possession of an earned doctoral degree granted by an accredited institution of higher education or equivalent degree approved by the California Superintendent of Public Instruction under the provisions of California Education Code Section�94310.2 may be substituted for up to two years of non-State administrative and teaching or research experience.

Associate in Postsecondary Education Studies

Either I

 

One year of policy research and analysis experience under the supervision of a project leader, gathering and analyzing data, developing policy statements for consideration by management, and drafting reports, either (1)�at an agency responsible for statewide or national coordination of postsecondary education; or (2)�in the headquarters office of a system of higher education such as the Chancellor's or President's Office.

Or II

 

Two years of experience in one or a combination of (1)�policy research and analysis in matters affecting postsecondary education; or (2)�capital outlay for an agency at the State or Federal policy level; or (3)�teaching full time in an accredited college or university with at least six months of experience in higher education policy research and analysis.

Senior Associate in Postsecondary Education Studies

Either I

 

One year of experience in the California state service performing postsecondary education research duties of an Associate In Postsecondary Studies, Range B.

Or II

 

Three years of experience in the field of higher education as a project leader conducting policy research and analysis studies or staff planning activities in educational programs, fiscal matters, administrative problems, or related matters in one or a combination of (1) an agency responsible for statewide or national coordination of postsecondary education; or (2) in the headquarters office of a system of higher education, such as the Chancellor's or President's Office.

Chief Associate in Postsecondary Education Studies

Either I

 

Two years of experience in the California state service performing the duties of a Associate In Postsecondary Education Studies, Range B, or one year of experience performing the duties of a Senior Associate In Postsecondary Education Studies.

Or II

 

Four years of experience in the field of higher education as a project leader conducting policy research and analysis studies or staff planning activities in educational programs, fiscal matters, administrative problems, or related matters in one or a combination of (1)�an agency responsible for statewide or national coordination of postsecondary education; or (2) in the headquarters office of a system of higher education, such as the Chancellor's or President's Office.

Postsecondary Education Manager

Postsecondary Education Manager, Cea

Requirements for Both Classes:

Either I

 

Experience: Two years of experience in the California state service performing the duties of a Senior Associate In Postsecondary Education Studies, or one year of experience performing the duties of a Chief Associate In Postsecondary Education Studies.

Or II

 

Five years of experience in the field of higher education in one or a combination of the following activities: (1) as project leader conducting policy research studies and analysis or staff planning activities in educational programs, fiscal matters, administrative problems, or related matters either at an agency responsible for statewide or national coordination of postsecondary education or in the headquarters office of a system of higher education, such as the Chancellor's or President's Office (at least 18 months of administrator experience is required and may be counted toward the five-year experience requirement); or (2)�as an administrator in an accredited college or university at the level of a vice president, dean, division chairperson, or equivalent administrative rank. and

Additional Requirements for Postsecondary Education Manager, Cea

Either I

 

Must be a civil service employee with permanent civil service status.

Or II

 

Must be an employee of the Legislature for two or more consecutive years.

Chief Deputy Director, California Postsecondary Education Commission

Education: In addition to an earned bachelor's degree, requires possession of an earned graduate degree, preferably at the doctoral level, granted by an accredited college or university or equivalent degree approved by the California Superintendent of Public Instruction under the provisions of California Education Code Section 94310.2. and Either I Experience: One year of experience in the California state service performing the duties of a Postsecondary Education Manager, CEA, or Postsecondary Education Manager.

Or II

 

Two years of experience in the California state service in a class comparable in level of responsibility to a Chief Associate In Postsecondary Education Studies.

Or III

 

Broad, extensive (more than five years), and progressively responsible experience in the field of postsecondary education which has included substantial administrator responsibilities in an accredited college or university at the level of a vice president, dean, division chairperson, or equivalent administrative level. (Up to two years' experience gained outside the campus setting performing duties at least comparable in level of responsibility to the Postsecondary Education Manager, CEA, in the California state service may be applied toward this pattern.)

Additional Desirable Qualifications

Demonstrated postsecondary education leadership ability through achieving agreement on policy by negotiation and reconciliation of differing views when dealing with high level officials, and by providing high level consultation on sensitive policy and program issues. More weight will be given to breadth and recency than to length of experience.

