Property Controller II
California State Personnel Board Specification
Definition
Under direction, to have responsibility for property control in the larger State departments, institutions, districts, or geographical areas; and to do other related work.
Distinguishing Characteristics
Property Controllers II are responsible for the operation of a complex property control system with centralized or moderately dispersed property. This class is normally used in departments, institutions, or districts having an approximate minimum of 6,000 property items and an annual total of approximately 1,000 property acquisitions, transfers, and surveys. Property Controllers II usually supervise a small clerical staff but may work independently, depending upon the size and complexity of the property accounting function. Large systems having widely dispersed property are headed by Property Inspectors.
Typical Tasks
Establishes and supervises the maintenance of property accounts and records of location of property; is responsible for recording the receipt of new property and for the proper marking of property; releases property to authorized units and individuals; informs employees receiving property of their responsibility and liability for it; issues directives concerning the care and movement of property; receives requests for and recommends transfers of property; makes or supervises the making of periodic inventories and reconciles property records; prepares annual statements of property inventory showing the cost of property by classification; determines the condition and recommends proper disposition of property requiring repair, salvage, or disposal; may conduct sales of property being disposed of; may maintain control records for keys; prepares data to justify replacement or additional equipment in the equipment budget; develops improvements in property accounting procedures in accordance with departmental directives and the State system of property accounting; instructs others in the methods of property accounting; keeps records; dictates correspondence; and prepares reports.
Minimum Qualifications
Either I
One year of experience in the California state service performing the duties of Property Controller I.
Or II
Two years of experience inventorying and maintaining property and equipment control records in the California state service. (Experience below the level of Office Assistant II is not considered qualifying.)
Or III
Three years of experience inventorying and maintaining control records for a wide variety of property and equipment or expendable storekeeping items.
Knowledge and Abilities
Knowledge of: Methods and practices used in recording, inspecting, maintaining, issuing, taking and recording inventory, accounting for and disposing of property; types of property used in the various State departments, institutions, or districts; property records section of the California State Administrative Manual; office methods and procedures; principles of effective supervision and training. Skill in making arithmetical calculations.
Ability to: Read and write English at a level required for successful job performance; supervise the work of others; inspect, determine condition of, and recommend proper disposition of property; take an accurate inventory of scattered and diverse property; reconcile inventories with control accounts; analyze situations accurately and take effective action; speak and write effectively; instill in others an awareness of their responsibility for State property maintenance and accounting.
Additional Desirable Qualification
Education equivalent to completion of the twelfth grade.
