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Frequently Asked Questions

 

 

What is the difference between PMD and PSB?What is the difference between PMD and PSB?<p>The Personnel Services Branch (PSB) is part of the Personnel Management Division (PMD). PSB handles primarily issues surrounding employee pay, leaves, and SROA. There are a number of <a href="http://www.dpa.ca.gov/pie/PDF/psb_faq.pdf">PSB frequently asked questions </a>for your reference (HR Net subscription required). In addition to PSB, PMD has staff devoted to service and seniority questions and the exempt program. The other staff within PMD (what used to be known as the Classification and Compensation Division) handle a variety of requests, including classification establishment and revision, CEA requests, delegation, and layoffs, to name just a few.</p>
How do I check on the status of a request I made to PMD?How do I check on the status of a request I made to PMD?<p>​It depends on how you made your request and the nature of your request. Inquiries sent to PMD’s email (<a href="mailto:pmd@calhr.ca.gov">pmd@calhr.ca.gov</a>) are routed to the appropriate staff member for research and response. For questions regarding your classification items, including CEA requests, please contact your assigned departmental analyst. If you do not know who your analyst is, simply call us at (916) 324-9381.</p><p>Inquiries made to PSB (<a href="mailto:psb@calhr.ca.gov">psb@calhr.ca.gov</a>) are similarly assigned to the relevant analyst for response. If you would like to know the status of your request, please contact PSB at (916) 323-3343.</p><p>We recognize the frustration that can occur when there is a significant delay in responding to your request and appreciate your patience. Timely and accurate customer service is a priority for PMD and CalHR. CalHR has initiated an information technology project to investigate a more convenient way for departments to submit and check on the status of their requests and will update departments as we have more information. As a reminder, PMD has <a href="https://hrnet.calhr.ca.gov/CalHRNet/DocumentsAndInformation/ResponseTimes.aspx">standard response times </a>for various requests (HR Net subscription required).</p>
How do departments request an increase to a classification's salary range or a pay differential?How do departments request an increase to a classification's salary range or a pay differential?<p>​We recommend reaching out to your assigned departmental analyst early in the process to discuss your need and what options exist. The general process for submitting an increase to a salary range (known as a special salary adjustment) or a pay differential are covered in Section 200-299 of the Classification and Pay Guide, available through <a href="https://hrnet.calhr.ca.gov/calhrnet/">HR Net </a>(subscription required). Particular attention should be given to gathering data that establishes a clear need for changing the salary range or pay differential.</p>
Where can I find information relating to exempt appointments?Where can I find information relating to exempt appointments?<p>​The exempt appointment process is covered in Section 600 of the Classification and Pay Guide, available through <a href="https://hrnet.calhr.ca.gov/calhrnet/">HR Net</a> (subscription required). In addition, CalHR has issued PMLs (<a href="/state-hr-professionals/Pages/policy-memos.aspx">Policy Memos</a>) regarding the exempt program, such as PML 2014-028; all PMLs are also available through <a href="https://hrnet.calhr.ca.gov/calhrnet/">HR Net </a>and may be searched/filtered by topic. If you have any questions regarding the state’s exempt program, please contact your assigned analyst or email us at <a href="mailto:EPR@calhr.ca.gov">EPR@calhr.ca.gov</a>.</p>
How should department representatives prepare themselves to appear before the State Personnel Board (SPB) to answer questions regarding a CEA request?How should department representatives prepare themselves to appear before the State Personnel Board (SPB) to answer questions regarding a CEA request?<p>​On occasion, department representatives are asked to appear before the SPB. This is common when departments are asking for new CEA allocations, and departments may be asked to describe the need for other classification additions or changes.</p><p>The best way to prepare to testify before the SPB is to view/listen to<a href="http://spb.ca.gov/board/agenda_minutes.aspx"> previous SPB meetings </a>to learn what types of questions board members typically have for departments. For example, it is common for board members to have questions regarding the policy-making role of new CEA positions.</p><p>In addition, please contact your PMD analyst to verify the level of representative(s) required, dates and times, or to discuss overall approach.</p>
How can I learn more about the efforts to abolish, consolidate, and improve the state's classification systems?How can I learn more about the efforts to abolish, consolidate, and improve the state's classification systems?<p>​CalHR remains committed to ongoing efforts to streamline the state’s classification and compensation structure. This is a key aspect of <a href="/Pages/calhr-strategic-plan-2014-2018.aspx">CalHR’s Strategic Plan</a>, as well as an important component of Civil Service Improvement. One aspect of this effort is abolishing classifications that have remained vacant for 24 months or more. Another aspect is combining or consolidating classification where possible, in order to make our classification system more efficient and comprehensible.</p><p>You can visit the <a href="http://www.govops.ca.gov/CivilServImpr.aspx">Civil Service Improvement website </a>to track the progress of class abolishment and consolidation. In addition, PMD will be releasing policy letters that describe our approach in more detail, and regularly sharing updates through a variety of HR forums.</p><p>If you have any questions regarding these efforts, please contact your assigned PMD analyst.</p>
Where can I learn more about reemployment?Where can I learn more about reemployment?<p>​Reemployment is covered in Section 900 of the <a href="/state-hr-professionals/Pages/layoff-manual.aspx">Layoff Manual </a>and the <a href="/Documents/calhr-016-instructions.pdf">accompanying material</a>. If you have any additional questions regarding reemployment, please call (866) 844-8671.</p>
Where can I learn more about exceptional allocations?Where can I learn more about exceptional allocations?<p>​Exceptional allocations are delegated to departments that have successfully completed the relevant training and approvals. More information about exceptional allocations can be found in Sections 300-399 of the Classification and Pay Guide available through <a href="https://hrnet.calhr.ca.gov/calhrnet/">HR Net </a>(subscription required) as well as through our <a href="/state-hr-professionals/Pages/delegation-exceptional-allocation.aspx">delegation project resources page</a>.</p>
Who should I contact if I have questions about salary or transfer determinations for a particular individual?Who should I contact if I have questions about salary or transfer determinations for a particular individual?<p>​Salary determination questions should be addressed to PSB at <a href="mailto:PSB@calhr.ca.gov">PSB@calhr.ca.gov</a>. Transfer determination questions should be addressed to <a href="mailto:PMD@calhr.ca.gov">PMD@calhr.ca.gov </a>or your departmental analyst. Please note that each situation is unique and requires an analysis of the employment history and other relevant factors.</p>

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