Knowledge and Abilities

All Levels:

Knowledge of: Principles, practices, standards, trends, and procedures in one or more policy areas such as facilities planning for postsecondary education, curricula, and instructional methods, or finance and budget preparation and analysis; principles and practices of educational organization and administration; research methods and techniques; report writing; and Federal and State legislation and administrative policies pertaining to postsecondary education.

 

Ability to: Assist in designing, conducting, and presenting research studies; participate effectively in conferences and meetings; establish and maintain good relationships with those contacted in the work; analyze situations accurately and take effective action; and present ideas clearly and concisely in oral and written form.

Chief Associate in Postsecondary Education Studies

Knowledge of: In addition to the above, the administration, organization, functions and programs of postsecondary education in the United States; literature in the field of postsecondary education; and principles of organization, management, supervision, and human relations.

 

Ability to: In addition to the above, design, direct and conduct educational research studies; direct committees and chair meetings; direct the work of others; orally present completed studies to the California Postsecondary Education Commission and other bodies; and effectively represent the California Postsecondary Education Commission and the Executive Director, as assigned.

Postsecondary Education Manager

Postsecondary Education Manager, Cea

Knowledge of: In addition to the above, knowledge of the important contemporary issues in postsecondary education; the dynamics of the faculty-student-administration-governing board relationships in postsecondary education; the Legislature and Federal policy makers; public and private organizations, bodies, and groups concerned with postsecondary education in California and postsecondary education finance; budgeting and personnel management principles and practices; and State and departmental affirmative action programs and the processes available to meet affirmative action objectives.

 

Ability to: In addition to the above, supervise and manage subordinate staff; analyze and present major policies; establish and maintain effective working relations with top administrative personnel in the college segments, educational agencies, and other jurisdictions and organizations; effectively carry out State and departmental affirmative action programs.

Chief Deputy Director, California Postsecondary Education Commission

Knowledge of: In addition to the above, knowledge of the principles of public administration, program development, and implementation.

 

Ability to: In addition to the above, advise the Commission, the Executive Director, and other important officials on significant policy and program matters; and assist in designing and presenting budgets and financial programs.

Special Personal Characteristics

All Levels:

Willingness to participate in professional groups and organizations and willingness to travel throughout the State and nation.

Class History

Postsecondary Education Professional Series History - Dates Established, Revised, and Title Changed
Class Date Established Date Revised Title Changed
Associate in Postsecondary Education Studies 11/14/1989 -- --
Senior Associate in Postsecondary Education Studies 12/16/1965 11/14/1989 11/14/1989
Chief Associate in Postsecondary Education Studies 11/14/1989 -- --
Postsecondary Education Manager, California Postsecondary Education Commission 11/14/1989 -- --
Postsecondary Education Manager, California Postsecondary Education Commission, Cea 11/14/1989 -- --
Chief Deputy Director, California Postsecondary Education Commission 11/14/1989 -- --

Alternate Range Criteria 295

Established November 14, 1989

 

Range A. This range shall apply to those individuals who do not meet the criteria for Range�B.

 

Range B. This range shall apply to those individuals who have satisfactorily completed 12 months as an Associate In Postsecondary Education Studies, Range�A, or who have:

 

1. Two years of policy research and analysis experience under the supervision of a project leader, gathering and analyzing data, developing policy statements for consideration by management, and drafting reports, either (1)�at an agency responsible for statewide or national coordination of postsecondary education; or (2)�in the headquarters office of a system of higher education, such as the Chancellor's or President's Office. or

 

2. Three years of experience, either (1)�involving policy research and analysis in matters affecting postsecondary education; or (2)�involving capital outlay for an agency at the State or Federal policy level; or (3)�as a�full-time teacher in an accredited college or university with at least one-year experience in higher education policy research and analysis. or

 

3. An earned doctorate degree granted by an accredited college or university or equivalent degree approved by the California Superintendent of Public Instruction under the provisions of California Education Code Section 94310.2. or

 

4. An earned master's degree granted by an accredited institution of higher learning or equivalent degree approved by the California Superintendent of Public Instruction under the provisions of California Education Code Section 94310.2 and at least one year of additional experience as shown in 1. above or eighteen months of additional experience as shown in 2. above.

 

(Experience and/or education used to qualify under the minimum qualifications for this class may not be utilized again for movement to Range B.)

  Updated: 10/4/2017
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